Learn How to Export Google Calendar to PDF – Best Guide

The Case to Convert Google Calendar to PDF

Google Calendar is one of the best applications for managing events and tasks for large user databases. One can easily mark their important dates in the calendar. Some general factors that a Google Calendar is required for are:

• Scheduling meetings, appointments, and events to manage tasks effectively.
• Reminders for important tasks, deadlines, and events.
• To share, collaborate, and coordinate schedules with multiple teams. 
• Integration with Gmail, Meet, and other applications for many uses.
• Wide accessibility from anywhere with an internet connection. 

But it doesn’t satisfy users’ need for a static and professional view of their schedules and events. Digital calendars can never compare to what a PDF (Portable Document Format) offers. Some major benefits you receive by saving Google Calendars as PDF files are:

• Predictability, security, and readability across platforms
• Consistency in the formatting and offline accessibility
• Robust data security with simplified distribution across teams
• Static record that isn’t easily editable and can be password-protected
• Accessibility without Google Workspace, with openness to the Print feature.
• Archive and backup data before clearing out the clutter from your browser. 

Conventional Method to Export Google Calendar to PDF

Google Calendar offers a built-in option to save iCalendar data as a PDF locally, eliminating the need for an external application. The steps to follow for manual export are:

1. First, open https://calendar.google.com/ on your browser.
2. Next, pick your desired calendar view (Day, Week, Month, Year, Schedule).
3. Further, select the calendar, click the Gear icon, and choose Print.
4. A preview window opens, displaying the calendar in printable form. 
5. Adjust the following: Paper Size, Orientation, Date Range, Font size, and Color.
6. After that, click Print and in another window, choose the destination Save As PDF.
7. Click Save, and another dialog appears. Select the location and give the file a name.
8. Finally, press Save to convert Google Calendar events to PDF successfully.

Loopholes of the Free Method 

• You cannot export multiple calendars in one go.
• It provides limited formatting options.
• No advanced filters to add colors, exclude duplicates, or more.
• You will need a basic knowledge of Google Calendar.

Still, several users find it a quick and tidy method that doesn’t involve costs. 

Suggested Read: Export Google Calendar to Word

Optimal Method to Export Google Calendar to PDF

While the manual method is feasible, it fails when scalability and multiple calendar exports are required. In this case, the SysInfo ICS Converter Tool works as an all-in-one solution managing hundreds of meetings, large timelines, or multiple Google accounts with accuracy in a single click. This versatile utility is beneficial in numerous ways, ensuring your process is smooth and streamlined with no hassle. 

However, before proceeding, you just need to take an additional step and extract Google Calendar data as ICS files. 

Software Working to Save Google Calendar as PDF

Once you have extracted ICS files from your Google Calendar profile, follow these steps:

1. Install and run the ICS to PDF Converter Tool on your OS.
2. Then, click Add File/Add Folder to import downloaded iCalendar files. Tap Next.
3. After that, preview the calendar events and tasks, select them, and tap Next.
4. Furthermore, choose PDF format from the list and apply specific filters. 
5. In the end, choose a Destination Path and click Convert to save files. 

Why an Expert Software to Export Google Calendar to PDF?

Unlike manual methods, this software has no such limitations and instead provides you with advanced capabilities like:

• Bulk processing of multiple Google iCalendar files at once. 
• Saves both event and schedule details along with attachments as a PDF. 
• Easy to use with an intuitive interface suitable for all kinds of users.
• Works appropriately across all Windows and Mac OS versions. 
• Offers a demo version to evaluate performance and free convert upto 10 ICS per folder. 
• Enables duplicate removal, selective conversion, attachment handling, and other customizations. 

Furthermore, check out this Client Testimonial to ensure your trust in this software:

Conclusion

Google Calendar’s built-in export feature is not as flashy, but it works for a few events and schedules, and individual users. However, when it comes to large enterprises and businesses with multiple iCalendar files, using the professional ICS Conversion Tool is best to export Google Calendar to PDF. It is useful for sharing schedules, documenting workflows, and creating professional timelines efficiently, just like in the original file. 

Frequently Asked Questions

About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.