Software Pre-Requisite

  • Platinum Class Processor
  • Minimum Memory: 512MB RAM (1GB Recommended)
  • Disk Space: Enough space to store the recovered output
  • Required third-party app password of Office 365 Account
  • High-speed internet connection
  • Use your Office 365 account Password to Sign in on the tool, or if multi-factor authentication is enabled, then Sign in with a third-party app password or turn off multi-factor authentication. Read More.

User Interface

You will find the below-mentioned interface on your Mac when you run the software.

User Interface

Software Working

Download and Install SysInfo Office 365 Backup Tool for Mac

Steps to Backup Gmail Emails into Different File Formats

  • Step 1: Start the Mac Office 365 Backup Tool as an administrator.
    Step 1
  • Step 2: Here, you will find two options: Backup or Restore.
    Step 2
  • Step 3: Click on the Backup and press Next to proceed.
    Step 3
  • Step 4: Please enter your Office 365 Username and Password to Sign In. You can also use the assign impersonation right option for multiple accounts.
    Step 4
  • Step 5: Next, if required, you can view the CSV file of the Office 365 account by clicking on the Sample CSV.
    Step 5
  • Step 6: However, you can also import CSV from the system by clicking on the Open button.
    Step 6
  • Step 7: Now, check the different Mailbox User IDs to export. You can also choose all by pressing on Select All.
    Step 7
  • Step 8: Then select the backup option as Mailbox, In-place Archive or Public folder.
    Step 8
  • Step 9: Here, we select the Backup option and click Next for further process.
    Step 9
  • Step 10: Select the folders from the preview panel you want to save and click Next.
    Step 10
  • Step 11:Now, you must select the file formatfrom the drop-down menu.
    Step 11
  • Step 12: Here, we choose PST as a saving format.
    Step 12
  • Step 13: Remove Duplicate Mail option to exclude similar emails based on To, From, Subject, Bcc, Body.
    Step 13
  • Step 14: You can also choose these options:
    • Mail Filter:- Check this to perform selective email migration between two dates.
    • Task Filter:- Option to separate the tasks between two dates.

    Step 14
  • Step 15: Custom Folder Name to assign the name of the output folder.
    Step 15
  • Step 16: Click on the Path To Save button to select the destination path.
    Step 16
  • Step 17: Now, tap the Convert button to start Office 365 email backup.
    Step 17
  • Step 18: You can also save the report of the backup process.
    Step 18

Migrate Office 365 Mailboxes to Other Email Clients

To migrate Office 365 folders into other email clients like Gmail, Zoho Mail, or others, follow the steps from 1 to 10, and then proceed with the below-mentioned steps:

  • Step 11: Now, choose the Email Client from the Saves/Backup/Migrate As drop-down list. (Selected Email Client is Gmail)
    Step 19
  • Step 12: Sign in with a Gmail email address and third-party app password.
    Step 20
  • Step 13: You can remove similar emails from the selected folders.
    Step 21
  • Step 14: Mail & Task Filter allows you to perform the selective migration of mailbox emails and tasks.
    Step 22
  • Step 15: You can also assign the output folder name.
    Step 23
  • Step 16: Click on the Convert button to start Office 365 to Gmail migration.
    Step 24
  • Step 17: Finally, click on the Download Report button to save the migration report.
    Step 25

Frequently Asked Questions

Yes, you can easily download Office 365 email in PST and other file formats like MSG, MBOX, EML, EMLX, MHT, HTML, CSV, and PDF.

Yes, you can migrate the mailbox to the Gmail profile and export the mailbox to other email clients, such as Outlook, Thunderbird, Yahoo, Zoho Mail, etc.

Yes, you can backup multiple Office 365 mailboxes in one go. You must select the “Assign Impersonation Rights” option when providing Office 365 login credentials and logging in.