How to Export Google Workspace to PDF in Bulk

Motto to Save Google Workspace Data into PDF

Workspace offers a unified platform for productivity suites, varying from Google Docs, Sheets, to Drive, Gmail, and more. But, they can be accessed online, and to access data offline and for other conveniences, the conversion is essential. Some of the popular and well-known reasons are:

• Seamlessly archive data and create a long-term storage of crucial communications.
• Being platform-independent, PDF files are easily shareable anywhere and anytime.
• Helps maintain a record of the data for regulatory and compliance purposes.
• Keep the data preserved in its original form without affecting formatting, metadata, attachments, or structure.
• Maintained a printed copy of the data as per the needs, and also, PDFs can be password-protected.

Thus, PDFs are a professional appearance documented files that are suitable in and outside Google’s ecosystem. Thus, ideal to export G Suite emails to PDF.

Strategic Ways to Export Google Workspace to PDF

With the increasing demand for conversion, several ways are available for the G Suite to PDF conversion. Yet, it is your decision to choose the right method based on your preferences. In this section, we discuss both manual and automated methods to deliver you with the optimum results.

Manual Method to Download G Suite Emails to PDF?

There is only one manual way to download the Google Workspace data as a PDF, but it is very lengthy and tiring. There are many more limitations to it, discussed at the end. Follow the procedure mentioned here:

#For Emails

1. Open the Gmail application and browse to Inbox or another folder.
2. Then, select and open the emails to save them on the local system.
3. Next, click the three-dot icon in the corner and opt for Print.
4. Apply the destination to Save As PDF and apply the settings provided.
5. Click on Print and in the Save As dialog, choose the folder location.
6. Finally, hit the Save button to backup G Suite emails to PDF.

#For Docs, Sheets, and Slides

1. Run the respective Google application service and choose the data.
2. Further, click on the Download option and opt for PDF format.
3. Pick a destination and export Google Workspace to PDF.

#For Calendar

1. Open the Google Calendar and choose your desired view.
2. Afterward, press Ctrl + P and pick Save As PDF as the destination.
3. Finally, click Print and Save to store the calendars as PDF.

#For Drive

1. Open Google Drive on PC and scan through the files you need.
2. Select them and then right-click and click Download.
3. They will be saved in .xls, .docx, .ppt, or other formats, depending on the file.
4. Later, change them to .pdf with a converter tool to save Google Workspace data into PDF.

#For Contacts

1. Open Google Contacts on a browser of choice and select the required ones.
2. Next, click Export from the left sidebar and choose a desired format.
3. You can save them either in CSV or VCF format and later convert to PDF.

Note: These methods involve individually saving each Google Workspace data as a PDF file. However, for bulk conversion, you can directly use Google Takeout. It will extract all the data together, but in MBOX format on the system. Later, export MBOX to PDF for the final save.

Which Professional Tool Export Google Workspace to PDF?

For an instant, secure and bulk conversion of the Google Workspace data items, a trusted software is available. It is the SysInfo Google Workspace Backup Tool with advanced features to backup Google Workspace data to PDF. It is highly efficient for all novice and techies to save emails, contacts, calendars, and more at once with complete accuracy and data security. Moreover, you can export Google Workspace email to PST on any Windows/Mac/Linux systems without any hassle for an enhanced experience.

Backup G Suite Emails to PDF-

1. Download and run the Google Workspace Migration Tool and hit Continue under All Services.
2. Then, enter the details, add the P12 file, opt for Get User Mailboxes, and hit Login.
3. Now, choose the user mailboxes whose data is to be moved into PDF.
4. Further, utilize the services (Docs/Gmail/Photos/etc) for export and press Next.
5. Later, opt for file formats and proceed with the PDF option from the list.
6. Apply filters and click Next to give a Save to Path. At last, press the Start Migration button.

And it’s done. You have completed the process to export Google Workspace to PDF for all the services within seconds. Let’s proceed to identify how the tool is better.

What Makes the Automated Tool a Better Choice?

The manual method has the following shortfalls:

• Exporting too much data along with attachments isn’t possible.
• No way to directly bulk convert all the Google Workspace data into PDF.
• Requires third-party software in some cases to save data as PDF.
• Basic technical knowledge, especially of Google Workspace, is essential.
• No features for customization, and it takes too much time for the entire G Suite.

These are easily overcome by the expert tool, and it also has several filters for customization. Even a demo version, which lets you convert a specific volume of data for free.

Conclusion

Google Workspace is a hub for all services provided by Google. We have discussed both the free way and the professional tool solutions. You can easily convert and export Google Workspace to PDF file without any major difficulties. It is quite easy to follow the steps provided, and the tool is of great use for bulk data volumes and for great security. For any further questions, contact us anytime with the chat support.

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About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.