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Written By
Suman Rawat -
Approved By
Sonika Rawat -
Updated on
October 6th, 2025 -
Read Time
5 minutes
How to Convert PDF to Excel – Free & Pro Methods
PDF files are commonly used to share business reports, invoices, bank statements, and other formal documents. However, when it comes to editing or analyzing the data, PDF files can be difficult to work with. In such instances, PDF to Excel conversion is required. Therefore, in this blog, we’ll discuss the simple and easy methods to convert PDF to Excel. If users come with a small batch for migration, the manual method is demonstrated for them. However, a specialized SysInfo PDF to Excel Converter tool is also discussed to manage large-scale migration.
User Query: “I have been working for years, and I receive my salary slips and payroll summaries in PDF format. Now, I want to access them in Excel to generate combined reports and calculate my tax deductions. Is there any easy method to convert my PDF files into Excel?”
Motives to Convert PDF to XLS
- Excel provides the ability to edit, update, and rearrange data without restrictions.
- Excel provides support for formulas, pivot tables, and charts, which make it easy to analyze financial data, sales records, or survey data.
- Users can quickly convert PDF tables into Excel and then filter, sort, and categorize large amounts of data.
There are two methods we’ll discuss in this section to convert PDF files into an Excel file. First, manual methods that simply copy-paste data or import a PDF into Excel to complete the conversion. Further, we’ll introduce users to the specialized converter tool to manage bulk conversions.
Manual Methods to Export PDF to Excel
Here, we explain two manual methods to export data from a PDF into Excel. But these methods mainly work only for small files and do not maintain original formatting.
#1. Copy PDF Data to Excel
With this approach, users copy the necessary information from a PDF file and then paste it into an Excel sheet. You can follow the steps below to use this method:
- Begin by opening the PDF file in a PDF viewer.
- Then, select the table or the data you want to copy.
- After that, right-click on your selection and choose Copy.
- Further, open Microsoft Excel and paste the data you copied over.
- At last, you’ll have to do some formatting and manually align the table columns afterwards.
#2. Save PDF as Excel
In this approach, users will import data from their PDF file directly to Microsoft Excel. Steps to complete the conversion are:
- Initially, open the Microsoft Excel application on your computer.
- After that, head to the Data file tab -> select Get Data -> From File -> From PDF.
- Then, find your PDF file and select it.
- Now, select the table in Navigator and click Load.
- Finally, your data will show up in Excel, but you may need to make some reformatting.
Limitations of the manual methods
- Sometimes the formatting and tabular structure are not maintained the same as the original file.
- Attachments or content may not translate when users convert PDF to XLSX manually.
- Copy-pasting large files makes the process complicated and time-consuming.
- Scanned PDF research articles or PDFs based on images may not be as accurate.
Proficient Tool to Convert PDF to Excel – Best Solution
In order to eliminate these setbacks, it is advised to utilize the professional SysInfo PDF to Excel Converter tool. This converter enables you to convert your PDF to Excel with complete accuracy, and retains format, structure, and metadata. In addition, it comes with the OCR technology that reads data and converts scanned PDFs. Moreover, it supports batch conversion of multiple PDFs to Excel simultaneously. Users can also check out how to convert PDF to PNG or other file formats.
Steps for the conversion are:
- First, download and launch the converter on your system.
- Then, click on the Add files button to select your PDF files.
- After that, enter the password to unlock any password-protected files.
- Now, choose the saving location for the resultant files and click Next.
- Further, choose XLS or XLSX as the saving format.
- Next, apply filters/settings as per your requirements.
- Finally, click on Convert to begin conversion.
Client Testimonials:
“We had to extract years of financial reports and invoices from PDF into Excel for proper analysis. The PDF to Excel Converter made that process seamless. It converted and preserved all of our tables, formulas, and layouts so perfectly that it saved us hours of manual re-entry and corrections. Plus, the tool didn’t miss a beat processing all of our files at the same time.”
– Michael Turner, Finance Analyst, Boston.
Conclusions
In short, PDF to Excel conversion is the most efficient method for editing, analyzing, and handling data. Above, we discussed several methods to convert PDF to Excel manually. While these methods can work for simple conversions, they have limitations in various ways. Including specific issues related to formatting and accuracy of the data. In order to overcome these issues, you can use the professional PDF to Excel Converter. This converter provides users with a level of support for efficient, quick, secure, and 100% accurate conversion.
Frequently Asked Questions
Q. Can I convert scanned PDFs into Excel?
Ans- Yes, with a professional PDF to Excel Converter that supports OCR, you can convert scanned or image-based PDFs into editable Excel sheets.
Q. Will the formatting of my PDF stay the same in Excel?
Ans- Manual methods may change the structure, but professional tools preserve formatting, tables, and layouts accurately.
Q. Can I convert multiple PDF files into Excel at once?
Ans- Yes, using a dedicated converter tool, you can perform batch conversion of multiple PDFs into Excel.
About The Author:
Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.
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