-
Written By
Simran Bhatia -
Approved By
Sonika Rawat -
Updated on
March 27th, 2025 -
Read Time
4 minutes
2 Best Solutions to Convert MS Outlook Calendar to PDF
Summary: Outlook is cloud-based, which provides its users with Email services and many other applications. One such is a calendar feature of Outlook. The Calendar is used to schedule meetings and for many other tasks. Cloud storage is prone to attacks and data loss. Keeping a local backup of sensitive information is always appreciated. Since PDF Offers users data encryption, many users tend to convert Outlook Calendar to PDF. In this instructional article, we will discuss two methods to export Outlook Calendar to PDF. Bulk files can be converted using the PST Converter Tool.
Reason for Saving Outlook Contacts to PDF
In this section, we will discuss the various benefits of PDF over PST files.
- A portable document Format (PDF) is an excellent format for storing and archiving emails.
- Users can view PDF files on any device with a PDF reader.
- They are more secure than other file formats as users can encrypt and protect them.
- Portable Document Format (PDF) is shareable and you can send them via email.
- It can easily be edited. We can use PDF to highlight certain phrases and words, cut sections, add signatures, and much more.
Easy Ways to Backup Calendars to PDF
Now, we will discuss the methods to convert Outlook calendar to PDF. Either you can convert Outlook Calendar to PDF one by one or straight away use the automated PST Converter for bulk Outlook Calendar conversion.
Method 1: Using the Print option (Limited Calendars)
Here, are some easy steps to export Outlook calendar to PDF.
*Note: You will require Adobe Acrobat or any PDF viewer to view the saved files.
- Please access the Outlook Calendar section and select the desired calendar for saving.
- Proceed to the File menu and select the Print option.
- In the Printer drop-down menu, opt for Adobe PDF.
- Modify the calendar’s style if desired by using the Settings option.
- Initiate the saving process by clicking on the Print button.
- Enter the desired name for the calendar and save it in PDF format.
- Navigate to the designated saving location and open the PDF file to view the Outlook calendar information.
By following these steps you will be able to Convert the Outlook calendar to PDF.
Disadvantages of the Manual Method
The manual method of saving or printing Outlook Calendar as a PDF document has several limitations.
- It is a time-consuming process that requires following multiple steps.
- Additionally, this method does not offer the capability to save multiple Outlook calendars into PDFs simultaneously.
- It also assumes that the user possesses the necessary technical expertise to complete the saving process.
- Furthermore, there is a risk of potential data loss during the implementation of this method.
Method 2: Using SysInfo PST Converter (Bulk Calendars)
SysInfo PST Converter is an integrated solution for all Outlook files. This tool converts Outlook calendar to PDF safely and reliably. This software offers a variety of features for managing Outlook calendars and Outlook files. It also all versions of Outlook, including 2021, 2019, 2016, 2013, and more. This software can easily sync Outlook contacts to Gmail account.
Now, we will discuss the easy steps to bilk convert Outlook Calendar to PDF.
- Install and Run PST Converter as an administrator on your system.
- Click Select Files and browse the PST files on your system.
- Choose, the location to save the Outlook Calendar as PDF.
- Make sure to select the saving format as PDF.
- You can include the built-in options from the software.
- Finally, click on Convert and your conversion process will be started.
Additionally, you can also download the Process report. Also, with the help of this utility, the users can export contacts from Outlook to CSV format.
Conclusion
If you require a solution to convert Outlook calendar to PDF, this blog will provide significant value. It discusses two frequently employed methods for converting MS Outlook calendar data into PDF format. The smart method offers numerous advantages compared to the manual approach, making it a prudent choice for exporting calendars from Outlook to PDF. Opting for the software solution is highly recommended.
Frequently Asked Questions
Q. How to Print Outlook Calendars to PDF?
Ans – There are a few steps involved to save Outlook Calendars to PDF. Launch the PST Converter>Add the PST File>Mark Calendars>Choose Saving Option as PDF>Define the Location>Save All Calendars to PDF.
Q. How many Files can I save at once?
Ans – The manual method can save a single file at once. The professional tool is capable of saving multiple PST files at once in PDF format.
About The Author:
Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.
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