How to Import OLM to Google Workspace – Quick Guide

Benefits of Migrating from OLM to Google Workspace

“When migrating OLM files to Google Workspace (formerly G Suite), users are often excited about the numerous advantages of standard Google services!”

OLM files are a proprietary file format for Outlook for Mac. OLM files are used to store emails, contacts, calendars, tasks, and notes on the local machine. This means data on OLM files is not usable on other platforms without importing them to another email service.

In contrast to OLM files, Google Workspace enables cloud-based teamwork and collaboration, smart search capabilities, and integration with Google apps (like Drive and Meet). Plus, utilize the enhanced security (two-factor authentication and encryption). Some other key advantages are:

• Data is accessible from any computer, unlike the OLM file, which is Mac-oriented.
• Great for businesses, you can choose unlimited storage and share with teams.
• Less reliance on desktop software means little or no costly IT intervention.
• It ensures that the essential folder structures, attachments, and metadata are not lost.

Top Ways to Import OLM to Google Workspace

When converting data from OLM to G Suite accounts, you may face several issues that create complications. This includes larger file sizes and chances of data loss. It is more common with the manual method, and the IMAP protocol doesn’t transfer items except email (like calendars). Therefore, for complex migration, it is wiser to use a professional tool to avoid complications.

Let’s get to know both of them here, but before the migration process, backup OLM files to eliminate risks.

Native Process to Move OLM Files to Google Workspace

This manual method is free but can be time-consuming and typically works for smaller data sets. It primarily uses IMAP for emails and has additional steps for contacts and calendars. Plus, this approach requires some technical expertise and is not able to maintain all data hierarchies. Hence, we have divided it into many sections for a clean and easy understanding of the method.

1) Enable IMAP in GWS Account

1. Sign in to your Google Workspace account via Gmail.
2. Then, select the settings gear icon >> See all settings >> look for the Forwarding and POP/IMAP tab.
3. Further, under IMAP Access, select “Enable IMAP,” and then click Save Changes.

Note: It is necessary to configure the accounts for a secure import OLM to Google Workspace.

2) Sync GWS Account in Mac Outlook

1. Now, open Outlook for Mac. Select Outlook >> Preferences >> Accounts.
2. Click the “+” button, select IMAP, and enter your Google Workspace email and password (if you are using 2FA, you’ll need to create an app password).
3. Finally, allow the permissions, scan, and then complete the Outlook setup.

3) Import OLM in Mac Outlook

1. After that, in the upper left of Outlook, go to File >> Import.
2. There, select “Outlook for Mac Archive File (.olm)” and choose the OLM file you exported from your previous Outlook for Mac.
3. Lastly, click Import to bring the emails into local folders (check them under On My Computer folders).

4) Migrate from OLM to Google Workspace

1. Furthermore, in the left sidebar of Outlook, select the arrow to the immediate left of On My Computer. Check the OLM folders.
2. Next, create a new folder or label in that space within your Google Workspace account section.
3. Later, click on the emails you want to bring into your Google Workspace account from the OLM folder.
4. Drag them to your new folder and drop them in Google Workspace.
5. In the end, click Send/Receive to sync and resend the data to the cloud.

Automated Process to Import OLM to Google Workspace

For hassle-free and error-free migrations, use the SysInfo OLM Converter Tool. This reputable software enables you to batch transfer OLM files of large sizes with attachments into G Suite. Plus, it has high security and an intuitive, self-explanatory interface, which makes it a preferred choice. Moreover, this tool runs on all major versions of Mac and Windows and supports OLM for all Mac Outlook versions.

Other than this, it also manages the technical hurdles with ease and has filters for duplicates, attachments, selective conversion, and more. Adding to this, if you are interested in moving contacts across different Mac platforms, then use this tool to import OLM contacts to iCloud. To find how this tool functions, explore the steps below:

Working to Move OLM Files to Google Workspace

1. Install and run the expert-trusted OLM File Converter Tool.
2. Then, press Select File and pick the OLMs you wish to move.
3. Afterward, preview emails and select their folders from the tree hierarchy.
4. Further, click Next. Opt for the G Suite email client and sign in with admin credentials.
5. At last, choose the filters to apply before saving and then press Convert.

Conclusion

Import OLM to Google Workspace manually or using a professional tool to secure your data for the long term. The free method can work for basic cases, but it is risky, requires expertise, is slow, and has chances for data corruption. Whereas a professional tool ensures smooth migrations, while also saving you time and reducing risk. Regardless of whether you’re migrating for improved collaboration or just scaling your business, picking the right method can make a difference to your experience.

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About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.