My Gmail Out of Storage? How Can I Clean Up Gmail Storage?

What Causes Gmail Storage Full Issue?

Generally, Gmail storage becomes full due to the following reasons:

• Unwanted emails that are stored in the Trash folder consume a lot of storage space.
• Duplicate emails in your inbox or created, when you send/receive emails take up space.
• Spam emails, newsletters, and promotional messages, each one of them often take 500 MB to 2 KB of space.
• Old/archived emails or plain text files of 100 KB kept in your mailbox can also fill the storage.
• Also, it can be because of the emails with large attachments of sizes up to 25 MB and more.

Still, you can free space by removing all these items that take up unnecessary space in your Gmail.

How to Resolve Gmail Out of Storage Issue?

If you are facing a Gmail running out of space issue, fix it with some easy, quick, and effective solutions. All you need is to declutter the full storage with some free manual methods or with a professional tool. However, the freeway will have some limitations with it. On the other hand, a professional tool will enable you to take a backup before freeing up your Gmail storage. Let’s dive in now to the methods to know all about it.

Manual Methods to Clean Up Gmail Storage

Clean storage space with the help of a built-in service offered by Google, i.e., the Google One Storage Manager. Follow these steps to clear up items from different folders in your Gmail. Before proceeding, you can also check the actual space taken up by Gmail in the Google One dashboard. Let’s begin.

1. Open the Google One application on your web browser.
2. Or access it from Gmail by clicking the Launch button at the bottom of your inbox storage bar.
3. Further, in the Storage tab, press on the Free up account storage option.
4. Now, either choose to clean by suggested items or by service.
5. In Clean up suggested items, choose to clear the Emails in Trash or Spam Emails. Also, Large Files, and Large Photos and Videos.
6. You can check them by clicking Review and selecting to remove. Or delete them all at once.
7. Furthermore, in Clean up by service, you can opt for Gmail and check the items to delete accordingly.
8. To declutter chosen emails and folders or all the files together, click Delete.
9. In the pop-up open, confirm that you understand files cannot be recovered.
10. Lastly, click Permanently Delete to free up space in gmail.

Shortcomings of the Manual Method

• There is no backup option before deleting the mailbox items.
• Once deleted, the files cannot be recovered again in Gmail.
• Risk of clearing important data if not checked thoroughly.
• No option to exclude big attachments; emails containing them also need to be deleted.

Thus, taking a more proficient solution in such situations is always a better option.

Automated Tool to Fix Gmail Out of Storage Issue

If you are looking for a reliable way to declutter your Gmail mailbox, use the SysInfo Gmail Backup Tool. It enables all users to take Gmail backup on a local drive or an email client as desired. Along with that, it downloads Gmail data in MBOX, CSV, PDF, PST, EML, PNG, DOC, TXT, and other file formats. Moreover, the tool has a simple interface and runs smoothly on all systems without limits. Besides that, it offers you with advantageous features and filters like:

• Bulk save Gmail mailbox items without file size restrictions within seconds.
• Import Gmail contacts to Outlook with ease after clearing duplicates.
• Preview the mailbox data for backup before freeing up the storage.
• Store attachments separately from the emails and many other options.

Steps to Fix Gmail Out of Storage Issue

1. Run the software on your desktop and select Backup Gmail Mails Only.
2. Sign In with the correct credentials of your full Gmail account.
3. Further, choose the folders to store from the Preview window and click Next.
4. Choose a File Format/Email Client where you will take the backup.
5. Afterward, pick optional filters as needed and tick Free up Server Space.
6. Click Next and recheck the destination or provide a Save Path.
7. At last, click Download to start the backup and storage declutter process.

Conclusion

We begin with the reasons for filled Gmail storage and move towards the methods to clear it. There are two possible solutions in this blog to eliminate Gmail out of storage issue. The manual method is straightforward but has other risks and cons. Moreover, it is not an accurate way especially if you have large, overfilled mailboxes. So, use a professional tool for data security and to save the time and effort of deleting data manually.

Frequently Asked Questions

About The Author:

Lovely Baghel

Lovely specializes in technical writing for SysInfoTools Software and has over 2 year of experience writing blogs, and articles about databases & backup, email recovery, email migration & management solutions. Her passion is researching and developing content that helps Office users, professionals, administrators, enterprises, and novices solve multiple problems.