Updated Solutions to Export Google Workspace to CSV Easily

Top Reasons to Backup Google Workspace to CSV

CSV (Comma Separated Value) files are native Excel format, but compatible with other applications too. You can easily use this plain text file storing data in rows and columns, separated by commas, with Google Sheets, Outlook, etc. Their portability and scalability capabilities make them a versatile and accessible choice for users worldwide.

Other common factors to move G Suite to CSV are mentioned here:

• A de facto standard format for CRMs like Zoho, HubSpot, Salesforce, and more.
• Suitable for data cleanups and audits by analyzing communication logs and contact records.
• Several systems and applications only accept data inputs in CSV format.
• Extraction of filtered data in CSV helps with the compliance and regulatory needs.
• CSVs are much easier to read and understand the data stored, like sender, recipient, subject, and message.

How to Efficiently Export Google Workspace to CSV?

There are several approaches available online for Google Workspace to CSV conversion. Here, we jotted down the prominent manual and professional solutions to get the best one for your needs.

Which Manual Methods Export G Suite to CSV?

There are different manual methods discussed in this section for G Suite to CSV conversion. Follow the step-by-step process for the following:

Method 1: Export G Suite to Excel CSV by Admin Console

1. With the super admin privileges, first, log in to Google Admin Console.
2. Then, proceed to the Tools section, open it, and initiate Data Export function.
3. Next, Google will start the validation for the following:
• Your account domain is older than 30 days.
• 2FA is turned on, and no other export is in progress.
4. After the verification, click on Start Export. It may take a little or more while to complete.
5. Finally, a download link will be provided, and you can download the ZIP file.

However, this method lets you export Google Workspace data to MBOX and JSON format, and you need to convert it to CSV with a third-party tool.

Note: This method doesn’t directly move the email and calendar data and is only suitable for single users.

Method 2: Export Google Workspace to CSV with Takeout

1. Open Google Takeout and select the items for export.
2. Then, click Next Step and set the needed filters.
3. Hit Create Export, and a ZIP file with data in MBOX format is created.
4. You can download it with the link and later convert MBOX to CSV.

Method 3: Direct Export Google Contacts as CSV

1. Open Google Contacts on the web and select labels or All Contacts.
2. Further, press the three-vertical dots (More menu) and choose Export.
3. After that, opt for Google CSV/Outlook CSV, depending on the target use.
4. Finally, click Export, and .csv files will be downloaded on the PC.

Method 4: Save Google Workspace Data to CSV (Groups)

If you have a Google Cloud Directory Sync, then follow these steps:

1. Log in to Google Groups and find the group for the export.
2. Afterward, press Manage >> Export Groups.
3. A CSV list will be saved on the system.

Method 5: User Directory Export Lists in CSV from G Suite

1. Authenticate the Google Admin Console with the admin-level account.
2. Then, move to the Directory and open Users.
3. Further, utilize the filters within to limit data based on active/suspended users and organizational units.
4. Later, tap Download Users from the upper-right section of the screen.
5. Select the details needed, save the format as CSV, and finally, hit Download.

How Can You Instantly Export Google Workspace to CSV?

For a seamless solution to export emails, contacts, calendar, drive data, and other from Google Workspace to CSV. The tools, like the SysInfo Google Workspace Backup Tool, have several advanced capabilities. It allows for bulk user backup, and direct export G Suite to CSV with complete accuracy and no data alterations or loss.

Additionally, this tool enables you to migrate Google Workspace to iCloud or other email clients on any OS without technical skills. Moreover, its demo version enables preview and a few exports for free to the desired destination.

Steps to Backup Google Workspace to CSV

1. First of all, launch this top-notch software and click Continue to export all G Suite services.
2. Then, login to the Workspace account with the required essentials and get User Mailboxes.
3. Select the needed mailboxes >> click on Next >> pick up the Services.
4. Further, click Next and then the Continue button under the File Formats.
5. Choose CSV from the drop-down list and apply unique filters. Tap Next.
6. At last, give a Save to Path for your new CSV and press Start Migration.

How Does it Overcome the Manual Limitations?

• The tool is speedy and has the ability to manage multiple Workspace accounts and entire data exports at once.
• Unlike manual methods, it doesn’t need several methods for different Workspace items.
• You can directly save the data into CSV without any mediator format and risk to the data structure and formatting.

Conclusion

There are several users who regularly export Google Workspace to CSV to streamline access to emails, inquiries, and other crucial data. It enables automated follow-ups with several CRM platforms. Thus, conversion to CSV isn’t just a backup but an automation gateway that you can achieve with the methods above. However, for complex and multi-user backups, it is preferred to use professional software.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.