Step By Step Guide to Convert Email Files to Different File Formats and Email Client

SysInfoTool fav icon Email Converter

  

Software Pre-Requisite

  • Platinum Class Processor
  • Minimum Memory: 8 GB RAM (16 GB Recommended)
  • Disk Space: Enough space to store the recovered output
  • High-speed internet connection

User Interface

After launching the Sysinfo Email Converter Tool on the System, you can see the interface of the tool, as shown in the image below:

User Interface

Software Working

Steps to Convert Email Files to PST Format

  • Step 1: Launch the SysInfo software as an administrator and choose PST as we consider the source as PST File.
    Step-1
  • Step 2: Automatically the panel with the steps to follow in converting the Email files. Click on Continue, to begin the process.
    Step-2
  • Step 3: Click on either Select File or Select Folder option to select and add the Email files you want to convert.
    Step-3
  • Step 4: Browse for the files from your system and click on Open to add the selected files.
    Step-4
  • Step 5: Then, click on the Next button to continue.
    Step-5
  • Step 6: A prompt will appear to confirm the successful file import. Click on OK to proceed.
    Step-6
  • Step 7: Select the File or Folder you have added from the tree structure to preview the Message or Attachment. Further, click on Next to continue.
    Step-7
  • Step 8: Select File Format and then PST from the drop-down list of file formats.
    Step-8
  • Step 9: If you want to remove the identical files check on the option Remove Duplicate Mail on basis of To, From, Subject, Bcc & Body. Also, if you want the converter to retain the original folder hierarchy, then check on the Maintain Folder Hierarchy option.
    Step-9
  • Step 10: You can choose the Migrate or Backup Emails Without Attachment Files option if you want to exclude attachments. To split the PST file, check on Split Resultant PST and enter the values.
    Step-10
  • Step 11: Use other additional features:
    • Use the Date Filter to filter the files between the specific dates by entering the Start Date and End Date.
    • Use the Custom Folder Name option to specify the name of the resultant folder. If this feature is not used then the file will retain its original name.
    Step-11
  • Step 12: Click on the Path To Save folder to save the destination folder at the desired location. If you want to save the folder at the same location then put a check on Save in Same (Source and Destination Folder are same).
    Step-12
  • Step 13: Click on the Convert button to convert the selected email files to PST Format.
    Step-13
  • Step 14: A prompt to notify that the conversion is completed will appear on the screen. Click on OK.
    Step-14
  • Step 15: You can click on the Download Report option to view the report.
    Step-15

Steps to Migrate Email Files to Office 365

Follow steps 1 to 7 as mentioned above and then follow the steps given below to migrate the Email files to Office 365.

  • Step 16: Click on the Email Clients radio button and then choose Office 365 from the drop-down list of email clients.
    Step-16
  • Step 17: Enter the credentials of your Office 365 account. You can choose to migrate through Client Secret ID or Modern Authentication. If choosing modern authentication, once authentication is successful, return to the tool.
    Step-17
  • Step 18: Click on Remove Duplicate Mail on basis of To, From, Subject, Bcc & Body to remove the duplicate emails from the chosen file. Also, choose Maintain Folder Hierarchy to retain the hierarchy of the folder.
    Step-18
  • Step 19: Check on Migrate or Backup Emails Without Attachment Files if you want the resultant files without attachments. Also, select the destination of the folder from Mailbox, Public Folder, or Archive.
    Step-19
  • Step 20: Use the Date Filter to filter the dates between the Start Date and End Date. Also, use the Custom Folder Name to name the resultant folder as per your choice.
    Step-20
  • Step 21: Click on the Convert button to start the conversion process.
    Step-21
  • Step 22: After the completion process is over, a prompt will appear to notify the completion. Click OK.
    Step-22
  • Step 23: If required, download the report by clicking on Download Report to check the details.
    Step-23
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