How to Export Contacts From Outlook to CSV or Excel Easily

Why Export Contact List from Outlook to Excel?

Many users want to import contacts from Outlook to Excel for the reasons mentioned here:

• Universally compatible format to access data in several email clients, CMS, and spreadsheet programs.
• CSV files are beneficial for data analysis and backup in comparison to Outlook contacts.
• Simplify contact management by maintaining a list of contacts to be shared across devices.
• Download Outlook contacts to CSV files to secure data from accidental deletion or corruption.
• Easy and quick transmission of mailbox contacts to share in bulk without losses.

Overall, exporting Outlook contacts to CSV offers numerous advantages and flexibility to the users.

Recommended Ways to Export Contacts from Outlook to CSV

Though there are various methods available to transfer Outlook contacts to CSV, here we jot down the two best solutions. This comprises a manual method and a professional tool that makes the task smooth and productive. Let’s begin to learn about them in detail.

Convert Outlook Contacts to CSV File Manually

You can easily perform the specified step-by-step procedure on your Outlook desktop. Follow these steps:

1. Start the MS Outlook application and from File, initiate Open & Export.
2. Click Import/Export and from the pop-up, opt for Export to a File.
3. Further, click Next, select Comma Separated Values, and hit Next.
4. Afterward, select the Contacts folder from the tree structure >> click Next.
5. Use the Browse button in the next window to specify a destination. Tap Next.
6. Later, checkbox the export option and Map Custom Fields (if needed).
7. In the end, press Finish to export Outlook Contacts to CSV.
8. A new CSV is saved at the given location. Open it with Excel or other programs to view the data.

Alternatively, if you are using the Web Outlook. Then, follow these steps to export contacts from Outlook to CSV

1. Sign In to Outlook.com profile and tap People from the bottom left corner.
2. After that, from the toolbar, click on Manage and Export Contacts.
3. Choose the specific contacts or the folder to download and press Export.
4. Finally, at the bottom, press Save. Or, opt for Save As to select a location and click Save to export data as a CSV file.

Shortcomings of the Manual Method

• The method is tricky and complex and takes time to provide the results.
• High chances of error in the output resulting in data manipulations.
• Only suitable if you have an active Outlook profile, completely updated.
• Cannot export all the fields and data items and has no customization.

With these, the risk increases and so, using a professional tool makes the task better and more secure.

Automated Tool to Export Contacts from Outlook to CSV

This section of the blog discusses the best approach to instantly export Outlook contacts into CSV files. Using the SysInfo PST Converter Tool, transfer emails, contacts, calendars, and other data with ease. It allows bulk export of data from multiple PST files of any size at once. Additionally, the tool’s intuitive GUI is easily understood and run by all techie and non-techie users. Moreover, it supports PST files for all Outlook versions without restrictions. Apart from that, some more features of this software are:

• Save Outlook mailbox data and PST contacts in CSV, VCF, PDF, and other formats.
• Import PST to Windows Live Mail, Gmail, Office 365, G Suite, IMAP, etc. email clients.
• Provides users the privilege to preview the data and check its integrity and folder structure.

Now, let’s proceed to know the workings of the software for a streamlined export.

Steps to Export Contacts from Outlook to CSV

1. Install and open the PST Converter Tool on the PC and click Next.
2. Click on Select File or Select Folder and add PSTs. Then, tap Next.
3. Further, preview folders and select Contacts from the tree format. Hit Next.
4. Choose the CSV format from the list of file formats and apply the filters.
5. Afterward, press the Path to Save button and give a location of your choice.
6. At last, click Convert to complete downloading Outlook Contacts to CSV.

Conclusion

To sum up, exporting Outlook contacts to a CSV file keeps them organized, accessible, and portable. Whether you need to change your email client, save data locally in a spreadsheet, or backup it. Use the methods elaborated in this blog to export contacts from Outlook to CSV and get accurate results. But, do not skip the limitations of the manual method and prefer to use a professional tool for guaranteed outcomes.

Frequently Asked Questions

About The Author:

Lovely Baghel

Lovely specializes in technical writing for SysInfoTools Software and has over 2 year of experience writing blogs, and articles about databases & backup, email recovery, email migration & management solutions. Her passion is researching and developing content that helps Office users, professionals, administrators, enterprises, and novices solve multiple problems.