How to Convert CSV File to PDF Document Format – Easy Guide

Introducing CSV File and PDF Format

CSV, also called Comma Separated Values is a text file format. With CSV, the value of tabular data is separated using commas, and data records are separated using new lines. It is a spreadsheet file that can be accessed by spreadsheet applications like MS Excel and Google Spreadsheet. Additionally, you can also open CSV files in text editors like Notepad. With the help of a CSV file, you can export complex CSV files to PDF.

On the other hand, PDF is also a file format but more secure than CSV files. PDF stands for Portable Document Format, used to open, share, and save files and documents over the internet. PDF files consist of text, images, links, audio, video, and graphics. It is developed by Adobe Acrobat and supports both Windows and Mac. Furthermore, you can also generate PDF files from various Word and spreadsheet applications such as MS Word, MS Excel, and Google Spreadsheet.

Benefits of Converting CSV Files to PDF Documents

There are multiple benefits to why users want to extract data from CSV to PDF documents. Let’s examine all of them:

1. Anyone can access or open the PDF file with ease
2. No changes can be further made to the PDF file.
3. PDF files are more secure than CSV files as it is password-protected.
4. It is easily shareable to everyone regardless of the device.
5. PDF files are compatible with Windows, Linux, Mac, and even all the versions of the Operating System.

Various Methods to Convert CSV File to PDF

We can transfer CSV to PDF by using two methods. You can either choose the manual method or a professional tool according to your requirements and choices. Both methods have their features and qualities. So, let’s understand both the methods one by one. We will first start with the manual technique and then we will go through the professional tool.

Manual Method to Change CSV to PDF

In this section, we will explore various manual methods that will help you convert CSV to PDF documents. The manual method is easy to use but time-consuming at the same time. Let’s explore the steps of all the manual methods one by one:

Use Microsoft Excel to Convert CSV to PDF File

MS Excel is one of the best spreadsheet programs to convert CSV file format to PDF file format. Let’s see all the steps that are concerned with this method:

1. Start with installing MS Excel on your device.
2. Now, open MS Excel.
3. After opening MS Excel, click on open.
4. Then, select your CSV file and open it.
5. Now, click on the “File” tab and then “Print” option.
6. Now, in the print option, select “Microsoft Print to PDF”.
7. At last, choose the desired name and location for your PDF file document.

Use Notepad to Convert CSV File to PDF

You can also use Notepad for the conversion process. Let’s explore the steps for converting a CSV file to a PDF file with Notepad:

1. Install and open Notepad on your system.
2. Now, click on open.
3. After that, select the desired CSV file.
4. After selecting the CSV file, now open it.
5. Then, click on the “File” button and after that “Print” option.
6. Now, select “Microsoft Print to PDF” and hit the “Print” button.
7. Next, choose the desired location of your file.

Limitations of the Manual Method

Although the manual method is easy to use still there are various limitations to using this method. Let’s see all of them:

1. The process of the manual method is too lengthy.
2. The steps used in the method are too complicated.
3. High-level technical knowledge is required.
4. This method can’t be successful always.
5. Takes too much effort and time to complete the process.

To overcome all the limitations of the manual method, you should use a professional tool.

Professional Method to Convert CSV File to PDF

Using a professional tool is the best alternative solution to a manual method. CSV to VCard Converter Tool is one of the most prominent tools to convert CSV files to VCF and PDF. It converts CSV files created on Google Sheets, MS Excel, TextEditor, and Apple Numbers on both Mac and Windows. With the help of this tool, you can preview your file before the conversion process. Additionally, you can also save your CSV file to the desired location.

Top Features of the Tool

There are some features of the tool that you should know. Let’s dive into the features of the tool, one by one:

1. Technical knowledge is not required to use the tool.
2. All the data of the CSV file can be easily viewed before the conversion.
3. You can save your resultant CSV file to your local device.
4. It supports all the latest and old versions of Mac and Windows.
5. You can check the performance of the tool by downloading a demo version.

Conclusion

In this article, we have explored various manual methods and a professional tool to convert CSV file to PDF. Manually, you can convert the CSV file with MS Excel and Notepad. On the other hand, you can use Sysinfo CSV to VCard Converter to extract data from CSV to PDF. Both methods have their advantages, but a professional tool is always recommended to use.

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.