How to Configure Zoho Mail in Outlook?

What are Zoho Mail and MS Outlook Email Clients?

Zoho Mail keeps track of your day-to-day work with a calendar, tasks, contact notes, and bookmarks. It also provides robust features to collaborate with your team and quickly get things done. Zoho Mail has enhanced collaboration features, but sometimes it won’t perform work as per the exception of users. So the question arises, “How to configure Zoho Mail in Microsoft Outlook?”

On the other side, Outlook mainly works to provide users with a piece of personal information management and transfer platforms. Using Outlook, users get versatile functionality that gives options to configure emails, and manage calendars, contacts, email attachments, and other features. It’s a cloud command center you can access on any device, be it a desktop, web, or Outlook application.

Why Do We Need to Configure Zoho Mail in Outlook?

There can be different reasons for users to migrate Zoho mail to Outlook through configuration. Some of them are stated below:

• To access the emails on a single platform, anytime, anywhere, any device.
• Switch Zoho mail emails to another email client for personal or business purposes.
• Facing access or communication issues in Zoho can be one of the causes too.
• Also, to control email security from attacks, viruses, or threats.
• Moreover, Outlook provides numerous control preferences to manage emails and accounts

How to Sync Zoho Mail Account in Microsoft Outlook?

We found various causes for the configuration of two accounts. It is beneficial in either way to have a backup account for your emails. Thus, here we check out both the manual and professional solutions to configure Outlook and Zoho Mail accounts.

Configure Zoho Mail in Outlook Manually

This manual method uses the POP/IMAP protocols to sync the two email accounts together. Follow the steps given below:

1. Launch the Zoho Mail into the Windows system and sign in with your credentials.
2. Now, click on the Settings gear icon and hit Mail Accounts.
3. Afterward, Enable POP and Enable IMAP access by tapping on the checkbox.
4. Now, launch the Microsoft Outlook application on your Windows system.
5. Thereafter, click the File button and select Add account.
6. In the opening wizard, click Manual setup or additional server types at the bottom and hit Next.
   
7. Then, on the Choose Service page, select POP or IMAP and press Next.
8. On the opening page of Add Account, enter the following details:
   
   • User Information
     
     • Your Name: Enter the name you want to display (Mainly used in the emails you send from Outlook.)
     • Email address: Enter the Zoho Mail account email address (user@domain.com for email account of your organization or username@zoho.com, in case you have a personal ID)
   • Server Information
     
     • Select the IMAP from the Account type list.
     • Incoming server: imappro.zoho.in for the organization accounts and imap.zoho.in for the personal accounts.
     • Outgoing Server: smtp.zoho.in.
   • Login Information
     
     • Username: Email address of the Zoho Mail account
     • Password: Enter Zoho Mail account Password (Use app-particular Password if Two-Factor authentication is enabled on your Zoho ID.)
9. Further, check the Remember Password feature and click More Settings.
   
10. Now, select the Outgoing Server tab.
11. In this wizard, check the My outgoing server (SMTP) requires an authentication option. In addition, ensure that you check the Use same settings as my incoming server.
    
12. Then select the Advanced tab:
    • Incoming Server (IMAP/POP3): Enter 993/995 in this field.
    • Checkbox This server requires an encrypted connection (SSL).
    • Outgoing Server (SMTP): Enter 465 in this field.
    • Now, in the Outgoing server select the SSL from the drop-down list.
13. After entering all this essential information, click the Ok button.
    
14. Now, you will switch to the Add New Email Account section.
15. Here, click Test Account Settings to check the configuration info.
16. Here, after completion of tests, MS Outlook shows you a pop tab given below:
17. At last, click Close to complete the setup of Zoho Mail in your Outlook account.
    

Limitation of Above Solution

• Time-consuming and lengthy process to configure Zoho mail into Outlook.
• Difficult for non-technical users to perform the steps.
• Chances of errors and Zoho Mail data loss are high.

Configure Zoho Mail in Outlook Using Automated Software

SysInfo Zoho Email Backup Tool allows users to configure Zoho Mail data directly into Outlook. Using this tool, users have to just save the data in the PST format and import it on MS Outlook. Moreover, the software is also capable of backing up Zoho mail in multiple file formats like PDF, CSV, EML, etc. Also, can import Zoho emails to different email clients like Gmail, Office 365, Thunderbird, HostGator, and others. It has no file size limitations and keeps data intact during conversion. Furthermore, it has some beneficial features such as:

• It allows users to delete duplicate emails, set a backup schedule, skip previously migrated items, and many other features.
• Allows to download, save, and backup Zoho mails to external Hard Drive.
• Additionally, it has no restrictions for bulk transfer. You can migrate single and multiple emails at once.

Steps to Transfer Zoho Mails in Outlook

1. Launch the tool and select Single/Batch mode for your Zoho accounts.
2. Now, click Zoho, enter your credentials, and Login to your mail account.
3. Expand the tree structure to preview and select folders to convert. Hit Next.
4. Further, choose PST from the drop-down menu to save emails in Outlook.
5. Select the filters to apply and click the Path to Save button to specify the destination.
6. At last, hit the Convert button to complete the Zoho mail to PST conversion.

Subsequently, once it is complete, move those PST files to MS Outlook.

Conclusion

Firstly, we learned about Zoho Mail and Outlook and the needs that assist in configuring Zoho Mail to Outlook. Then, the methods (manual and professional tools) to configure Zoho Mail in Outlook. The manual procedure had some limitations and therefore, it is suggested to opt for an expert solution. It is secure, quick, and reliable. You can convert or migrate Zoho emails without hassle.