In this write-up let us explore how to generate a third-party app password for Office 365. We will walk you through the steps to create an app password, which is essential for using tools like the Office 365 Backup Tool. App passwords help maintain security while allowing access to your account from non-Microsoft applications. Additionally, you get to know, how to enable/disable Multi-Factor Authentication on your Office 365 account. By following these steps, you'll ensure that your Office 365 account remains secure. Let’s get started!
If you are using SysInfo Office 365 Backup Tool, the updated version of the software allows two other modes for login:
To Generate the Third-Party app password of Office 365, you have to make sure that the multi-factor authentication option is enabled or not. If not, then enable and enforce it.
Follow the below-mentioned steps to Generate a third-party application password for Office 365:
First of all, sign In to an Office 365 account with the required credentials.
In the opening dashboard, click on the Setting Gear icon.
In the Setting drop-down menu, click on the Update Contact Reference option.
Now, click on the Security Info present at the left side of the Office 365 interface
On the Security info wizard, tap on the Add method to move on to further steps.
Add a Method tab on the screen. Here, select the App password option from the drop-down.
After selecting the App password, click on the Add button.
Now, enter the name for which you want to generate the app password. After that, click on the Next button. (You can type any name according to your requirement)
You have successfully generated the app password in Office 365. Click Done.
When you disable the multi-factor authentication, you will find more authentication features and benefits of Office 365. By disabling the multi-factor authentication, users can easily log In using the usual password of Office 365.
To disable multi-factor authentication in Office 365, follow the below-mentioned instructions.
Firstly, open your Office 365 account.
In the opening window, click on the Menu option.
Here, in the menu of the Office 365 application, Select Admin and click on it.
On another wizard, tap on the Show All.
Now, go to the Users tab and expand it.
After expanding, select Active users and click on it.
In Active users, select the Multi-factor Authentication button and tap on it.
Select a user account from the menu for whom you want to disable Multi-factor authentication.
After choosing the user account, click on the Disable button.
Tap Yes on the appeared dialogue box.
Finally, you can find a message: Multi-factor authentication was disabled for the selected accounts. Click Close.
Enable multi-factor authentication is necessary to generate/create app passwords for logging the Office 365 account in any third-party products/software. It also helps users to save the account by cross-verification.
To enable the Multi-Factor Authentication option, perform the below steps:
Sign In to your Office 365 account.
Now, click on the App launcher and select the Admin Icon.
Here, you will find the Show All option, click on it.
From the list, select Users.
In the drop-down, opt with the Active user’s option.
Now, select Multi-Factor authentication and tap on it.
Here, opt with the account for which you want to enable the Multi-factor authentication, and click on the Enable button.
On the popup page, click on the enable multi-factor auth.
The Multi-factor auth is now enabled for the selected accounts. Click on the Close option.
Select the enabled user account and tap on the Enforce option.
Here, click on the enforce multi-factor auth button.
Finally, you can find a message: Multi-factor authentication is now enforced for the selected accounts. Press Close.
Note :- Suddenly, if you are unable to Sign In with your Microsoft Office 365 email address and third-party app password, then there may be a chance that your Security Defaults Option is enabled. Thus, you have to Turn-Off the Enable Security Defaults Option to login into the software.
First, Sign In to an Office 365 account with the required credentials.
In the opening dashboard, click on the Menu icon.
Here, select the Admin icon and click on it.
The app shows you Microsoft 365 admin center wizard on your screen.
Click on the Show All option from the left panel.
Now, scroll the list and go to Admin Centers>>Azure Active Directory.
Here, you will find the Azure Active Directory admin center window.
Choose Azure Active Directory and click on it.
Now, click on the Properties option from the drop-down of the Manage list.
Under the Properties page, scroll the window again and click on the manage Security Defaults.
A tab pop-ups on your screen named Enable Security defaults.
Click on the No button if it is enabled.
Here, it will show you four options:
Check all the four options and click on the Save button.
Now, again go to Microsoft 365 admin center page.
Here, go to the Users tab and expand it.
After expanding, select Active users and click on it.
On the Active users page, check your Microsoft Office 365 admin account Id and click on it.
A tab pop-ups on your screen, go to the Mail section.
Click on the Manage email apps under Email apps.
Now, you will find the Manage email apps page.
Here, you have to make sure that Authenticated SMTP is checked.
If not, then check the Authenticated SMTP option and click on the Save Changes button.
Signing in to Office 365-related apps and services for backup can be risky. Especially if you have to provide your real Office 365 login password. Therefore, App passwords come in. it connects Office 365 accounts without requiring a real password. Hope, this write-up will help you in generating Office 365 app passwords and support seamless backup.
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