How to Export Specific Folders from Outlook for Mac- 2025 Guide

While we dive into the reasons to understand the importance of exporting specific folders, first, let’s learn about the challenge. A user query stated:

What Priorizes Export Specific Folders from Mac Outlook?

Undoubtedly, this task is essential for several reasons, some of which are mentioned below:

• Reorganization of email archive or managing data backups.
• Flexibility for data management and customizing storage space.
• Migrating from one device to another, same or different OS.
• Accessing a particular email or attachment for a specific period.

Though all of this can be easily achieved by the Export Mail option for the entire mailbox or categorical Inbox, Drafts, and Sent Items folders. The challenge remains the same. What if the option isn’t available at all?

How to Export Specific Folders from Outlook for Mac?

To resolve the user query and provide an answer to the challenge faced, we will discuss two solutions here. It includes a manual method and a professional tool, tested and expert-verified. The tool is essential because the all-or-nothing solution isn’t enough for everyone, especially those seeking accuracy.

DIY to Export Required Folders from Outlook for Mac

The manual solution available for exporting the OLM folders from the application is the Export feature. The step-by-step procedure is provided as follows:

1. Open Outlook for Mac after logging in and select folders from the left pane.
2. Next, move to the Tool tab above and opt for Export from the menu.
3. A window will show up. Select Outlook for Mac Data File (.olm) as the item.
4. Further, you can either choose specific folders or Items of the following types option.
5. After the customization, pick a location for the export of data.
6. Later, set the settings as per the preferences and press Next.
7. Verify the export destination, give the file a name, and tap Save.
8. Finally, browse to the designated location to check for the specific folders.

This is the free process to export Outlook for Mac selected emails. However, it is useful when your export option isn’t greyed out. Else, you only have one option left, i.e., to go for a professional solution.

Quick Way: Export Specific Folders from Outlook for Mac

The manual method is tricky in itself, and even if you cannot export folder from it. Another way is to use Outlook for Mac OLM files. Extracting OLM files is much easier, and you can then use the OLM Converter Tool to change them into other formats and move entire folders anywhere.

Whether you want to work on Mac or Windows OS, the software is highly compatible, and it doesn’t matter; you are a novice or a techie. Additionally, the software is completely secure, fast, and retains data originality. So, it is an all-in-one solution with a free demo version of its own.

Steps to Export Some Folders from Outlook for Mac

1. First, launch the software after downloading without the Outlook for Mac installation.
2. Then, upload the OLM folders into it those you want to export. Click Next.
3. Now, view all the folders in the tree hierarchy, preview, asses, and select further.
4. Afterward, click Next and opt a desired file format of choice (PST/MBOX/EML/etc.)
5. If required, apply the Date Filter for a more specific email export.
6. At last, set your destination and simply press Convert to export selective folders.

Conclusion

Whether you are an individual or an IT professional, export specific folders from Outlook for Mac with this guide. It is an ultimate choice to manage your digital workspace flexibly and seamlessly. Furthermore, to ensure all your data is securely stored and accessible in its original form, use the professional tool.

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About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.