How to Remove Duplicate Calendars in Outlook in Easy Steps

Why Duplicate Entries in Outlook Calendar are Trouble?

At first glance, duplicates appear as no big deal. However, they can quickly become a problem that leads to the following, which makes it important to delete duplicates in Outlook Calendar. These are:

• Overlap of reminders that appear on your screen unnecessarily.
• Confusing calendars and schedules, where it is unclear which meeting invite is the real one.
• Difficulty syncing between devices if you are professionally using Outlook and Exchange/Office 365.
• Time lost to manually clean your general calendar clutter, instead of focusing on relevant tasks.

Furthermore, moving ahead, one of our clients also faced a similar issue and was in a big problem. Take a look at their query and the solutions provided by us for the same.

This is a common experience for several professionals, unfortunately. Whether due to PST imports, mobile sync errors, or blocker add-ins, duplicates in Outlook calendar pile up quickly than ever. To resolve it, here we have a free manual solution and an efficient dedicated tool. Explore them with the stepwise guide in the upcoming sections.

Manually Remove Duplicate Calendars in Outlook

If you don’t have a large number of duplicates, you can remove them using Outlook’s built-in tools. These are explained as follows:

1) Sort and Delete Calendar Entries

1. Open Outlook, and go to the Calendar.
2. Then, change to List View (View > Change View).
3. Further, sort your calendar items by Subject, Location, or Start Date.
4. Now, look for duplicate entries (they should have the same information).
5. Finally, select them and hit Delete.

Note: This same method works for removing Duplicate Contacts. For full know-how, refer to this guide: Delete Duplicate Contacts in Outlook

2) Use your Outlook Clean Up Options

Remove duplicate Outlook calendar items like meetings and invites, with these steps:

1. In the Home menu, select Clean Up >> Clean Up Folder, to get out data duplicates.
2. While this option is mainly for mail folders, it may sometimes work to remove duplicates if they are based on calendar invites in your mailbox.

Common Triggers of Outlook Calendar Duplicates

Most how-tos stop at “sync issues” or “PST imports”; however, let’s dive deeper.

• Mobile device conflict
• 3rd party add-ins, like calendar syncing apps (such as Google, iCloud, or any CRM plugins)
• Shared mailboxes & delegates
• Time zone resets

Shortfalls of the Manual Method

• The process only works for a few entries and not for large volumes.
• You need Outlook installed and technical knowledge.
• Repetition of steps is very common, and missing duplicates too.

So, the best strategy here is to utilize a professional tool for eliminating duplicates in bulk at once in a smooth way.

Professional Way to Remove Duplicate Calendars in Outlook

When working with larger duplicates, manually deleting them can be time-consuming and tiresome. SysInfo Outlook Duplicate Remover Tool can do this automatically by scanning the Outlook calendars, contacts, and tasks. It identifies duplicates through several matching criteria and allows you to preview what will be deleted. This is to ensure that nothing important gets lost. Moreover, you can save several hours of manual work, especially in a corporate mailbox.

Do You Know?

The focus of this method is for users who handle enterprise-level Outlook data or multiple accounts.

Steps to Delete Duplicate Outlook Calendar Entries

1. Download, install, and run the Outlook Duplicate Items Remover Tool.
2. Then, using the file add options, browse and select your Outlook PST.
3. Further, all files will be loaded, and you can preview them and pick folders.
4. After that, click Next, and the PST format is set; choose optional filters.
5. Click Calendar >> Specify Duplicate Criteria and select how you wish to remove the similar entries. Press Save.
6. At last, specify a Path to Save and click Next to initiate duplicate removal.

Conclusion

To sum up, duplicate calendar entries in Outlook may not seem like a big problem. But they can certainly lower productivity and create confusion across different devices. Depending on how many duplicates you are dealing with, you can choose to either manually sort and delete. Otherwise, rely upon a dedicated Outlook Duplicate Remover Tool to make sure you work accurately and efficiently. If you choose the right option, you can effectively remove duplicate calendars in Outlook and keep your schedules organized, free of chaos.

FAQs

About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.