How to Migrate Personal Gmail to Office 365 in Minutes

Why Perform Gmail to O365 Migration?

Gmail and Office 365 are one of the top-rated email clients for personal as well as business communications. Also, these are updated regularly to introduce new features and boost their usage. However, for long-term data storage, utilizing Microsoft functionalities, cost-effectiveness, switching to a professional environment, better mail management, etc. Users are required to move Gmail to Office 365. It will also enable them to maintain a backup for their crucial data while retaining its integrity, originality, and security. In addition, the workflow of Gmail users in the business will also be streamlined, and chances of scalable growth will be increased.

How to Feasibly Migrate Personal Gmail to Office 365?

There are numerous factors encouraging users to migrate Gmail data into M365 accounts. To do so, there are different solutions available but we must choose the one that causes minimum disruption. Therefore, to migrate Gmail calendar to Office 365, here a manual as well as a professional tool is provided. Both are explained in complete detail for a better and clearer understanding.

How to Transfer Gmail to Office 365 with an Automated Software?

SysInfo Gmail Backup Tool has proved to be a hassle and risk-free solution for the migration of Gmail emails. This prominent tool offers various intricate features and allows bulk migrating emails and other mailbox items at once. Along with that, the software has an interactive GUI that any kind of user can operate easily. Moreover, with this excellent tool users can Import Gmail Contacts to Outlook and get 100% accurate results.

Steps to Migrate Personal Gmail to Office 365

1. Eatablish the Gmail Backup utility and choose to backup mails only.
2. Enter your Personal Gmail credentials and hit Sign In.
3. Checkbox the mailboxes to import in the preview panel and tap Next.
4. Further, pinpoint Migrate in Email Client to choose Office 365.
5. Provide the details of the O365 account and Sign In to authenticate.
6. At last, select the saving mailbox and filters, and click the Download button.

How to Convert Gmail to Office 365 Free?

After going through the professional solution, you may find the manual way a bit difficult. This is because it is tricky, especially for non-tech users. Here are the steps to follow, divided into different parts:

Part 1: Verification and Creation of User and Mailbox List

1. Foremost, verify the G Suite domain to Microsoft and create a list of the users after assigning their licenses.
2. Next, sign in to Google Workspace Admin Console by providing a username and password for the Administrator account.
3. Move to the Users >> Active users and copy the email addresses of user accounts to be transferred.
4. Now, start Excel and create a new spreadsheet with the following columns: Email Address, Username, and Password.
5. Here, paste the details copied in step 3 and save the sheet in CSV format.

Part 2: Integrating Google Gmail and Microsoft Office 365 Accounts

1. Switch to Microsoft Exchange Admin Center and elect Migration.
2. Click Endpoints and then, Add to create a new endpoint.
3. After thar, in the dialog box, specify the migration type as IMAP.
4. Provide a name for the migration type and enter the IMAP server as imap.gmail.com.
5. Subsequently, enter other details and port no. Hit Create.

Part 3: Creating Batches to Migrate Personal Gmail to Office 365

1. Open MS Exchange Admin Center. In Migration, click Add Migration Batch.
2. In the new window, give a name to the batch and select Migrate to Exchange Online as the migration path.
3. Hit Next and reselect IMAP as the migration type > Next > Set the required prerequisites > Next.
4. Furthermore, in the Migration Endpoint select already created Gmail to Office 365 endpoint in part 2. Tap Next.
5. Now, upload the user mailboxes CSV file created in part 1 to provide user information for transfer. Click Next.
6. Select the required items for configuration and click Next to schedule a time for Gmail to O365 migration.
7. At last, click Save to perform migration at the specified period.

You can check the status for the same under the Migration tab.

Part 4: Routing Gmail to MS Office 365 by Updating DNS Records

Generally, this DNS or MX record points to Gmail, but moving data directly to Office 365, requires an update. To do so, follow these:

1. Login to Office 365 and press Setup >> Domain.
2. Here, choose the domain to update and click Fix issues.
3. Further, for every DNS record, select What do I fix? and follow the on-screen instructions to add records.
4. Once all the records are created, a message pops up that the domain is correctly set up. However, you need to wait for at least 72 hours to notice the changes in MX records.

With this, the manual process to transfer Gmail to Office 365 marks an end.

What are the Limitations of this Manual Method?

• Admin Console doesn’t support Gmail personal accounts directly, thus IMAP is required.
• The process is a bit lengthy and cannot work without admin credentials for both Google and Microsoft accounts.
• Bulk migration of data is difficult, and the process is very slow, especially if the internet connection is down.
• Migration of calendars, contacts, notes, and other such Gmail items to Office 365 manually isn’t possible.

Conclusion

Users seek the best solutions to migrate personal Gmail to Office 365 but end up with improper solutions. Therefore, in this guide, we provided the most recommended solutions for the Gmail data transfer. The free manual method can be used if you are a tech user or have absolute technical knowledge. However, if you are a beginner preferring a secure solution, then using the expert tool is your best option.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.