Extract Email Addresses from PDF on Windows and Mac

Where is it Critical to Extract Email ID from PDF?

Here, we have highlighted some common use-case insights where the extraction of email addresses from PDFs is essential. You can understand it through this chart:

In all, the ability to extract email addresses from PDF is vital for analytics, communication, and compliance. But the only challenge is that the process isn’t straightforward.

Why is it Typical to Find Email Addresses in PDF Files?

PDF files do not have the same structure when it comes to data storage as spreadsheets or databases. Email addresses:

• Inside the message body, include text blocks or footer annotations
• Are encoded in scanned image-based PDFs (for example, invoices)
• Can be encrypted or locked from copying or cutting
• Also, they are identified in multiple PDF files, each with a different design and format

Furthermore, a PDF file does not have the same consistent appearance as something like CSV or DOCX files. This is why you need a strategy for extracting emails from a PDF document, especially when working with batch files. In the upcoming section, you will get to know all the possible ways to extract only email address from a PDF.

How to Extract Email Addresses from PDF?

While users find it time-consuming, there is only one manual method available for users to save email addresses from PDFs. Also, it has many more limitations that are described below. Other than that, there is a professional tool for bulk conversions with accuracy. Learn about all the methods with step-by-step processes as follows.

Traditional Method to Extract Email ID from PDF

This process only works if the email addresses are embedded in text-based PDF files and not the scanned ones. Follow these steps:

1. First, open the PDF file in Adobe Reader, Preview ( for Mac), or Chrome.
2. After that, press Ctrl+F (or Cmd+F on Mac) and type in “@.”
3. Next, you will get a list of email addresses in the search bar.
4. Further, highlight all email address instances.
5. Then, copy them one by one with a right-click or press Ctrl + C.
6. Finally, paste into a Notepad or Excel file.

Shortfalls of the Manual Method

• Can’t extract addresses from scanned PDFs.
• Can be tedious with multi-page or many PDFs.
• You can’t extract email addresses from multiple PDF files.
• Slow processing with a lot of manual effort, and still missed emails.

Conventional Method to Extract Email Addresses from PDF

For many PDFs or scans, I suggest a professional tool like SysInfo PDF Email Extractor. It offers an automated process, accuracy, and it works for both Windows and Mac OS. Additionally, it extracts all the valid email addresses from single or more PDF files; both text-based PDFs and scanned PDFs. Moreover, it has filters and can even extract Text from PDF and other elements too. Besides that, it supports a large batch of PDFs to save into various file formats.

Note: Download the trial version of the PDF Extraction Tool to evaluate performance and extract components from the first page for free. For any support or concerns, consult our chat support 24*7.

Steps to Extract Email Addresses from Multiple PDF Files

1. Launch the PDF Email Extractor Tool on your PC.
2. Further, load the PDFs whose email addresses are required with the icons up.
3. Afterward, choose a type of preview you need to check the PDF file content.
4. Then, click on Email Addresses under the Data Extraction Filter section.
5. Choose your desired saving format (Excel/CSV) and apply a filter.
6. At last, click Extract, pick the location to save, and press OK to finish.

Conclusion

To sum up, manually scanning PDFs to extract email addresses by copy-paste may result in lost hours and accuracy risks. But if you need to extract email addresses from PDF precisely, safely, and securely for bulk volumes of data, then using an automated tool is the optimum choice. Moreover, it is a powerful solution for both Mac and Windows OS with a guarantee for the complete extraction of all email addresses.

FAQ

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.