Free Methods to Extract Emails from OST Files Quickly

  •   Written By
  • Published on
    September 16th, 2022
  • Updated on
    December 13, 2022
  • Read Time
    4 minutes
4.5/5 - (24 votes)
Summary:- This write-up will show you how to extract email from OST files in MS Outlook. Here, we will cover both manual and automatic approaches, i.e. professional OST to PST Converter to extract emails from OST file. Generally, Outlook saves data in two formats i.e. OST and PST. The OST file stands for offline storage table, whereas PST stands for Personal Storage Table.

Though OST files store a copy of data like messages, tasks, notes, and many more, still sometimes a user wants email extraction from an OST file. As a result, we have stated down the method to extract emails from the Outlook OST file. Read the writing until the end to find the best solution for yourself.

Manual Methods to Extract Email from OST Files

We are going to solve the query with the help of 3 manual methods which are stated below.

Method 1: Extract Emails from MS Outlook Using the Import/Export Option

Follow the below steps to save data from Outlook using the Import/Export option.

  1. Launch MS Outlook in your system.
  2. Click File>Open & Export tab.
  3. Now, choose the Import/Export option.
  4. The Import/Export wizard will appear, select the Export to a file option and press Next.
  5. After that choose Personal File Folder (PST) and click Next.
  6. Here, select the data you want to export as a PST file. Hit Next.
  7. At last, choose a destination for the resulting file and click Finish.

Note: This process will only work if you are connected to the Exchange server.

Method 3: Extract Email from OST Files Using Archive Option

Follow the procedure to successfully save the emails on your local PC.

  1. Go to MS Outlook.
  2. From the menu click File>Option.
  3. In the Options window, click on the Advanced tab
  4. After that, click on the AutoArchive Settings option from the AutoArchive section.
  5. Define the archive settings and click OK to apply these settings.

Note: You can not extract contacts from OST files using this technique.

Method 3: Extract Email from OST Files Using Drag & Drop Option

Save the email items from Outlook like extracting contacts from the OST file, and other items by making use of the drag-and-drop feature in Outlook.

  • Firstly, open MS Outlook and select the emails you want to save.
  • Now, drag and drop your emails at your desired destination, and the emails will get saved as individual .msg files.

Note: A user can access the .msg files using Outlook or another EML viewing application.

The above process can be repetitive as well as can consume a lot of time as one will have to repeat the process until the accomplishment of the process. To escape from this kind of situation, experts recommend the following amazing solution.

Professional Solution to Save Email from OST File

Sysinfo OST to PST Converter is an expert-recommended solution if you want to extract email from OST files with ease and 100% reliability. The tool can convert OST to PST, MBOX, EML, EMLX, etc. Along with that, using the tool a user can apply amazing features like removing duplicate files, applying a date range filter, saving email without attachments, and many more. A user may use this tool to escape from the limitations of the manual methods.

Steps to Extract Emails from Outlook OST File

  • Download and run the SysInfo OST to PST Converter.
  • Click on the Single/Multiple Files button and choose the OST file.
  • As soon as you click Next, tick the file/folder, you want to extract and again hit Next.
  • Now, select the saving format from the drop-down list.
  • Apply the built-in features and assign a custom path to the resultant folder.
  • Click the Convert button to initiate the migration process.
  • At last, press the Download Report button to save the conversion report.

know more: How to Export Outlook Contacts to CSV File?


In the above write up we have included various ways to extract email from OST files. The blog in total consists of 4 methods among which 3 are native while the other one is an expert-recommended method. The manual methods are suitable if you are a technical expert or you want to extract only a few emails. However, if you want to bulk migrate in a few simple steps, I would recommend you opt for the professional tool.

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