How to Export Google Takeout to PDF | Easy Steps Explained

Why Users Convert Google Takeout to PDF?

PDF has many advantages over the native Takeout format (MBOX). The significant causes to move Google Takeout to PDF are:

• Conversion helps create a archive and is easily transferable across devices.
• Easy to find emails and attachments offline as well, and can be edited or printed as needed.
• PDF is a versatile file format and can even be password-protected, enhancing security.
• Doesn’t require an external application or any authentication to access the in a PDF.
• Preserves the formatting and can also be used in legal, documentation, business, and other purposes.
• A standard file format that streamlines management and maintains confidentiality.

Export Google Takeout to PDF: Know How?

Google Takeout stores in a .zip format, which on extraction provides MBOX files. Thus, to change Google Takeout to PDF, MBOX to PDF conversion is necessary. This section elaborates on a manual method and a professional tool for this task. However, to save the Google Takeout file to PDF, first, learn how to open Google Takeout files. Furthermore, there are some challenges that you can face with the manual method, which are discussed at the end.

Steps to Extract Google Takeout

1. Open Google Takeout and tick the box for Deselect All to uncheck all services.
2. Once done, select the Google services whose you need to extract and press Next Step.
3. Further, put the frequency to Export Once, give a desired file size, and set the type to ZIP.
4. Also, pick a location as send the download link on Gmail. Finally, press Create Export.

By doing so, the export begins. On completion, a link will be received in your Gmail. Tap it to download the ZIP file from the link and extract the contents in MBOX format.

DIY to Export Google Takeout to PDF

To manually convert the Takeout MBOX into PDF, you need to have an MBOX-compatible email client on the system. It can be Thunderbird, Apple Mail (for Mac), Netscape, Entourage, OperaMail, or any else. Here, we will be using Thunderbird because it is the easiest possible way out. Follow these steps:

1. Install and run the application. Sign in to your Mozilla Thunderbird account.
2. Then, from the More expanded menu, click on Add-ons and Themes.
3. In the open window, browse ImportExportTools NG and hit Add to Thunderbird.
4. Once the add-on extension is added, go to the Local Folders and right-click it.
5. Further, press on ImportExportTools NG and choose the option Import MBOX.
6. Afterward, select Individual MBOX files, choose them from the PC, and click Open MBOX.
7. Once the MBOX files are added to the Thunderbird profile, you can export Google Takeout to PDF.
8. Right-click the added MBOX folder and again choose the ImportExportTools NG option.
9. This time, opt for Export all messages in the folder and pick the PDF format from the options.
10. After that, select Messages and index with a subfolder, and choose a destination to save the file.
11. In the end, hit on the Select Folder button to export Google Takeout emails to PDF format.

Shortcomings of the Manual Method

• It’s a lengthy and time-consuming process to extract emails from Takeout and then convert them to PDF.
• Users must have technical awareness and also relevant applications needed installed on their system.
• The method doesn’t support bulk MBOX file transfers, i.e., the steps need to be repeated many times.
• There is a high possibility that the may be compromised and its originality lost.

Versatile Method to Export Google Takeout to PDF

When the manual method seems complex, use the automated SysInfo MBOX Converter Tool. This excellent software is trusted by professionals and provides guaranteed results in minimum time. It seamlessly converts Takeout to PDF and other formats and email clients as per the need. Additionally, the unique tool has no limitations on file size and count and enables batch conversion. Moreover, it has a lot of intricate features, such as:

• Enables preview of and attachments in the Takeout MBOX files.
• Offers to remove duplicates, sort , manage attachments, and more.
• Runs on all system environments and does not need any tech expertise.

Steps to Convert Google Takeout to PDF

1. Launch MBOX File Exporter and add Takeout files to it. Click Next.
2. Preview the files added and select folders to change. Hit Next.
3. Further, select the PDF format from the drop-down to convert into.
4. Choose the filters as you want to customize and input a Path to Save.
5. At last, click Convert to finish the Google Takeout to PDF conversion.

Conclusion

To sum up, here, we studied why export Google Takeout to PDF and the relevant methods to do so. The manual method isn’t very feasible and cannot be used at all times. So, a professional tool is a hassle-free and risk-free way for takeout file conversion. Users can save time and effort, and using the demo version for a few emails costs too.

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About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.