4 Simplest Methods to Backup Outlook PST Files

Reasons to Create Backup of Outlook Emails

There are several factors due to which it is advisable to create an Outlook data file backup. These are:

• Protection from data loss due to accidental deletion, hardware failure, or file corruption.
• Easily restore old Outlook data in case of unfortunate events or unexpected bugs and errors.
• To keep the inbox clean and organized by freeing up extra mailbox storage space.
• To reduce the PST file size and continue operations even if any chances of loss occur.
• Ensure regulatory and compliance standards for data security as set by the organization.

4 Simplest Methods to Backup Outlook PST Files

This section elaborates on different manual methods where Outlook create PST backup. Furthermore, it also gives detailed information about a professional tool to streamline PST data backup and recovery. Let’s dive in to learn the step-by-step process for the methods.

Manual Ways to Restore Outlook PST Files

There are three manual methods to do so. Follow the steps below.

Way 1: Backup With MS Outlook Import/Export Feature

1. Open Outlook. Click the File tab and pick the Open & Export option.
2. Next, choose the Import/Export feature. The Import dialog box opens.
3. Further, click Export to a file from the given list of options and tap Next.
4. Afterward, choose the Outlook Data file (.pst). Hit Next.
5. Then, select the folders to backup and check Include subfolders. Click Next.
6. Click Browse to provide a location to back up selected data.
7. At last, choose an option to manage duplicates in the file and click Finish.

Way 2: Backup Outlook PST Files with Windows Backup Built-In 

1. In the Control Panel, click System & Security and choose Backup & Restore.
2. Click Set up Backup and follow the on-screen instructions to add files.
3. Then, select an external drive where you want to store data and click Next.
4. In addition, click Let me choose to navigate and add PST files to backup.
5. At last, click Save settings and run backup to begin the process.

Note: Optionally, you can also schedule a backup for a later time or restore files from a previous backup.

Way 3: Backup PST Files Manually

1. Firstly, locate your Outlook PST file on the system.
2. Right-click it and choose Copy. 
3. Then, browse and locate a destination where you want to backup.
4. At last, paste the PST file to save a copy in that location’s folder.
5. Alternatively, you can drag and drop the files or use the Save As option in Outlook for the same.

Shortcomings of the Manual Method

• You need to repeat the steps multiple times for each PST file one by one.
• It can be time-consuming and contains risks of more data loss.
• Data can be altered or modified without technical knowledge.

Expert Guide to Backup Outlook PST Files Using Dedicated Tool

If you want to instantly backup your PST files or repair any damaged or corrupted PST. Then, the SysInfo PST Recovery Tool is your best choice. This excellent utility restore Outlook PST files in just no time and has no file size limitations. Along with that, it allows for batch recovery and backup of PST data files. It also helps to fix Outlook 2007 Not Responding error. Moreover, it ensures the data integrity of the file’s content and attachments. This automated tool has various beneficial features such as:

• Backup recovered PST files in multiple file formats like PST, DBX, MBOX, etc.
• Automatically locate PST file when MS Outlook Search Bar Not Working.
• Suitable for Outlook and Windows systems with advanced filter options.

Steps to Create Backup of Outlook Emails After Recovery

1. Start the PST Recovery Tool as an administrator and click Open.
2. Browse and add PST files to backup and select Standard/Advance recovery.
3. Click OK to complete scanning the files.
4. Further, view and select files/folders in the preview panel.
5. Then, hit Save and click (…) to specify path to save and press OK.
6. Afterward, choose a file format (PST, EML, DBX, MSG, and MBOX) to backup.
7. Subsequently, select optional filters for the output backup file.
8. At last, click OK to backup PST files at the desired location.

Conclusion

Creating a backup is a very good practice. It mitigates data loss risks and ensures that email communications continuity and productivity are maintained. The blog above provided many reasons to backup Outlook PST files. Additionally, it stated the four best solutions to backup Outlook data files. You can go for the manual ways but cannot avoid its limitations. On the other hand, using a professional tool is feasible, risk-free, and saves time and cost.

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About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.