How to Convert PST File to CSV in Simple Steps

Why do Users Convert PST to CSV Online?

Exporting data from PST to CSV facilitates users with several benefits. Some significant ones are mentioned here:

• Conversion to CSV allows users to manage and perform data analysis.
• CSV is a platform-independent file format, unlike PST for Outlook.
• Easy to access and share data across platforms without size issues.
• CSV files store data in rows and columns and thus, are easy to edit.
• Streamlines data organization and is used for archive and legal purposes.

Thus, after learning the importance of preferring CSV file format over PST, find the reliable methods below.

Manual Approaches to Convert PST File to CSV

The manual method is divided into two solutions to effectively export PST files to CSV. It involves the use of MS Outlook and Excel applications on the desktop. Follow the step-by-step process given down to export Outlook PST data to CSV successfully.

Method 1: Use Outlook Built-In Import/Export to Export PST to CSV

1. Start the Outlook application and move to the File tab from dock options.
2. Here, click on Open & Export and activate the Import/Export wizard.
3. Further, select the Export to a File option in the drop-down and click Next.
4. Choose the Comma Separated Value (CSV) format and tap on Next.
5. Afterward, select the needed folders from the list and click Next.
6. Press on Browse to add a destination for the resultant CSV. Tap Next.
7. In the end, Map Custom Fields to set the data as required and click Finish.

Method 2: Microsoft Excel to Convert PST File to CSV

1. Start MS Excel, move to the File menu and press Open from the left pane.
2. Browse the files on the system. Ensure to set the File Type to All Files to view PST files in the list.
3. Further, locate and select the PST file from the system to convert.
4. A Text Import Wizard opens. After that, set File Type to Delimited.
5. Click Next and choose Comma as the delimiter. Again, click Next.
6. Finally, set a common type and click on Finish to complete the conversion.

Through this, you can easily convert Outlook PST to Excel CSV manually. However, the manual methods always have some loopholes attached to it. These methods are also not free of limitations and you must know them to avoid any loss.

Shortcomings of the Manual Method

• Require technical knowledge and chances of human error are always present.
• Cannot convert multiple Outlook PST files at once in Excel or Google CSV.
• Process becomes lengthy and takes time if the size of the PST file is large.
• No guarantee for accurate conversion without data alterations.
• Manual solutions only work for Classic Outlooks and not New Outlooks.

So, if you encounter difficulties with the manual solutions and need a secure and optimum way. It is better to switch to a professional tool, tested and verified by experts.

Automated Tool to Convert PST File to CSV

If you need to perform PST to CSV conversion without Outlook, use the SysInfo Outlook to CSV Converter. This tool is a perfect solution to change PST to CSV effortlessly, that too in bulk. It imposes no limits on the file size and file count and performs seamless data transfer. This Outlook to Excel CSV converter ensures no data misplacements or loss occurs and is very easy to use. Moreover, it is embedded with many advanced features that help convert straightforwardly, such as:

• Convert Outlook PST into CSV as well as PDF, EML, DOC, JPG, and others.
• Import PST to iCloud, and other email clients like G Suite, Office 365, etc.
• Offers smart preview and filters for duplicates, attachments, and more.

Optimal Steps to Convert PST to CSV

1. Run the Outlook to CSV Converter and choose a file option. Click Next.
2. Select the PST files from the system to convert and click Open. Press Next.
3. Further, preview the Outlook data and select folders. Tap on Next.
4. Choose the CSV file format from the drop menu and select the filters.
5. Afterward, specify the Path to Save the resultant CSV file on the system.
6. At last, click the Convert button to complete the PST conversion to CSV.

Isn’t this process very easy to execute?

Conclusion

To sum up, this blog is a full-fledged guide to convert PST file to CSV. It states three solutions, including manual methods and an expert tool. However, the manual ways comprise some unavoidable limitations and also have data risks. So, in such a case, using a professional tool is the best solution. It has unique and distinctive features and also converts 50 emails per folder for free with the demo version.

Frequently Asked Questions

About The Author:

Lovely Baghel

Lovely specializes in technical writing for SysInfoTools Software and has over 2 year of experience writing blogs, and articles about databases & backup, email recovery, email migration & management solutions. Her passion is researching and developing content that helps Office users, professionals, administrators, enterprises, and novices solve multiple problems.