Software Pre-Requisite

  • Platinum Class Processor
  • Minimum Memory: 512MB RAM (1GB Recommended)
  • Disk Space: Enough space to store the recovered output
  • High-speed internet connection

User Interface

The below-mentioned interface will appear on the system when you launch Sysinfo IMAP Backup Tool.

User Interface


About   About: Click on this button to learn more about this software.

Help   Help: Tap on this to get help related to this software.

Buy   Buy: Opt with this to purchase the software.

Sign In   Sign In: It allows you to Sign In to your IMAP account in the software.

Next   Next: Click on this to move on to further steps.

Previous  Previous: Enables you to go back to previous steps.

Path To Save  Path To Save: Press this to assign the saving location of a resultant folder.

Convert   Convert Click on this to start the IMAP server backup.

Download Report   Download Report: It allows users to save the report of the migration.

Convert Again   Convert Again: It permits users to initiate the conversion again.

Software Working

Download and Install the SysInfo IMAP Backup Tool

Steps to Backup IMAP Emails into Different File Formats

  • Step 1: Start the SysInfo IMAP Email Backup Software as an administrator on your computer.
    Step 1
  • Step 2: Now, enter your IMAP Id, password, and IMAP Host Id on the software and click Sign In
    Step 2
  • Step 3: You can preview the folders on the Login IMAP account in the new tab.
    Step 3
  • Step 4: Check the folders from the tree structure you want to backup or migrate and click Next.
    Step 4
  • Step 5: Now, select the file format from the drop-down menu of the Saves/Backup/Migrate As option. (Selected File Format is PDF).
    Step 5
  • Step 6: Remove Duplicate Mail allows you to exclude similar emails from the selected IMAP folders.
    Step 6
  • Step 7: Opt for these two options to manage resultant PDFs:
    • Save Attachment Separately:- It allows you to download the attachments separately into a specific folder.
    • Convert Attachments to PDF format:- It will enable you to convert all the attachments into PDF format.
    Step 7
  • Step 8: Skip Previously Migrated Item allows you toleave the earlier migrated items. (This option is only applicable when you have earlier taken backup from the Sysinfo IMAP Backup Software)
    Step 8
  • Step 9: Migrate or Backup Emails Without Attachments files option to backup only the emails without attachments.
    Note:- If you select this option, then Save PDF Attachments Separately is automatically disabled.
    Step 9
  • Step 10: Check this feature to set the backup of IMAP emails as per the selected schedule.
    Step 10
  • Step 11: Mail Filter option to separate the IMAP emails into particular date ranges.
    Step 11
  • Step 12: Tick these options:
    • Custom Folder Name:- Enable this to assign the folder name for the backup files.
    • Naming Convention:- After opting for this, you can select the saving format for the output folder.
    Step 12
  • Step 13: Click on these buttons:
    • Path To Save:- Click on this to choose the destination path for the new backup PDF file format.
    • Convert:- Press Convert to start the backup of IMAP mailbox emails into PDF format.
    Step 13
  • Step 14: Saves the final conversion report of the backup process by clicking on the Download Report. Additionally, you can start the backup once more using the Convert Again button.
    Step 14

Steps to Backup IMAP Emails into PST format

Follow the above steps from 1 to 4 carefully and then go along with the below steps to save IMAP emails into Outlook PST:

  • Step 5: Now, select the saving format as PST from the drop-down list.
    Step 15
  • Step 6: Remove Duplicate Mail enables you to exclude repetitive emails.
    Step 16
  • Step 7: You can even skip the previously migrated emails of IMAP folders.
    Step 17
  • Step 8: Exclude the attachment files of the IMAP emails if required.
    Step 18
  • Step 9: Also, the option to split the resultant PST file based on size.
    Step 19
  • Step 10: Make sure you can also set a scheduled backup of IMAP emails.
    Step 20
  • Step 11: Mail Filter allows you to separate emails between two date ranges.
    Step 21
  • Step 12: Custom Folder Name:- Enable this to assign the name of the resultant folder.
    Step 22
  • Step 13: Click on the Convert button to save IMAP emails into PST format.
    Step 23
  • Step 14: Finally, you can also save the report of the conversion process.
    Step 24

Steps to Migrate IMAP emails into Other Email Clients

Follow the above steps from 1 to 4 carefully and then go along with the below steps to migrate IMAP emails to other email clients:

  • Step 5: Now, choose the email client from the drop-down list. (Selected Email Client is Office 365).
    Step 25
  • Step 6: Enter your Office 365 Id and third-party app password to login into the software and click Sign In.
    Step 26
  • Step 7: Remove Duplicate Mail offers the option to delete similar emails from the IMAP folders.
    Step 27
  • Step 8: Skip Previously Migrated Items: Check this feature to exclude the previous migrated items using the Sysinfo IMAP Backup Software.
    Step 28
  • Step 9: Migrate or Backup emails Without Attachments files allows you to exclude the attachments from the emails.
    Step 29
  • Step 10: Tap this option to Set the backup schedule as per your need: Once, Daily, On Every Week/Month, etc.
    Step 30
  • Step 11: Opt for this option if you want to filter the IMAP emails on a particular date range.
    Step 31
  • Step 12: Opr for these features:
    • Custom Folder Name:- Check this to download the resultant folder with a specific name.
    • Convert:- Now, click on the Convert button to start the migration of IMAP mailbox emails to Office 365.
    Step 32
  • Step 13: Finally, download the migration report by clicking on the Download Report button.
    Step 33

Frequently Asked Questions

You can generate a single or multiple CSV files utilizing the IMAP Backup tool as the tool converts IMAP emails in CSV format quickly.

No, the utility does not permit users to preview the restored IMAP content before saving. However, one can filter the IMAP mails using a date range filter, selective port emails to the desired file format, etc.

You can migrate 50 emails free of cost using the demo version of the software. To exceed the email transferring limit, you need to subscribe to the licensed version.