Convert OST to PDF Format Safely: Step-by-Step Guide

Benefits You Get to Export OST to PDF

If you convert your OST files into PDF (Portable Document Format), then it resolves three major issues: 

• Accessibility: PDF files can easily open on any other platform and are not dependent on Microsoft Outlook. 
• Data Preservation and Security: It is difficult to keep the original data intact and locked within Outlook. Converting them to PDF ensures that the format and layout are preserved with no changes. Also, you can password-protect or encrypt them for privacy and security concerns. 
• Compliance Usage: OST files are not easily viewable and accessible; therefore cannot be used for legal purposes. Whereas one can easily open, view, read, and print PDFs across platforms and devices for legal and audit documentation. 

Thus, PDF files are preferable because they are structured, static, and future-proof records rather than editable formats. 

Also Read: Extract Attachments from OST Files

Common Method to Convert OST to PDF Formats 

If you have an active and accessible Outlook profile connected to the Exchange server, then you can import emails manually with these steps: 

1. Start Microsoft Outlook and browse the OST email to convert. 
2. Open it and go to the File menu and click the Print option. 
3. Then, select Microsoft Print to PDF as the printer. 
4. Further, apply other available settings and click Print. 
5. After that, in the open dialog, choose a destination for the PDF. 
6. Finally, give it a name and tap Save to convert OST file to PDF. 

Conditions to Use This Method: 

• Proper Outlook configuration is essential. 
• Online Exchange Server must be accessible. 
• Emails need to be exported one by one only. 
• Fix Exchange is currently in recovery mode due to an issue.

Loopholes of the Method: 

• Bulk conversion is not possible at all. 
• Orphan OST files are not supported. 
• Risk of data loss, duplicacy, and alteration. 
• Folder structure and data integrity are not preserved. 

Advanced Method to Convert OST to PDF File 

SysInfo OST to PDF Converter Tool is an efficient solution to securely batch convert large and bulky OST files. It supports both healthy and orphan .ost file conversion without Microsoft Outlook. Additionally, it preserves the data integrity and complete folder structure with zero loss and skips. Using the built-in filters and using the interactive GUI, any techie or non-techie can perform the conversion on any version of Windows or Mac OS. Moreover, the Demo Version facilitates free conversion of 50 emails per folder, other than performance evaluation and functionality check for accurate conversion. 

Steps to Change OST File into PDF

1. Launch the OST to PDF Converter Tool and click Next.

2. Then, select your OSTs to convert, load them, and Next.

3. Further, choose the emails to preview and select. Tap Next.

4. Afterward, opt for the PDF file format and apply relevant filters.

5. Finally, select your target path and click Convert to make the change.

Note: Using this excellent software, convert OST to DOC and 8+ file formats other than PDF with ease. 

Conclusion

Users generally convert OST to PDF for accessibility, structural data preservation, and control. The manual Outlook method works in limited scenarios but isn’t very reliable and scalable. In large-scale migrations, SysInfo OST Converter Tool is ideal for secure, flawless, and batch OST to PDF file conversion. It is effortless, is executed locally with no storage, and saves time and cost. In modern environments where communication records are essential, this software is quite beneficial.

Frequently Asked Questions

About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.