Step-By-Step Guide to Backup Or Migrate Gmail Mailbox Emails

Steps to Backup Gmail emails Into Different File Format

• Step 1: Start the Gmail Backup Software as an administrator on your system.
  
• Step 2: Enter the login credentials in the login window and click Sign In With Google Button.
  
• Step 3: The software shows multiple Google Apps icons like Gmail, Calendar, Contact, Photos, Drive. Go for the required one. Here, we first know the working steps of How to backup Gmail emails(Gmail).
  
• Step 4: A tree structure loaded on the software wizard shows your Gmail account's folders, files, and subfolders.
  
• Step 5: Check the box of Gmail account's folders, files, and subfolders you want to backup or migrate and click Next
  
• Step 6: Select the saving format from the Saves/Backup/Migrate As options drop-down list. (Selected file format is PDF)
  
• Step 7: Enable these options if required:
  
  • Remove Duplicate Mail:- Check this option to exclude similar emails.
  • Maintain Folder Hierarchy:- Allows you to preserve the folder hierarchy during migration.
  • Save Attachments Separately:- It allows you to download all the attachments separately in a specific folder.
  
• Step 8: You can also go for these options:
  
  • Convert Attachments to PDF Format:- Mark this option to convert all the attachments into PDF format.
  • Delete After Download:- Mark this to free up the server space after performing the backup process.
  • Skip Previously Migrated Items:- Opt for this to exclude the earlier downloaded emails. Note:- Use this option when you previously saved emails using the SysInfo Gmail Backup Tool.
  
• Step 9:Choose these features:
  
  • Check Migrate or Backup Emails without attachments files to backup only the emails from the folder.
    Note:- If you check this option, then the Save Attachments Separately checkbox is automatically disabled.
  • Set Backup Schedule: Check this option to Set a day/time for the backup of Gmail emails.
  
• Step 10: You can separate the emails between two date ranges using the Mail Filter.
  
• Step 11: Custom Folder Name:- To assign the folder name for the backup files.
  
• Step 12: Check the Naming Convention option to select a specific format for the new folder.
  
• Step 13: Click on these buttons:
  
  • Path To Save: Click this feature to choose the destination path for the new backup folders.
  • Convert: Press the Convert button to start the backup of Gmail emails into PDF format.
  
• Step 14: Download the final conversion report using the Download Report option. Moreover, You can also start the backup again by clicking on the Convert Again button.
  

Steps to Migrate Gmail emails Into Other Email Clients

Follow the steps from 1 to 5 and then go along with the below steps to migrate Gmail emails into other email clients.

• Step 6: Now, select the Email Client from the drop-down list. (Chosen Email Client is Office 365)
  
• Step 7: Enter Office 365 email address and password. Click Sign In.
  
• Step 8: Check this feature, if necessary:
  
  • Remove Duplicate Mail: Select this option to delete duplicate emails from the selected folders.
  • Maintain Folder Hierarchy: Opt with this option to maintain the folder structure of migrated emails.
  
• Step 9: You can also check these options:
  
  • Free up Server Space: Check this option to free the space from the Gmail server.
  • Skip Previously Migrated Items: Tick this feature to skip the previous migrated emails. (This feature is only applicable when you previously backup with this Gmail Backup Tool.)
  
• Step 10:Enables these two:
  
  • Migrate or Backup Emails Without Attachments file: Migrate Gmail emails to Office 365 account without any attachments files.
  • Set Backup Schedule: Go for this option to Set a migration of Gmail emails as per the selected schedule.
  
• Step 11: Mail Filter option to separate Gmail emails in a particular data range.
  
• Step 12: Finally, opt for these features:
  
  • Custom Folder Name:- Check this to assign the resultant folder name.
  • Convert:- Click on this button to start Gmail emails into Office 365 Migration.
  

Know the Working Steps to Download Google Calendar

• Step 1: Start the Gmail Backup Software on your computer.
  
• Step 2: Enter the Gmail email address and third-party app password. Click Sign In.
  
• Step 3: On the following wizard, go for the Calendar option.
  
• Step 4: You will find a pop-up on the software wizard displaying the message: Redirect to Browser, click Ok.
  
• Step 5: Choose a Gmail account on your browser, via which you will continue the process.
  
• Step 6: You will find multiple options relatable to allowing access,i.e., Gmail, Drive, Contact, Calendar, Photos.
  
• Step 7: Take a quick review and enables all. Click on the Continue button. (Authentication Successful).
  
• Step 8: Open the Software wizard, and you will find the loading process of Google contacts started on your screen. Click Next.
  
• Step 9: Click on the Path To Save button and select the saving location for the resultant folder.
  
• Step 10:Finally, press the Start Download button to save the Google Contacts locally.
  

Know the Working Steps to Download Google Contact

• Step 1: Start the Gmail Backup Software on your computer.
  
• Step 2: Enter the Gmail email address and third-party app password. Click Sign In.
  
• Step 3: On the following wizard, go for the Contact option.
  
• Step 4: Here, you will find the loading process of Google Contact started on your screen. Click Next.
• Step 5: Select the destination path for the resultant folder and click Open.
• Step 6: Finally, press the Start Download button to save the Google Contacts locally.

Know the Working Steps to Download Google Photos

• Step 1: Start the Sysinfo Gmail Backup Tool on your computer.
  
• Step 2: Enter the Gmail email address and third-party app password. Click Sign In.
  
• Step 3: On the following wizard, go for the Photos option.
  
• Step 4: Here, you will find the loading process of Google Photos started on your screen. Click Next.
  
• Step 5: Select the destination path for the resultant folder and click Open.
  
• Step 6: Finally, press the Start Download button to save the Google photos locally.
  

Know the Working Steps to Download Google Drive Data

• Step 1: Start the Sysinfo Gmail Backup Tool on your computer.
  
• Step 2: Enter the Gmail email address and third-party app password. Click Sign In.
  
• Step 3: On the following wizard, go for the Drive option.
  
• Step 4: Here, you will find the loading process of Google Drive data started on your screen. Click Next.
  
• Step 5: Select the destination path for the resultant folder and click Open.
  
• Step 6: Finally, press the Start Download button to save the Google Drive locally.