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Written By
Suman Rawat -
Approved By
Sonika Rawat -
Updated on
October 3rd, 2025 -
Read Time
5 minutes
How to Migrate Gmail to Zoho Mail Account on PC
Many professionals who use Gmail are now seeking a feature-rich yet cost-effective email management solution. Since Zoho Mail offers a clutter-free interface and strong privacy controls, it’s best to migrate Gmail to Zoho Mail. Additionally, Zoho offers built-in collaboration tools that make it an attractive alternative to Gmail. Therefore, this blog will guide readers to migrate their Gmail emails to a Zoho Mail account. In addition to a manual method, we’ll discuss the professional Gmail Backup Tool to manage bulk data.
User Query: “I am currently using Gmail to manage my emails. However, I need to migrate to Zoho Mail because of its clutter-free interface and advanced features. So, is there any simple yet easy method to migrate my Gmail data into Zoho in bulk?”
Reasons to Migrate Emails from Gmail to Zoho Mail
- In contrast to Gmail, Zoho Mail provides a fully ad-free inbox even on its free plan.
- Zoho Mail also guarantees that scans are performed for advertising purposes, which brings additional safety.
- In addition, Zoho Mail is more affordable than Google Workspace and offers enterprise-grade tools.
- Zoho Mail provides advanced admin controls, compliance tools, and eDiscovery options that allow companies to control their data.
Quick Methods to Migrate Gmail to Zoho Mail
In this section, we’ll discuss the simplest methods to complete our Gmail migration. Firstly, the manual process uses IMAP configuration for the migration of the emails. Secondly, a specialized tool with advanced migration features and filters is discussed.
Manual Method to Migrate from Gmail to Zoho Mail
Before proceeding to the steps for migration, users must have IMAP enabled in Gmail. Also, make sure that the user generates an App Password if their 2FA is enabled. Steps for migration:
- First, open Outlook on your system and go to File → Add Account.
- Now, enter your Gmail email address → click Connect.
- Further, choose IMAP as the account type and enter these server details:
Incoming Mail (IMAP): imap.gmail.com Port: 993 Encryption: SSL/TLS Outgoing Mail (SMTP): smtp.gmail.com Port: 465/587 Encryption: SSL/TLS - Next, enter your Gmail app password → Click Next → Done.
- Again, go to File → Add Account, enter your Zoho Mail address, → click Connect.
- And, choose IMAP as the account type, add your Zoho Mail account, and use the following IMAP settings:
Incoming Mail (IMAP): imap.zoho.com Port: 993 Encryption: SSL Outgoing Mail (SMTP): smtp.zoho.com Port: 465/587 Encryption: SSL/TLS - After that, enter your Zoho Mail password → Click Next → Done
- Next, once both accounts are configured, simply drag and drop emails or folders from Gmail to Zoho Mail.
- At last, wait for the synchronization to complete.
Reasons to Avoid this Approach
- This method is very time-consuming for users while managing large email folders.
- The process is highly dependent on Outlook; if Outlook malfunctions, email migration from Gmail to Zoho will be at risk.
- Also, the manual method is not at all practical for organization-level migrations.
- When using the IMAP method to establish a connection between email accounts, there is a risk of data loss.
Automated Tool to Migrate Gmail to Zoho Mail
The SysInfo Gmail Backup Tool is a sophisticated tool to easily migrate Gmail data to Zoho Mail. Users can easily migrate emails, contacts, calendars, and much more directly from Gmail to Zoho Mail. Also, it completes migration with no data loss, while keeping everything completely secure. In addition, it enables backup Gmail emails to Computer in multiple file formats for flexible options. You will have a seamless, secure, and easy transfer experience, whether you are an individual or a business user.
- First, install and start the backup software on your system.
- Then, Sign In to the software using your Gmail ID and App Password.
- After that, select the folders that you want to backup from the list of folders and click Next.
- Further, choose Zoho Mail from email clients and login with your Zoho email account.
- Also, select additional features for smooth conversion and click Next.
- Finally, click Download to Start Migration.
Client Testimonials:
“Our company migrated over 15,000 Gmail emails to Zoho Mail using SysInfo Gmail Backup Tool in a single afternoon. The tool retained all our folders, attachments, and formatting from them, which saved us so much time and effort. It was a truly hassle-free process.”
-Sophia Turner, Operations Manager, (USA)
Conclusion
To sum up, we found out that users migrate their Gmail data to Zoho Mail for better features and privacy. Hence, this blog demonstrated the simplest methods to migrate Gmail to Zoho Mail. While users can use the manual method, it consumes a considerable amount of time and effort in migration. Therefore, we recommend that users use the proficient Tool. Additionally, the tool is fast, efficient, secure, and provides special filters to condition your export.
FAQs
Q. Is it safe to migrate Gmail to Zoho Mail?
Ans- Yes. Zoho Mail migration tools are secure, and your data remains private during the process. Manual migration via Outlook or Thunderbird is also safe if done correctly. But using a professional Tool will be a more reliable solution.
Q. Can I keep receiving new Gmail emails after migration?
Ans- Yes. You can set up email forwarding in Gmail to automatically forward new emails to your Zoho Mail account while you complete the migration.
Q. Will my email formatting change after migration?
Ans- No. Both emails and their formatting, including attachments, folder structure, and labels, are preserved during migration.
About The Author:
Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.
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