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Written By
Simran Bhatia -
Approved By
Sonika Rawat -
Updated on
June 16th, 2025 -
Read Time
5 minutes
How to Export Google Workspace to MBOX in Best Ways
Summary: Have you ever wondered how easy it is to export Google Workspace to MBOX without any generic tutorials? If not, then go through this guide and find out the effective manual solution and a professional Google Workspace Backup Tool. It is beneficial for both individual and enterprise users for secure and quick conversions with no downtime.
User Query: “Miller is an admin managing 30+ Google Workspace accounts. He needs to export all user mailboxes to MBOX for legal archive. Google Takeout seems limited. Is there any other way available to convert Google Workspace emails to MBOX automatically or filter out the conversion data?”
Yes, of course, there is a prominent solution, stated in this guide. Continue till the end and you’ll find solutions for all your queries.
What Motivates to Export G Suite to MBOX?
G Suite is a prominent suite of several Google services, ranging from Google Docs, Google Sheets, Google Drive, Gmail, and more. However, to view the data offline and without multiple applications, we need a common universal format. It is MBOX, compatible with many email clients, with various advantages as mentioned below:
- Supported by multiple Mac and Windows email clients, i.e., global access and platform independence.
- A highly compatible format for regulatory compliance and archive needs.
- Streamlined offline data access and migration with complete control.
- MBOX format is safe and secure, containing data in plain text format with large storage.
Export Google Workspace to MBOX: Which Methods to Use?
As stated by Miller above in his query, there is a general manual method, which almost everyone knows about, i.e., Google Takeout. Apart from that, there is a professional tool available for the straightforward and secure conversion. It will also overcome the manual limitations. Let’s explore all of it briefly below.
Save G Suite Email as MBOX: Hands-On Guide
The steps of the official method for downloading Google Workspace emails to MBOX for free are:
- Navigate to Google Takeout and complete the authentication to sign in.
- Then, proceed with Deselect All option, uncheck its box, and navigate down to the listed items.
- Now, choose the services you wish to export and check the boxes for them.
- Further, scroll down to the bottom of the items list and click Next Step.
- Afterward, set the following features:
- Deliver Destination: Download link via email
- Export Type to the .zip file.
- File Size of your choice and Export frequency to Once.
- Now, you’ll find the Create Export button; tap it to start the process.
- Later, click on the download link in your Gmail. Finally, you’ll get the ZIP archive, and when you extract its content, the data is in MBOX format.
Tips for Effective Manual Export:
- Automate the process of exporting every 2 months.
- Split the MBOX files by label and clean the inbox before export.
Recommended Method to Export Google Workspace to MBOX?
When we discuss the best way for instant and automatic Google Workspace to MBOX conversion, it is the Google Workspace Backup Tool. It ensures that all your Gmail, Drive, Sheets, Docs, Contacts, Calendar, and other G Suite data is moved with guaranteed accuracy. Additionally, the tool enables users to export Google Workspace to MSG or many other formats and clients without loss. Moreover, its simple GUI makes it easy to backup data from anywhere and on any OS without mailbox restrictions.
Steps to Backup G Suite Mailbox to MBOX
- Launch the given software on Windows/Mac/Linux PC and click Continue.
- Then, login to Google Workspace with P12 file and other entries.
- Select the user mailboxes from the displayed list and click Next.
- Further, pick the needed Workspace services from the list and tap Next.
- Advance by hitting Next, and after that, choosing MBOX from the drop-down.
- Apply the Save Path as per your desire, and at last, press the Start Migration button.
How Automated Tool Precede the Manual Method?
To export Google Workspace to MBOX in the most appropriate way, look at this comparison table:
| Benefits of Professional Software | Shortcomings of the Manual Method |
| Very fast processing speed that enables large mailbox conversion in no time. | The process takes time, and there is a limitation on the file size. |
| No technical expertise is essential, and can use demo version for evaluation. | It can be quite challenging if you lack knowledge over Google Workspace. |
| Complete data transfer including subfolders with 100% accuracy. | Chances of incomplete data transfer with missing files or formatting errors |
| Various filter options are available to handle duplicates, filter data, perform selective migration, etc. | No customization options or possibilities of batch import without hassle. |
Thus, it is ideal to use the expert Google Workspace to MBOX Migrator for the best results.
Conclusion
In this guide, we began by identifying the user query to more about the client, format, and need for conversion. Further, we explored a well-known manual method and a comprehensive tool to export Google Workspace to MBOX. It’s not just about maintaining a backup copy but also gaining control over data for efficient migration and global access.
FAQ
Q. How long does Google Takeout generally take to create MBOX files?
Ans- Depending on the size of the mailbox, Google Takeout generates the MBOX file. Small accounts having data up to or less than 2 GB may take less time, while those with large data volumes, including attachments, may take hours or even days.
Q. Does the tool export G Suite to MBOX with attachments?
Ans- Yes, of course. The G Suite Backup Application is an all-in-one software to backup G Suite mailbox to MBOX. It allows data export with and without attachments that too with precision.
About The Author:
Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.
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