How to Export Office 365 to CSV? Step-by-Step Guide

Export Emails from Microsoft 365 to CSV: Learn Why?

Generally, users are suitable working on the cloud due to large storage and data security. But even then, a backup on the local system is beneficial in several ways. Hence, the common reasons for Office 365 to CSV migration are as follows:

• Storing more information in less space with the CSV file is easy and manageable.
• CSV files are not limited to any one application and can be accessed with many on different OS.
• Useful format for reporting tools and CRM platforms to analyze and get data insights.
• Monitoring changes in the members’ list, adding and removing them, is feasible for smooth communications.

But there is a catch: Challenges during the transfer, as Office 365 doesn’t directly support data export to CSV. Specific admin permissions are required to perform the migration, with the rest available procedures.

How to Optimally Export Office 365 to CSV?

You cannot directly export from Office 365 to CSV manually, but there are other freeways available. Also, one professional tool exists for secure and smooth transfers without any technical complexities.

Hands-On Methods to Transfer Office 365 to CSV Files

We will explore all the free solutions one by one with a complete step-by-step guide:

1) Export Emails from Outlook Office 365

1. Firstly, start MS Outlook and authenticate it with Exchange Online.
2. After confirming access to Office 365 and data loaded, press File.
3. Then, in the Open & Export section, click on Import/Export.
4. Further, press Export to a file to execute the email export.
5. Click Next and choose Comma Separated Values (CSV) → Next.
6. Afterward, pick the specific folder for the export from the tree.
7. Finally, with Browse, set a location for the CSV, give a name, and tap Finish.

2) PowerShell Export Office 365 to CSV

1. Begin the PowerShell window on your computer system.
2. Then, connect to your MS Office 365 account by running the given command:

   $yourcredential = Get-Credential $ O365session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Authentication Basic -AllowRedirection -Credential $yourcredentialImport-PSSession $O365session -DisableNameChecking

3. Next, to export list of O365 users in CSV, run the command:

   Get-Mailbox -ResultSize Unlimited | Select DisplayName, Alias, PrimarySmtpAddress | Export-CSV -Path “C:\O365userslist.csv” -NoTypeInformation

4. Finally, open the CSV with a desired application to view the data.

Shortcomings of the Manual Method

Download Office 365 emails to CSV for free, but go through the following cons:

• Large mailbox data export takes too much time.
• CSVs have limits on rows, so data may be split.
• Need backup to prevent data from accidental loss.
• Exports only email metadata and search results.
• Complex and hard for non-technical users.

Therefore, it is necessary to understand that a need for a more advanced solution prevails.

Which Expert Tool Export Office 365 to CSV?

SysInfo Office 365 Backup Tool enables you to seamlessly transfer emails from Office 365 to CSV with 100% accuracy. It is a safe and trusted software to move data from multiple accounts at once without mailbox size limitations. Additionally, you can use it to migrate email from Office 365 to Google Workspace and other clients and formats. Moreover, this top-notch utility provides flexibility, unique filters, and runs efficiently on all Windows and Mac systems.

Export emails from Microsoft 365 to CSV through the stepwise process here:

1. Begin the downloaded Office 365 Backup and Restore Software.
2. Click Backup and >> Sign in with modern authentication.
3. Then, pick the mailbox and user ID to use for the Office 365 account export.
4. Click Next and choose particular folders from the mailbox hierarchy.
5. Further, press Next and proceed to pick the output backup option, i.e., CSV.
6. Subsequently, apply filters by interface and, with Next, proceed to Map data.
7. At last, choose your CSV file destination on the PC and press Convert.

Conclusion

To sum up, in this blog, we began by understanding the importance of CSV file to export Office 365 into it. Then, we discussed two known manual methods and a prominent software to export Office 365 to CSV. You can use any method, but for security and large data export from many accounts, prefer the latter. It also has a free demo version with complete support.

Frequently Asked Questions

About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.