Quick Steps to Convert PST File to PDF Without Outlook

What are the Top Reasons to Convert PST to PDF?

The substantial factors for PST to PDF conversion are mentioned as follows: 

• PDF files are universally compatible and can be opened anywhere, on any device, without email clients. 
• For eDiscovery, audits, and legal and compliance readiness, PDF is the ideal file format. 
• Portable Document Format provides data immutability, preventing modification of email content. 
• Email data is shared securely without displaying the mailbox contents through encryption and password protection. 
• As compared to Outlook’s proprietary PST files, PDF is a more stable archival format. 
• Download external images and attachments completely intact as messages with PDF. 
• Store the messages separately, and also does not take up much storage space. 

How to Manually Convert PST File to PDF?

There are two different ways for the manual conversion of PST files into Adobe PDF format. It involves using the MS Outlook application, since without it, you cannot convert the files manually for free. So, their detailed step-by-step process is provided in this section below. 

Method1: Convert Outlook PST to PDF by Outlook 

You can use this method on any version of MS Outlook, including 2021, 2019, 2016, 2013, and earlier. Adhere to these instructions carefully: 

1. Start MS Outlook and from the Inbox, open the email to convert. 
2. Then, from the File menu, choose Print or do so with the Ctrl + P keys. 
3. In the open Print dialog, set the Printer to Microsoft Print to PDF. 
4. Further, apply other relevant settings for the email print and press Print. 
5. At last, select a destination to save and give the file a name. Click Save. 

Note: Using this method, you can even convert MS Outlook Calendar to PDF.

Method2: Export PST to PDF with Adobe Acrobat 

Adobe Acrobat Pro DC is one of the best PDF-supported applications. Also, it has a plug-in for conversion. Use these steps:

1. Open Outlook and tap the Adobe PDF tab on the ribbon menu. 
2. Then, choose the emails from the mailbox folder you wish to convert. 
3. After that, click Selected Messages and choose to Create New PDF. 
4. Mention a name for your PDF file and also pick a location to save it. 
5. Finally, press the Save button to complete the conversion. 

You have completed the process to convert PST file to PDF successfully. Yet, this method has some unavoidable drawbacks. 

What Restrictions Do Manual Methods Pose?

Despite being free and easy, these methods cannot:

• Bulk convert Outlook PSTs into PDF in one go. 
• Perform the conversion without using MS Outlook. 
• Retain the original formatting and structure. 
• Avoid data loss, time consumption, and manual errors.

So, to overcome these cons and convert files accurately and confidently without Outlook, it is suggested to get a professional tool. 

How to Smartly Convert PST to PDF?

When the manual methods don’t help, the SysInfo PST to PDF Converter Tool gives an upper hand. It allows bulk conversion of Outlook files without the need for MS Outlook installation and keeps the original formatting and structure intact. Additionally, it enables techie and non-techie users to convert Outlook PST files to ICS, MBOX, EML, CSV, and many other formats as required. Moreover, its self-explanatory interface works across all major OS, converting emails without duplicates, with or without attachments, and for a particular period. 

Quick Steps to Convert PST File to PDF Without Outlook 

1. Download, install, and start the PST Converter Tool on the OS. Click Next. 
2. Further, choose your PST files or folders and load them. Tap Next.
3. Afterward, preview the content, select the folders, and click Next. 
4. Select PDF from the displayed list of file format saving options. 
5. Lastly, use the filters, pick a destination, and tap Convert to finish. 

Conclusion

Due to the steady nature of the PST files, there is no direct manual method available for the Outlook PST to Adobe PDF conversion. All the other available manual methods involve using MS Outlook at some point. This makes the professional PST to PDF Conversion Tool a stable, practical, and scalable solution to convert PST file to PDF. It provides accuracy, 100% optimum results guarantee, and keeps everything maintained with zero loss. 

Frequently Asked Questions

About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.