How to Convert PDF to XML Format Easily & Accurately

Why Organizations Convert from PDF to XML?

PDF files are universal documents containing data with proper format and layout, and even with password protection. However, sometimes users need XML to structure data for machine understanding and other tasks, such as: 

• Integrate PDF data in ERP and CRM systems for building relationships 
• Ensuring API based automation for simplified coding and more 
• Importing databases safely and generating regulatory reports 
• Archiving data for the long term, focusing on the data
• Enhanced data extraction of specific points that can be easily parsed 
• Eliminating manual data entry, reducing errors, and ensuring integrity 

Best Use: Invoices, financial and technical documentations for compliance and audits

Challenges: 

• OCR (Optical Character Recognition) is essential for scanned PDF files. 
• Tables and nested layouts are present in the PDF, whose mapping is complex. 
• Unstructured PDF files do not have a logical hierarchy. 

Different Methods to Convert PDF to XML Format 

There is a basic, simple manual method and professional software for this conversion. Either method you choose has its own advantages and shortfalls. You can explore them in detail here. 

Straightforward Way to Convert PDF File to XML

If you want a free conversion and have an Adobe Acrobat Pro licenced version available to you. Then it’s the direct approach with a few easy steps: 

1. On your Windows 10 or macOS, open Adobe Acrobat. 
2. Then, select your PDF to view it and click File. 
3. Further, tap Export To and choose XML 1.0 from the pop-up list. 
4. After that, choose to change the file name or keep it the same as the PDF. 
5. Finally, at your destination location, click Save to convert. 

For specific content: 

1. Initially, use the Select Tool and highlight the PDF text to convert. 
2. Right-click it and opt for Export Selection As >> XML >> Save. 

Drawbacks: 

• Quick, only for single documents, and cannot manage bulk PDFs. 
• No batch conversion and limited customization options. 
• Complex relationships and structures are not preserved. 

Smart Way to Convert PDF to XML Format 

Business environments need specialized solutions like SysInfo PDF Converter Tool for scalable data handling and flawless conversions. It provides controlled and structured outputs in large batches without affecting the original data quality. Additionally, it supports scanned PDFs, attachments, bulk conversion, metadata preservation, and secure transfers. Moreover, it is available for all versions of Windows and macOS, and you can even test it with the free Demo Version.

Working Steps to Change PDF to XML

1. Launch the PDF to XML Converter Tool and click Select File/Select Folder.

2. Then, upload your PDF, select it, and pick a destination path. Tap Next.

3. Furthermore, choose XML file format from the saving drop-down.

4. At last, use the filter and press Convert to complete the format change.

The tool is designed to keep data secure and ensures 100% accuracy and precision. It even offers 24*7 tech support for any queries and concerns. 

Pro Tips for PDF to XML Conversion

• Always verify PDF is text-based or scanned and has clear, consistent formatting. 
• Make sure to establish a target XML schema and validate the output file against it.
• Test the process using sample file(s) and keep a backup of the original PDF.

Conclusion

When you convert PDF to XML, you transform data structurally for analysis, automation, and integration into different systems. With small and simple PDFs, the manual method may work, but to an extent. For large and bulk PDFs, you need dedicated solutions like SysInfo PDF File Converter Tool for transferring even complex data with ease. It will provide complete reliability, data fidelity, scalability, and accuracy with no time, cost, or effort.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.