How to Export Exchange Mailbox to Gmail Account?

An Overview

Microsoft Exchange Server is a collaborative enterprise mail server, developed by Microsoft Corporation. Exchange Server provides various services to the users such as email, contacts, tasks, calendars, data storage, etc. Microsoft Exchange Server makes use of a proprietary protocol named MAPI. As well as it also supports POP3, IMAP, and SMTP protocols to set up email accounts.

Gmail is a cloud-based email service, launched by Google to send and receive email messages along with contacts, calendars, etc. Gmail serves its users with free 15 GB to save crucial data. It uses IMAP and POP3 protocols for configuration while connecting with other applications to exchange emails and other data.

Now, let's find out why users want to migrate the Exchange server mailbox to Gmail.

Reasons to Export Exchange Mailbox to Gmail

Some specific causes for the transfer of exchange mailbox data to Gmail are as follows:

• MS Exchange Server is suitable only for business corporations. Whereas, Gmail is used by every individual for personal or professional work.
• Gmail services are used by both technical as well as non-technical users.
• MS Exchange Server needs a high level of maintenance charges as it is a large-scale email server unlike Gmail, whose services are mostly free.
• Also, Gmail has enhanced data security that reduces downtime risks and ensures reliable access to essential communications.

Hence, these are some substantial reasons for Exchange to Gmail migration. Similarly, users can also Migrate Exchange Server to Office 365 for security and extra benefits.

How to Transfer Exchange Email to Gmail?

MS Exchange has the option to export email messages from the Exchange Server to a local system in PST format. This can be done using different applications like Exchange Admin Center, Exchange Management Console, PowerShell, etc. Users have to first export emails from the Exchange server to the system. Later, following the below given manual method they can import them to Gmail. Also, in case their EDB files are facing issues, they can use the professional tool discussed at the end.

How to Manually Export Exchange Mailbox to Gmail?

This method involves using MS Outlook to complete the migration of Exchange emails. Follow the below-discussed, steps carefully to import the Exchange mailbox to Gmail:

1. Sign in to your Gmail account and go to Settings by pressing the gear icon.
2. Now, press Forwarding and POP/IMAP, and then choose Enable IMAP. Further, click the Save Changes button.
3. Afterward, open Outlook and press File >> Info and then, Account Settings.
4. Now, press on the New tab in the Account Settings dialog box.
   
5. Tick the option Manually Configure Server Setting or additional server type.
   
6. Then press Next, and in the next window, choose Internet Email > Next.
7. Here put the required credentials.
   
8. Press More Settings and select the tab Outgoing Server. Then tick on My Outlook Server (SMTP) requires authentication.
   
9. Furthermore, choose the Advance tab and provide the required information.
10. Subsequently, press Next >> Next >> Finish.
11. Now, create a new folder by right-clicking on the Inbox in Outlook. Move the emails into the new folder that you need to export in the Exchange.
12. After mails are transferred into the folder, drag the folder into Gmail’s email address showing in Outlook.

Finally, this way your Export Exchange mailbox is transferred into Gmail. However, this method is time-consuming and lengthy. Also, a single mistake can result in data loss or damage to the Exchange Server EDB files. Thus, it is better to opt for an automated tool.

Expert Solution to Export Exchange Mailbox to Gmail Account

If you have a corrupted Exchange server database, it is impossible to use them in a manual method. You have to repair them first for a secure and smooth conversion. Thus, we have got you covered with our SysInfo EDB to PST Converter. It is an excellent and trustworthy utility to repair and convert your Exchange Server files (EDB). You can convert them to different formats and easily import those files to Gmail in bulk. This software has many advantageous and reliable features such as:

• Provides advanced recovery mode for quick restoration of damaged EDB files.
• Allows to directly convert EDB to PDF, PST, EML, MSG, and various other file formats.
• It has a user-friendly GUI and supports all versions of Windows OS and Microsoft Exchange Support.

Working Procedure of EDB to PST Converter

1. Launch the software as an administrator and add the Exchange EDB File.
2. Choose Mode of Recovery: Standard, Advanced, or Deep, and hit Next.
3. Expand the tree format to preview and choose mailbox items to export.
4. Afterward, hit the Save button at the bottom of the software wizard.
5. Select the file format to save. Say, PST and apply additional filters. Tap Next.
6. Further, locate and specify the path to save all Exchange mailboxes.
7. At last, click Next to finish the migration process.
8. Once it is done, you can import the converted EDB files to your Gmail account easily.

Conclusion

Here, in this blog, we discussed the method to export Exchange mailboxes to Gmail. The above manual methods help in moving your exchange database files into Gmail. But it fails if you have corrupted EDB files. So, we have also explained a trustworthy professional solution for repairing damaged EDB files. Hope, this guide gives you the accurate results that you want.