-
Written By
Suman Rawat -
Approved By
Sonika Rawat -
Updated on
June 17th, 2025 -
Read Time
5 minutes
Learn How to Migrate Google Workspace to Zoho Easily
Summary: For a long time, users have been working with Google’s wide range of services, and over time, they are getting used to it. However, with the advancements, many of them need a shift, and thus, they migrate Google Workspace to Zoho. But the main concern is effective data migration without loss. So, to ensure business seeks platforms matching their needs, we highlight the top methods, including a Google Workspace Backup Tool, in this blog.
Google Workspace to Zoho Migration: Why and How?
Before we dive deep into the procedural guide for the migration, let’s discuss over two main things:
- How does Zoho Mail differ from Google Workspace?
- What is the need for migrating Google Workspace emails to Zoho Mail?
Google Workspace vs. Zoho Mail: Difference
| G Suite Platform | Zoho Email Client |
| Provides no free plan, i.e., subscription-based, and has storage upto 30 GB- 2 TB/user. | Provides a free plan for upto 5 users and has storage of about 5 GB- 100 GB/user. |
| Features an intuitive interface, seamless compatibility, and a widespread online presence. | Well-suited for affordability, customization options, and high security. |
| Great for scaling and productive collaboration. | Cost-effective client with good integration. |
What Facilitates Users to Migrate Google Workspace to Zoho?
The substantial reasons for professionals and small businesses to switch Google Workspace to Zoho Mail beyond pricing are:
- Zoho optimizes the user’s budget and provides better admin controls over the data.
- Users who want data specifically tailored to the region’s needs find Zoho Mail a good option.
- Zoho Mail emphasizes simplicity, delivering a streamlined workflow with robust privacy and security.
- Working on Zoho CRM makes the consolidation of everything in one suite easy and quick.
Well, it must be clear by now why users generally tend to migrate to Zoho Mail from Google Workspace. Now, let’s begin with the solutions.
But before that, ensure the following prerequisites for G Suite to Zoho Mail migration:
- Backup the Workspace mailbox data and create a list for active users and their email addresses.
- Temporarily disable 2-factor authentication and learn about the changes and possible downtimes.
- Review your IMAP settings for both email clients before the migration.
Migrate Google Workspace to Zoho Cost-Free
There is a lengthy and time-consuming procedure to move Google Workspace emails. Follow these steps mentioned below for the migration:
- First, sign in to the Zoho Mail account and move to the Zoho Admin Console.
- Then, go to Data Migration >> Start Migration >> Create +.
- Enter the name for your server and set the protocol to Google Workspace.
- Further, enter the super admin email address and super key (P12 file) for your Workspace.
- You can also import a CSV for multiple user accounts. (optional)
- Press the Authenticate button to sync the Workspace in Zoho Mail.
- Afterward, create a new migration and give it a name. Additionally, check the respective data to migrate.
- Finally, click Add and set the settings. Click Create.
- Later, view the migration progress and report under the Migration tab.
Shortfalls of the Method:
Though you can manually migrate from Google Workspace to Zoho Mail, there are a few cons:
- Cannot move all the Workspace items to the Zoho Mail.
- The process is difficult and tiring, especially for non-techie users.
- There is a risk of data loss or corruption in the process.
- It is possible that email threads, metadata, attachments, and formatting aren’t preserved.
Which Tool Migrates Google Workspace to Zoho Easily?
If you are someone migrating several accounts together, or want to automate the process with more control but less effort. Then, consider SysInfo Google Workspace Backup Tool as your ideal solution for Google Workspace to Zoho migration. It instantly moves all the data with accuracy and keeps the originality and structure maintained throughout the process. Moreover, no technical expertise is needed to run it, and you can export Google Workspace to MBOX, manage data filtration, and more.
Even the demo version of this tool moves the first 15 items of Workspace data and upto 50 emails per folder from Gmail. So, it is highly beneficial for Windows, Mac, and Linux users.
G Suite to Zoho Mail Migration Guide
- Install and start the prominent G Suite Backup Application.
- Then, log in and proceed to Get User Mailboxes from the file.
- Select the root mailboxes and >> click Next >> expand the scanned mailboxes.
- Further, select G Suite Services and >> hit on the Next >> again Next.
- Opt for Zoho Mail from the email clients drop-down and pick filters.
- At last, simply tap on the clicker stating Start Migration.
Conclusion
To sum up, it isn’t necessary to migrate Google Workspace to Zoho in hassle. You can go through the given ways and choose any one based on the need and the amount of data to be transferred. While the manual method works, it needs effort and has risks. So, for careful migrations, always utilize the professional tool.
Frequently Asked Questions
Q. Can I migrate emails from Google Workspace along with attachments and folders?
Ans- Yes. By the Google Workspace Backup Solution, you can migrate Gmail emails or any other drive data, contacts, and more with attachments. It moves all the data and subfolders at once to the desired destination.
Q. Does the tool selectively migrate from Google Workspace to Zoho?
Ans- The tool has a Date Range filter for selective migration while changing the email clients. You can filter it for a specific period with the Start and End dates.
About The Author:
Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.
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