How to Export Exchange Mailbox to Gmail Account?

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Microsoft Exchange Server is a collaborative enterprise mail server, developed by Microsoft Corporation. Exchange Server provides you various services to the users such as email, contacts, tasks, calendars, data storage, etc. Microsoft Exchange Server makes use of a proprietary protocol named MAPI as well as it also supports POP3, IMAP, SMTP protocols to set up the email accounts. But still due to the changing trends in technology and business environment users need to export Exchange mailboxes to Gmail accounts.

Gmail is a cloud-based email service, launched by Google to send and receive email messages along with contacts, calendars, etc. Gmail serves its users with free 15 GB to save crucial data. Due to the several benefits of Gmail, users are migrating Exchange mailboxes to Office 365 or Gmail Account. So here in this blog, we will discuss the methods on how to export Exchange mailboxes to Gmail.

Let’s proceed with understanding the reasons due to which several users need to transfer the Exchange Mailbox to Gmail Account.

Reasons to Transfer Exchange Email to Gmail:

  • MS Exchange Server is developed in a way so that only business corporations can use this easily but not suitable for individuals other than the business individuals.
  • The MS Exchange Server needs technical knowledge to execute it while Gmail services can be easily used by both technical as well as non-technical users due to its easy to use GUI.
  • MS Exchange Server needs a high level of maintenance charges as it is a large scale email server while Gmail services are mostly free.

Here we discussed the reasons to export Exchange Mailbox Now Let’s continue with the solutions.

How to Manually Export Exchange Mailbox to Gmail?

Follow the below-discussed, steps carefully to import Exchange mailbox to Gmail :

  • First of all sign in to your Gmail account with the credential. Then go to Setting by pressing on the gear button.
  • Now press on Forwarding and POP/IMAP, and then choose the option Enable IMAP and then save the changes.
  • After that view the MS Outlook and press on File >> Info and then Account Settings. export-exchnage-mailbox-to-gmail
  • Now press on the New tab.
  • export-exchnage-mailbox-to-gmail
  • Make a tick on the option Manually Configure Server Setting or additional server type.
  • export-exchnage-mailbox-to-gmail
  • Then Press on Next, and in the next window, choose Internet Email and then hit on Next
  • Here put the required credentials.
  • export-exchnage-mailbox-to-gmail
  • Now, press on More Setting Tab and select the tab Outgoing Server, and then tick on My Outlook Server (SMTP) required authentication
  • .export-exchnage-mailbox-to-gmail
  • After that choose the Advance tab and provide the required pieces of information.
  • Here, Press on Next >> Next >> Finish.
  • Now create a new folder by doing right-click on the Inbox in Outlook And Move the emails into the new folder that you need to export in the Exchange.
  • After mails are transferred into the folder, drag the folder into the Gmail’s email address showing in the Outlook

Finally, this way your Export Exchange mailbox is transferred into Gmail. But if you have a corrupted Exchange server database, it is impossible to use them in a manual method. You must have to repair them first, then the repaired files can be used in the manual method. So, to repair the Exchange Server files(EDB), you can go with EDB Repair Tool.


Here, in this blog, we discussed the method to export Exchange mailboxes to Gmail. The above given manual methods help in moving your exchange database files into Gmail but it fails if you have corrupted EDB files. But don’t panic, we have also explained a trustworthy solution for repairing damaged EDB files. You can use the above software mentioned in this blog. And then directly export the converted EDB files to PDF or Gmail easily and safely. Hope, this guide gives you accurate results that you want.

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