Step By Step Guide to Backup or Migrate Office 365 Mailbox emails on Mac

  Installation   Uninstallation
Step-1:
Install and Run Tool

Launch the Office 365 Backup Tool on your Mac and click on the Backup option. Then, click Continue.

step 1
Step-2:
Select Authentication Mode

There are two methods to Sign in: Use Modern Authentication and Modern Authentication (By using user client ID and secret).

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Step-3:
Requirements for Authentication (By using user client ID)

Enter the following details: Application (client) ID, Directory (Tenant) ID, Secret Value, and Microsoft Azure Admin ID. For further support To Create an Azure Active Directory Application.

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Step-4:
Sign In Office 365

We have chosen the Use Modern Authentication option. Enter your Office 365 ID, to access multiple IDs check on the box Assign Impersonation and click Sign In.

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Step-5:
Add O365 User Profiles

Click on Sample CSV to download a sample CSV file where you can enter your desired fields. Additionally, click on Import CSV to add the CSV file from your system to add multiple Office 365 IDs.

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Step-6:
Select M365 Mailbox

Choose the desired Office 365 Mailbox from which you want to export the files and click Next.

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Step-7:
Preview and Select Files

Select the files/folders from the tree-structure format in the preview panel and click Next.

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Step-8:
Select Saving Option

Now, choose the saving option as G Suite from the drop-down menu.

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Step-9:
Login G Suite

Enter the required credentials like Admin Email Address, Service Account ID, and add p12 File. Then click on the Sign In > Next button to proceed further.

Note: Refer to Login to Google Workspace Account to create the following Admin Email Address, Service Account ID, and p12 file.

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Step-10:
Apply Filters

Further, apply the filters from the software wizard:

  • Remove Duplicate: Utilize this filter to remove duplicate emails on the basis of To, From, Subject, and Body.
  • Date Filter: This option can be used to migrate selective emails at a certain time.
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Step-11:
Select Other Filters

Some other notable features that can be implemented are:

  • Save Email Without Attachment: Use this option to exclude attachments while migrating the emails.
  • Free up Server Space: This option increases the server space by deleting the already migrated emails.
  • Custom Folder Name: Utilize this option to give a name to the new folder in your mailbox. Click Next.
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Step-12:
Choose Gmail IDs

Now select the Gmail ID/s to which you want to migrate the Office 365 data. Then click on the Next button to continue.

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Step-13:
PSelect Destination

Penultimately, select the Gmail Mailbox to which you want to migrate the data.

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Step-14:
Migrate Mac Office 365 to G Suite

Finally, click Convert to initiate the migration process of your Office 365 mailbox data for Mac.

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Step-15:
Process Completes

After completing the backup, the Migration has been Completed popup will appear. Click OK to close it and exit.

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Follow steps 1 to 7 as in the Backup Office 365 to G Suite and then, continue with the below-mentioned steps.

Step-8:
Select Saving Format

Choose PDF from the drop-down menu of Save/Backup/Migrate As to transfer your O365 mails.

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Step-9:
Apply Additional Filters

Now, opt for the optional features in the software wizard:

  • Remove Duplicate: This option can be used to remove duplicate items during the migration process based on To, From, Subject, and Body.
  • Date Filter: Utilize this option to migrate selective emails in a certain period.
  • Custom Folder Name: This option allows the user to create a name for the new folder.
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Step-10:
Set Other Filter Options

Some other notable features are:

  • Save mail without attachments: Utilize this feature to exclude attachments while migrating the emails.
  • Free up Server Space: This option automatically deletes the already migrated emails to increase the server space.
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Step-11:
Choose Backup Options

Some backup options that this tool provides are:

  • Save Email Items Only: Utilize this option to save only the emails as PDFs.
  • Save contact as (.vcf) file: This option saves the contacts in .vcf file format.
  • Save calendar as (.ics) file: Use this feature to save the calendars as .ics file format.
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Step-12:
Specify Destination

Define the file destination path and click on Next to initiate the backup process.

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Step-13:
Convert Office 365 to PDF

Check the details once again and click on Convert to initiate the backup process and save your Office 365 data in PDF.

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Step-14:
Process Completes

After the Backup Process is completed a pop-up message will appear: Migration has been completed. Click on OK to close the window.

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