Export Email from cPanel to Outlook PST – Step-by-Step Guide

Switching from cPanel to accessing emails from the desktop Outlook is an easy solution. It efficiently cleans out your inbox, preserves your email record, and improves organization. This is to ensure you can always access your emails offline without relying on web-based server hosting.

Transfer Email from cPanel Webmail to Outlook: An Overview

Exporting emails from cPanel to Outlook .pst files acts as a bridge from the web-based hosting to a powerful desktop client.

cPanel is a common control panel for web hosting, which manages your email accounts mostly through accessing Horde, Roundcube, etc. It stores your emails and attachments from the server, and of course, can be accessed and saved to your local computer using IMAP or POP3 settings.

Whereas the .pst file format is native to Outlook, which stores and encrypts emails locally, and offers a reasonably easy way to save a large volume of emails for migration or archiving. The benefits to export email from cPanel to Outlook PST are:

• Offline Accessibility: Interact with your emails even if you are not connected to the internet, or for cPanel to access a server.
• Better Organization: The traditional email interface in cPanel is limited compared to Outlook. Use features as simple as rules, search capability, and ease of integration with Microsoft 365.
• Email Security: PST files enable password protection or compression, which limits the risks of compromised email via server vulnerability.
• Scalability: Exporting from cPanel is ideal for companies with very large mailboxes to archive (Say, 500+ emails monthly).

How to Migrate cPanel Webmail Email to Outlook?

There is a manual method via IMAP, which suits small-scale transfers but is error-prone. Alternatively, we have a reliable, secure, and efficient expert tool for quick and smooth migrations. Let’s go through them briefly, one by one. Remember, you may have to face some challenges with the free way, like:

• Potential Data Loss
• Seamless Large Mailbox Transfer
• Attachments Compatibility

So, it is best if you create a backup of your cPanel mailbox. For this, too, the professional tool is ideal.

Free Export Email from cPanel to Outlook PST

Before you begin the migration manually, ensure to enable IMAP in your cPanel account. Also, check that your MS Outlook profile is active and working. Now, follow these steps:

1. Log in to your cPanel account and locate “Email Accounts” in the Email section.
2. Your email should already be set up to use IMAP (this is standard for most email accounts).
3. Then, open Outlook on your Windows computer. Select File and Add Account.
4. Input your cPanel email address and select “Let me set up my account manually”.
5. Further, enter the information for the server:
• Incoming server (IMAP): yourdomain.com (Port: 993, SSL/TLS)
• Outgoing server (SMTP): yourdomain.com (Port: 465, SSL/TLS)
6. Ensure you use your full email (username) and the password for your cPanel email account setup.
7. Once done, right-click on the account you just added in Outlook under the folder pane and select “IMAP Folders.”
8. Later, check the folders that you want to subscribe (Inbox, Sent, etc.) and click Apply.
9. After that, select File to open the Export and Import/Export wizard.
10. Next, select “Export to a file”, and then “Outlook Data File (.pst)”.
11. Furthermore, pick folders associated with your cPanel email account.
12. Finally, select where you would like the .pst file to be saved and click Finish.

Automate Export Email from cPanel to Outlook PST

If you want a solution that overcomes the manual limitations, as well as directly transfers cPanel emails to Outlook. Then, use the SysInfo IMAP Backup Tool and handle bulk accounts while maintaining data integrity with 100% accuracy. It is ideal for business-level migrations and is very easy to use. With its intuitive interface that runs on all Mac and Windows OS, you can save data in Outlook or transfer email from one cPanel to another.

05 Simple Steps to Export cPanel Email to PST

1. Install and run the trusted IMAP Email Backup Software and choose your account mode.
2. Then, log in to your cPanel account with the correct credentials (email and app password).
3. After that, preview and select the emails from your cPanel to migrate. Tap Next.
4. Further, choose PST format from the listed options and apply relevant filters.
5. Lastly, select your destination and press Start Process to create the Outlook PST.

Conclusion

The ability to export email from cPanel to Outlook PST provides an entirely different way of managing data. It gives complete flexibility and control over how emails are processed. Manually, this migration may take more time and can result in a few losses. But with professional software, you can complete the export successfully in minimal time with no loss.

FAQs

About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.