04 Best Easy Ways to Create PDF File Online/Offline on Windows

  •   Written By
  • Published on
    April 5th, 2014
  • Updated on
    March 27, 2023
  • Read Time
    5 minutes
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Summary:- The PDF file format is one of the most popular document types and there is very much importance of this file in business, official contracts and proposals. But most of the time original source documents may have been created in Microsoft Word, it’s far more efficient to send copies as a PDF file. This eliminates compatibility issues that may arise due to different versions of Word, missing fonts or different operating systems. Now we will know how to create PDF files in Windows from various formats. But before knowing the methods to create the pdf file from different file formats we also will know the reasons why you should distribute PDF documents rather than an originals. Follow this blog to the end.

Reasons to Provide PDF Docs except for the Original File Format

  • For special fonts and formatting.
  • PDF can be read on any device and operating system, including mobile and tablets.
  • Easily password-protect a PDF document.
  • Multiple versions of the software. People receiving your document may not have the latest version of Microsoft Word, which means it’s possible the document can’t be accessed. This isn’t an issue when using PDF.
  • There’s a wide variety of free PDF readers available for every operating system and platform.

4 Methods to Create PDF Documents on Windows

Now see the different methods to create the PDF files in Windows from Various Formats.

Method 1: Create a PDF from a Word Doc

If you have a Microsoft Word doc but you want to open it into pdf follow the steps:

Step 1: Open your Word Document, click the ‘File‘ menu in the tab.

Step 2: On the sidebar that opens, click the ‘Save As‘ command.

Step 3: Now, all you have to do is give your file a name, select ‘PDF‘ from the dropdown menu, and then click the ‘Save‘ button.

Method 2: Create a PDF from Anything (text files, web pages, Office documents) Using Windows 10’s Built-In PDF Printer

Windows 10 has a built-in feature to create pdf from any other file format such as word doc, text, images web pages, other documents, etc. To use this you have to do print the document as the way you always do, and then choose the PDF option as your printer.

For example here, we’re going to create a PDF from one a text file. That’s not something you’re likely to do, but it’s a simple way to show the process using the default Windows Print window. It’s going to look a bit different depending on the app from which you’re printing, but the process is pretty much the same no matter what the source. Follow the steps below:

Step 1: Start by selecting the ‘Print‘ command in whatever app you’re using.

Step 2: Next, if you are changing the printer. Then, how it looks in the default Windows Print window. It will look different in different apps, but the option will still be there. If you’ve selected the PDF printer, go ahead and print the document.

Step 3: When you print, Windows will open up a standard Save As the window for you to name and save your new PDF, further give it a name, choose your save location, and then click the ‘Save‘ button.

Method 3: Attach Different Images into a single PDF

If you want to combine multiple images into a single PDF file, then you can do that right from File Explorer. Follow the steps:

Step 1: Select all the files you want to combine, right-click any of them, and then choose the ‘Print‘ command from the context menu.

Step 2: Next, make sure ‘Microsoft Print To PDF‘ is selected from the list of available printers, and then click ‘Print‘ to save the PDF to your hard drive.

Method 4: Using the Google Chrome browser on Windows

User can also create PDF files online, follow the steps below:

Step 1: Open the browser and type – data:text/html, <html contenteditable> without the quotations marks in the URL bar.

Step 2: Type and paste any text, but images will not work.

Step 3: Format the text using the following commands:

  1. Ctrl+U=underline
  2. Ctrl+ I=italics
  3. Ctrl+ B=bold
  4. Ctrl+ C=copy
  5. Ctrl+ V=paste
  6. Ctrl+ X=cut
  7. Ctrl+ Z=undo
  8. Ctrl+ Y=redo
  9. Ctrl+ A=select all
  10. Ctrl+ Shift+Z=paste as plain text
  11. Ctrl+F=find
  12. Ctrl+P=print

Step 4: Select the printer as ‘save as PDF‘ and save.


Hope users will now be able to create PDF files in Windows from various formats but if by any chance your PDF File is corrupted then you can make use of the PDF Recovery Tool. We have shared this information only for Windows Operating System users. If users want to create PDF files from other OS such as Mac, iOS or Android then read our other blogs on related topics.

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