How to Save Yahoo Email as PDF File?

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  • Published on
    April 1st, 2020
  • Updated on
    January 24, 2023
  • Read Time
    7 minutes
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In this article, we will learn how to save Yahoo email as PDF file in two different ways: manually and by using a professional solution. First, I will explain the manual method, and then the automated way to save Yahoo email as a PDF file. Let us get started.

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There are many situations where you may need to save Yahoo email as PDF file. Let us suppose you want to keep your email messages in a file that is easily accessible and highly secured. We all know that PDF is the most popular and highly secured file format in the computing world. By saving the email messages in PDF format, you can keep your crucial business information secure forever. Because sometimes it may happen that you delete some of your important email messages by mistake. And when there is no way to get them back, you feel regret after doing that. In such a situation if you have the backup copies of your emails, it will be a great help. Although the PDF copies of your email messages do not help you recover your lost emails, you still have your email data with you.

Why people choose PDF format?

The PDF copy of your email message can be used for a variety of purposes. Since PDF is the best mode for file sharing, you can share the PDF copies containing your email data with others. In order to avoid misuse or any unauthorized access to the PDF files, you can protect them with a password. Only people who know the correct password, can open the PDF file and read its information. To protect the hard copies of your business data from any type of copyright infringement, you can save email as PDF in bulk and apply a watermark to it.

Save Yahoo Email as PDF Manually

In case you want to save just a few emails as PDF files, there is an easy manual method to do that. There is a print option that will help you print the email message. Instead of printing, you can simply save Yahoo email as a PDF file. To do that, follow the steps shown below:

Step 1: First, log in to your Yahoo email account. Then double-click the email message that you want to save as PDF file.

save yahoo email as pdf manually

Step 2: This will open the email message. Now click More and then select Print in the options.

save yahoo email as pdf format

Step 3: A permission message will appear. Click OK to confirm the printing of the email message.

yahoo to pdf

Step 4: You will now see the entire email message that you need to save as PDF file.

Step 5: Click the Print option on the top-right corner. As shown in the image.

Step 6: On the Print – Google Chrome dialog box that will appear on your screen, first, select the destination option as Save as PDF. Then click the Save button. Note: You can also change the layout of the email file.

save yahoo email as pdf

This will save the selected email message as a PDF file. You can check it. In the same, you can save other email messages of the Yahoo mail account as PDF files.

Things to remember

The above manual method is highly effective, but it is only helpful when you have a few numbers of email messages that need to be saved as PDF files. Let us suppose you have around 10,000 email messages that you want to save as PDF files. Saving each of them as PDF files one by one will take many hours and a lot of manual effort.

Automated Way to Save Yahoo Email as PDF

If you are looking for an automated solution to save Yahoo email as a PDF file, you should use the Yahoo Backup tool provided by SysInfo Software. This tool is designed to export Yahoo emails to different file formats and email clients, and PDF is one of them. Using this software, you can save a very large number of email messages as PDF files with ease and without spending much time. Unlike the manual method, this software does not require any manual effort and prior technical expertise. Other than PDF format, it allows you to export Yahoo emails into PST, EML, EMLX, MSG, MBOX, CSV, MHT, HTML, and TXT formats.

Download the Yahoo Backup tool from the official website of SysInfo Software, and install it on your computer. The installation is very simple, and it does not take much time. Once the software is successfully installed, you can use it to save Yahoo email as a PDF file.

Important Note

The Yahoo Backup tool requires you to log in to your Yahoo mail account. But you cannot use the password of your email account here. Instead, you need to generate a new password to get Yahoo mail third party access. Using that password, you can log in to your Yahoo mail account. For more information, see this article – How to Get Yahoo Mail Third Party Access.

Use Yahoo Backup Tool to Save Yahoo Mail as PDF File

Step 1: First, double-click the software icon to launch the SysInfo Yahoo Backup Tool. On the home screen, you need to enter the Yahoo email ID and the password you have recently generated. Then click the Login button.

use yahoo backup tool to save yahoo email to pdf file

Step 2: Now you need to select the file format into which you want to take Yahoo email backup. Since you want to save Yahoo email as PDF file, select PDF in the options.

yahoo backup tool

Step 3: Click the Browse button next to the “Select Destination Folder” option and define a location where you want to save the newly created PDF file. Note: The temporary folder path is defined by default. You can change it (optional). Then click Next to continue the process.

yahoo to pdf

Step 4: You can now see the Yahoo mailbox in a tree-structure mode. Now select the folder(s) whose email messages you want to save as PDF file. You can also use the Date Filter option here. By using this feature, you can define a specific date range for saving the emails.

Step 5: There is an option – Naming Convention. This will rename the resultant PDF file using the naming convention option you select.

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The software also allows you to free up the Yahoo mailbox space by deleting the data after downloading it. This is optional, and will only be applied when you select the Delete After Download option. After that, click Next to start the process.

Step 6: The process of “save Yahoo email as PDF” is being conducted on your computer. Please wait until it gets successfully completed.

Step 7: Once the process is completed, click OK and close the software application.


The article has explained two different ways to save Yahoo email as PDF file: manual method and an automated solution. The manual method is free, but it requires a lot of time and manual effort. On the other hand, an automated solution like Yahoo Backup tool is an easy, quick, and reliable solution to save Yahoo email as a PDF file. If you want to save a small number of email messages as PDF files, then you can use the manual method. But if you have thousands of email messages that you want to save as PDF files, you should definitely use the Yahoo Backup tool recommended in this article.

You can also read:

How to migrate Yahoo Mail to Office 365 manually?

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