How to Convert IMAP Emails to PDF Format – Easy Guide

Why is IMAP to PDF Conversion Essential?

For the following audits or electronic records, the conversion is crucial:

• Legal audits that require static, printable email threads.
• Individual users who want to backup IMAP email locally for the long run.
• Invoice archiving and retaining PDF copies of business communication.
• Migrating emails outside of an email system to a document-based backup.
• HR or Admin teams need to export offer letters, resignations, or employee emails.
• Locking down access once the IMAP email account has been closed.

If any of the above scenarios resonate with your situation. It’s time you proceed with the conversion with the best-fit approach.

Ideal Techniques to Convert IMAP Emails to PDF

The IMAP contains emails for all cloud-storage email clients on the server. Whether you are using Gmail, Office 365, Outlook, or another, you can access them all and save as a PDF. This section elaborates on a manual method and a professional tool for reliability. They both have their advantages and limitations, which are described as follows after the complete procedures.

Manually Convert IMAP Server Emails to PDF

There is only one way to perform this IMAP email to PDF conversion. It is with the help of multiple email clients. The stepwise process for it is discussed as follows:

Using the Mozilla Thunderbird Application

1. First, set up your IMAP account within Thunderbird.
2. After that, install the ImportExportTools NG add-on.
3. Then, highlight the folder from your IMAP inbox >> right-click >> and Export all messages.
4. Further, choose PDF format, and subsequently, with attachments and an index to save all.
5. Lastly, choose your destination folder to save the emails as PDFs. Click Save.

Benefit: Free solution to convert IMAP emails to PDF.

Ideal for small-sized and non-sensitive emails.

Limitation: No filtering and exporting folders in batches.

Needs a stable internet connection.

With the Microsoft Outlook Account

1. Foremost, configure the IMAP Account within Outlook.
2. Further, open the specific email you want from the synced IMAP mails.
3. Next, click File >> Save As >> PDF from the file types.
4. Or, use the Microsoft Print to PDF option with Ctrl + P.
5. Finally, hit Save after selecting a location to save IMAP emails as PDF.

Benefit: Easy and needs no additional add-ons, unlike Thunderbird.

Limitation: You have to repeat this for the remaining emails.

An active Outlook profile is a must.

Despite these, both methods have common limitations; you need to have the external application. Also, there are chances that data may lose its formatting and integrity. So, we will proceed towards a trusted and verified solution that can swiftly overcome all these limitations.

Hassle-Free Convert IMAP Emails to PDF

For bulk export, password-protected emails, or specific folders, you should consider a professional IMAP Email Backup Tool. It exports everything together across all folders: Inbox, Sent, Drafts, etc. Also, while maintaining email layout structure, attachments, and original metadata. Additionally, some features provide precise conversions after thorough customization. Moreover, the tool is also a standalone offline application and involves no risk of sync failures.

Try the IMAP to PDF Converter Tool, and you will find how intrusive this Mac and Windows-compatible software is. It will make your task fast in no time and provide you with 100% accuracy.

1. Launch the demo of the IMAP to PDF Conversion Tool.
2. Afterward, log in with the credentials of correct IMAP.
3. Opt for Single mode for one account and Batch for many.
4. Further, select the IMAP folders to convert into PDF from the tree. Preview too.
5. Later, select PDF among the file format options, click Next, and pick filters.
6. At last, opt for a final folder destination and press Start Process.

Conclusion

Regardless of handling a couple of dozen emails or your entire IMAP archive. Converting IMAP emails to PDF is a smart way to retain a copy long-term, consider compliance, and document it. Manual methods are fine for very small-scale needs to convert IMAP emails to PDF format. However, if speed, structure, and security are a priority, then use a specialist tool. It will bulk transfer IMAP emails without any trouble within a minimal time and with accuracy.

Frequently Asked Questions

About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.