Software Pre-Requisite

  • Platinum Class Processor
  • Minimum Memory: 512MB RAM (1GB Recommended)
  • Disk Space: Enough space to store the recovered output
  • High-speed internet connection
  • Use the third-party app password of Zoho Mail to Sign in to the tool. Read:- Guide to Create third-party app password

User Interface

The below-mentioned interface will appear on your computer when you open Sysinfo Zoho Backup Tool.

User Interface


About   About: Click on this Button to know more about this software.

Help   Help: Tap on this to get help related to this software.

Buy   Buy: It will enable you to purchase the tool.

Sign In   Sign In: Click on this to Sign In to your Zoho Mail account in the software.

Next   Next: Click on this to move on to further steps.

Previous  Previous: Enables you to go back to previous steps.

Path To Save  Path To Save: Press this to assign the saving location of a resultant folder.

Convert   Convert Click on this to start the backup or migration process.

Download Report   Download Report: It allows users to save the report of the conversion.

Convert Again   Convert Again: It permits users to initiate the conversion again.

Software Working

Download and Install the SysInfo Zoho Backup Software

Steps to Backup Zoho Emails into Different File Formats

  • Step 1: Start the Zoho Backup Tool as administrator on your local system.
    Step 1
  • Step 2: Here, enter the Zoho email address and third-party app password. Click on the Sign In button.
    Step 2
  • Step 3: Another wizard gets loaded with the Zoho Mail account folders.
    Step 3
  • Step 4: Check the folders from the tree structure you want to backup or migrate and click the Next button.
    Step 4
  • Step 5: Now, select the file format from the drop-down menu of Saves/Backup/Migrate As.
    Step 5
  • Step 6: Here, I choose the PST file format.
    Step 6
  • Step 7: Check these features as per requirement:
    • Remove Duplicate Mail:- Check this to delete similar emails from the selected folders.
    • Maintain Folder Hierarchy:- Opt with this to maintain the folder structure as same as previous.
    • Free up Server Space:- To free up storage from the logged Zoho account.
    Step 7
  • Step 8: Skip Previously Migrated Items:- Click on this option to leave the previously backup emails from the selected folder.
    Note:- This option only applies when you perform the migration using Sysinfo Zoho Backup Software.
    Step 8
  • Step 9: If necessary, you can also go for these options:
    • Migrate or Backup emails Without Attachment:- Opt for this to backup only the Zoho emails without attachments.
    • Split Resultant PST:- Option allows users to break the resultant PST into multiple small PSTs.
    • Set Backup Schedule:- Check this feature to Set the backup of Zoho Mail emails based on a day/month/week.
    Step 9
  • Step 10: Opt with this Mail Filter to separate the Zoho mailbox emails into an individual date range.
    Step 10
  • Step 11: Custom Folder Name option to assign the folder name in which the backup files will get stored.
    Step 11
  • Step 12: Click on these buttons:
    • Path To Save:- Press on this to select the destination location for the new backup folder.
    • Convert:- Tap this to begin the backup of Zoho Mail emails into PST file format.
    Step 12
  • Step 13: Finally, download the resultant report of the backup by pressing on the Download Report. In addition, you can also start the downloading of Zoho emails once more using the Covert Again button.
    Step 13

Steps to Migrate Zoho Emails Into Other Email Clients

Follow the above steps from 1 to 4 carefully and then go along with the below method steps to migrate Zoho Mail emails into different email clients:

  • Step 5: Select the email client from the drop-down list of Saves/Backup/Migrate As Option. (Selected Email Client is Gmail)
    Step 14
  • Step 6: Here, you have to type the Gmail Id and third-party app password and click on the Sign In.
    Step 15
  • Step 7: If necessary, opt for these options:
    • Remove Duplicate Mail:- It is used to remove identical emails from the chosen folders.
    • Maintain Folder Hierarchy:- Tap on this to maintain the hierarchy of the migrated folders.
    • Free up Server Space:- Check this option to free up space from the Zoho Mail server.
    Step 16
  • Step 8: If required, go for these features:
    • Skip Previously Migrated Items:- Tick this skip the previously migrated emails using the Sysinfo Zoho Backup Software.
    • Migrate or Backup emails Without Attachments Files:- Check this to eliminate the attachments from the emails.
    • Set Backup Schedule:- Tick the option for migration scheduling such as Once, Every Day, Every Week, etc.
    Step 17
  • Step 9: Mail Filter to filter the migrated emails into a specific date range.
    Step 18
  • Step 10:Check this option to define the name of the resultant folder.
    Step 19
  • Step 11: Click the Convert button to start the migration of Zoho Mail emails into Gmail.
    Step 20
  • Step 12: Finally, download the conversion report of Zoho emails by tapping the Download Report button.
    Step 21

Frequently Asked Questions

No, Zoho Mail doesn’t need to be installed on the PC While you perform the backup or migration processes of Zoho emails using this software.

Yes, Sysinfo Zoho Email Backup Software provides an option of Download Report.

Using the Free up Server Space feature of Sysinfo Zoho Backup Software, you can free up the storage from the Zoho Mail server.