Convert XML File to PDF: Fast, Reliable, and Free Methods

XML vs. PDF: Differences

XML, also known as Extensible Markup Language file format stores and shares text-based structured data. WWW (World Wide Web) widely uses this format for data integration, web development, database exchange, and other purposes. It contains unicode and data structures that are difficult to understand and can be only accessed online. Thus, users seem to convert XML to PDF.

Whereas, PDF or Portable Document Format presents a document in a structured and organized layout. It provides various formatting options to the users. PDF contains text, images, graphs, charts, hyperlinks, etc. in a document. PDFs are often used to share newsletters and offer other beneficial features. As a result, the file format is widely accepted.

Reasons to Convert XML Files to PDF

Different crucial factors to change XML to PDF are mentioned as follows:

• PDFs can be accessed, viewed, as well as edited offline, and are easy to share.
• PDF files can be printed and are best for business documents or evidence.
• Offers password protection and encryption, i.e., added security to the data.
• Good compatibility with other programs or apps and systems.
• Retains original formatting, layout, and style and can store large documents.

How to Export XML to PDF Format?

The XML file conversion can be done in two ways. Firstly, by a free manual solution and secondly, through a professional tool. However, for the manual method, you must have a text editor application like Notepad on your system. Further, the step-by-step guide to converting XML files to PDF is explained in detail.

Convert from XML to PDF Manually

Follow these steps to convert XML files successfully:

1. Firstly, move to the location where your XML files are stored and select it.
2. Right-click, tap Open, and pick a text editor (Notepad) of your choice.<
   
3. You can see the XML data in the application. Then, click File from the top.
4. Choose Print or simply, press Ctrl + P keys. It opens the Print dialog.
5. Select the Microsoft Print to PDF option, set other options, and hit Print.
   
6. At last, select destination, input name, and hit Save to import XML in PDF.
   

An alternative is to use a web browser to open this XML file and save it as a PDF.

Shortcomings of the Manual Method

• Not suitable for converting large XML files and in bulk.
• In online conversion, there is a high risk of data security.
• Online conversion is time-consuming and requires stable internet.

Hassle-Free Way to Convert XML File to PDF

SysInfo XML Converter Tool is an excellent software to save XML files in a compatible and accessible format. It is specifically designed for users to convert XML to PDF, DOC, PNG, CSV, HTML, and others. In addition, the tool has an interactive and user-friendly interface that is suitable for all Windows OS. Moreover, this versatile utility has no size limitations and ensures retaining the originality of data. The other exceptional features that this prominent tool provides are:

• Supports converting multiple XML files in bulk within seconds.
• Before exporting, users can preview the data and attachments in XML files.
• Filter options to add folder name and page number to the file.

Steps to Convert XML File to PDF

1. Start XML Converter as an administrator on your system.
2. Click Select File/Select Folder to browse and add XML files. Tap Next.
3. Expand the tree hierarchy. Double-click to preview and select XML files.
   
4. Click Next. Choose PDF from the option menu of Convert/Backup As.
5. Afterward, select filters and click Destination Path to specify a path to save.
6. Lastly, click Convert to complete the conversion of XML files.
   

Conclusion

To summarize, this blog specified two most reliable solutions to convert XML files to PDF. Additionally, we learned about the two file formats and the need for conversion. The manual method is easy but has its limitations that can’t be ignored. Thus, opt for a professional tool for a secure, worry-free, and smooth conversion.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.