How to Set Up IMAP Account in Outlook in Easy Ways?

Why Add an IMAP Account to Outlook?

IMAP (Internet Message Access Protocol) is an email retrieval protocol that keeps messages on a remote server. Some benefits of adding it to MS Outlook are as follows:

• Access emails from multiple devices at the same time.
• Backup provides enhanced protection and data security for emails.
• It frees up the overloaded server space as IMAP emails are stored in Outlook.
• Also, edits made in the mailbox can automatically be synced across devices.

How to Add an IMAP Account to Outlook?

There are two simple ways to help you set up an IMAP account in Outlook. You can do it manually or use a professional tool to backup your IMAP emails in Outlook. The detailed process for the methods is given in the following section.

Manual Method to Configure IMAP in Outlook

To sync the IMAP account with Outlook, follow these steps:

1. Open Microsoft Outlook and move to the File tab. Click Add Account.
2. In the account setup window, enter the IMAP account email address.
3. Next, tap Advanced and tick Let me set up my account manually. Hit Connect.
   
4. Now, in the open window, select IMAP account type and hit Next.
   
5. Further, the IMAP account setting dialog box opens. Here, enter these details:
• Incoming Mail Server: imap.yourdomain.com and Port: 993
• Outgoing Mail Server: smtp.yourdomain.com and Port: 995
• The encryption method for both servers is SSL/TLS
• Ensure to checkbox Require logon using Secure Password Authentication (SPA) for both servers.


6. Afterward, click Next and enter your IMAP account password. Click Connect.
7. Once the IMAP setup for Outlook is completed, hit Done. 

Limitations of the Manual Method

• The process is lengthy, complex, and time-consuming.
• It is difficult to execute if you are a non-technical user.
• The data hierarchy is not maintained during synchronization.
• Even a small mistake can result in partial or complete data loss.

Alternate Solution to Set Up IMAP Account in Outlook Using Automated Tool

If you are worried about your data then creating a backup is the best solution. The SysInfo IMAP Backup Tool enables you to backup your IMAP account emails as required. It allows for batch migration and has no file size limitations. It also allows to migrate cPanel emails to cPanel. This utility is a robust and error-free solution for your IMAP mailbox. In addition, it maintains the data integrity and folder hierarchy. This tool has various unique features, such as:

• Download IMAP mailbox data in PDF, PST, CSV, MBOX, etc. file formats.
• Migrates different IMAP accounts to other email clients. One such example is: Transfer Protonmail to Office 365.
• Options to apply filters for moving selective emails and removing duplicates.

Steps to Set up IMAP Account in Outlook

With this tool, you can quickly convert IMAP emails in PST that can easily be accessed in Outlook. The steps are as follows:

1. Launch the tool as an administrator on the computer.
2. Select Single Mode or Batch Mode to manage backup of email accounts.
3. Next, enter your email address, password, host ID, and port no. Click Login.
   
4. Expand the tree hierarchy and select folders to backup. Click Next.
   
5. Afterward, select PST from the drop-down menu to move emails to Outlook.
   
6. Subsequently, click Dest. Path and specify a location to save. Hit Next.
7. At last, select filters to apply and click Convert.

Conclusion

If you want to add IMAP to Outlook, you must be very careful while executing steps to avoid losses. We have suggested a freeway and a professional tool to do so. However, the manual method is risky and requires technical knowledge to set up an IMAP account in Outlook. So, opt for an expert-recommended solution and use the tool.

Frequently Asked Questions

About The Author:

Deep Shikha

Deep Shikha Pandey is a Tech Writing Expert having deep knowledge about Outlook, Gmail, Yahoo, SQL, and other databases and email clients. She will guide you the best about email migration and SQL Database recovery using her expertise and making all the processes a cakewalk for the readers. Make your technical journey easy with simple layman’s blogs and accurate technical information.