How to Convert Apple Mail to PDF – Quick & Easy Steps

Why do We Need to Convert Mac Mail to PDF?

There are different reasons to transfer Apple Mail to PDF. Here are some of them:

• You can open PDF files anytime, without an internet connection.
• PDF files keep the original layout of your email, including images, fonts, and links.
• PDFs are easy to store and don’t depend on email apps or operating systems. Even if you stop using Apple Mail, your data stays readable.
• Many industries require email communication to be saved in a non-editable format like PDF for compliance and legal purposes.
• PDF files are easy to share and can be sent over email, printed, or uploaded to cloud storage without worrying about formatting issues.

Different Techniques to Convert Apple Mail to PDF

If you want to save your Apple Mail emails as PDFs, there is more than one way to do it. You can use built-in features on your Mac or use a professional tool that also supports multiple conversions. Now, we will discuss the most reliable manual and automated methods:

Manual Methods to Save Apple Mail Messages as PDF

If you do not want to use any paid third-party software, then macOS provides a built-in option to export Apple Mail messages as PDF files. But these methods only convert few number of emails. Let’s explore manual methods:

Method 1: Export Apple Mail Email to PDF Using Print Option

This is the easiest way to convert individual Apple Mail emails into PDF format using macOS’s built-in print function. Follow the steps to complete the process:

1. Firstly, start the Apple Mail app on your Mac.
2. After that, select the email you want to save.
3. Further, go to the File menu and select Print, or simply press Command + P.
4. Meanwhile, in the print window, select the PDF button at the bottom left corner.
5. Later, select Save as PDF from the drop-down menu.
6. Lastly, select a destination folder and press Save.

Method 2: Convert Apple Mail to PDF Using Notes or TextEdit

If you want a quick way to save the text of your email, you can copy it into apps like Notes or TextEdit and then export it as a PDF. This can be done as follows:

1. Firstly, start the Apple Mail app and select the email you want to convert.
2. After that, highlight the entire content of the email (press Command + A), then copy it (Command + C).
3. Meanwhile, start the TextEdit or Notes app on your Mac.
4. Further, paste the copied content into a new document (Command + V).
5. Later, go to the File menu and select Export as PDF or Print > Save as PDF.
6. Lastly, select your file name and location, then save it.

Limitations of Manual Methods

• Saving multiple emails as a PDF manually takes a lot of time and effort.
• Apple Mail doesn’t support direct bulk export to PDF, so you need to transfer each email individually.
• Manual methods generally don’t include email attachments in the PDF.
• The exported PDFs may lose original email formatting, especially images and rich text.
• Non-technical users may find these steps confusing or difficult to follow.

Expert Solution to Convert Apple Mail to PDF

If you are dealing with a large number of emails or need to convert Apple Mail messages to PDF with attachments, formatting, and folder structure intact, then manual methods fall short. In that case, using a professional tool is the smarter and safer solution. One such trusted solution is the SysInfo MBOX Converter Tool. It is faster, easier, and does not require technical knowledge. This tool has a user-friendly interface and provides features like selective backup, advanced filtering, and more.

Now, follow the procedure to complete the process:

Note: Before converting, it is a good idea to keep a safe copy of your emails. Learn how to Backup Apple Mail to External Hard Drive in this guide.

1. Initially, download, install, and start the MBOX to PDF Converter Tool.
2. Afterward, select Browse to select your Apple Mail MBOX file.
3. Further, preview the email content and select Next.
4. To proceed, select PDF as the saving format.
5. Meanwhile, select the destination folder to save the files.
6. Later, apply filters if needed, then select Convert.
7. Once done, check the folder for your converted PDF files.

Conclusion

Apple Mail does not provide a direct way to convert emails to PDF with attachments or preserved formatting. Manual methods can help with a small number of files, but they become unreliable for larger mailboxes. That’s where an expert-recommended tool comes into existence. It provides a smooth, accurate, and professional way to convert Apple Mail to PDF files. Anyone who requires speed, structure, and simplicity, this tool is a great solution.

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About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.