How to Save Lotus Notes Emails to a Hard Drive With Attachments?

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Saving the Emails into local drives is an essential perspective that ensures the security of our data completely. The same will be for the database email client like HCL Notes. It is a collaborative client-server software platform formerly sold by IBM, now by HCL Technologies. It stores user's data in an NSF file(.nsf) and permits users to save their emails along with attachments, calendars, contacts, forums, data files, microblogging, instant messaging, blogs, directories, etc.

These days, many users are looking for a complete solution to save Lotus Notes Emails to Hard Drive. Thus, to solve the backup query of users. Here, we will discuss the different ways to archive Lotus Notes emails to external hard drives. Additionally, there are many reasons behind the save email from lotus notes to hard drives.

Why Backup IBM Notes Emails into Local Drive?

Here, we will discuss some reasons that require saving Lotus Notes database emails to the hard drive.

  • Sometimes, users need to shift their emails of HCL Notes to other email clients, and for this, they have to copy Notes emails on a hard drive.
  • Users want to backup Lotus Notes items into an external hard drive to access the data in offline mode.
  • If IBM Notes gets unresponsive or inaccessible and you still want to access your crucial data, save it to your hard drive.
  • To protect and secure the Lotus Notes data from unfortunate data loss and unnecessary threats.
  • Since the HCM Notes have limited storage and while using email applications by users, it will exceed their limit. For this reason, also, users want to download HCL Notes emails into pc.

These are some of the common causes of export Lotus Notes emails to a hard drive. Now, move forward to the different manual ways to save Lotus Notes emails to hard drive with attachments.

Best Ways to Backup IBM Notes Emails into Local Drive

These are the multiple ways to perform the downloading process of Lotus Notes database items. The working steps are simple and easy to apply.

Way 1: Archive HCL Notes Emails Into Local Drive

A simple and easy technique to download IBM Notes emails is the archiving option of Notes itself. Follow the steps below and backup data into the .nsf extension.

Step 1: Launch the HCL Notes and select the Actions option on the opening dashboard.

Step 2: From the drop-down, opt with Archive and then Create Criteria.


Step 3: In the Create Archive Criteria wizard, define the name of the archive folder under Specify General Criteria Information.


Step 4: Then check the Enable this criteria option and click on the Selection Criteria button.


Step 5: Here, select the inbox folder from the drop-down and tap Ok.

Step 6: You can change the default saving path of the archive folder to download them into a local drive under the What Should Happen to the Selected Documents section?

Step 7: Opt with one option from the How Do You Want to Clean up Documents in this Application.

Step 8: After that, go to the schedule tab and assign the days and times for archiving.

Step 9: Click the Ok button to complete the Create Archive Criteria process.


Step 10: Finally, to initiate the archiving process of emails, select the Actions tab and then go through with Archive>> Archive Now.


Step 11: A message appears on the screen: Do you wish to archive now. Click Ok.

Way 2: Export Lotus Notes into EML/HTML/PDF Format

After performing this method, you will be able to download Lotus Notes emails into PDF, EML, HTML, or TXT file format swiftly.

Step 1: Open the HCL Notes apps and move all the emails for a backup into a specific folder.

Step 2: Drag and Drop folders emails from the application into the local folder. The emails will be saved into an EML file( .eml file extension).

Step 3: Launch the Outlook and drag & drop the EML file into it to save them into an HTML file.

Step 4: Select the folder and click on the File tab. Choose the Save As an option and then go for option HTML.

Step 5: Open the HTML files into the MS Word application, go with File>>Save As option and download them into PDF.

Step 6: The Notes emails are saved into multiple formats like EML, HTML, PDF. Import them into a hard drive as per your necessity.

Way 3: Method to Export Lotus Notes Into CSV Format

This method consists of two steps: Firstly, export the Lotus Notes emails into CSV format and then import them into the Outlook application. Moreover, when your Lotus Notes emails are imported into Outlook, you can save them into an external hard drive.

Part 1: Export HCL Notes Into CSV

Step 1: Start the HCL Notes and tap on the Mails section.

Step 2: Then select the File option and click on the export.


Step 3: In the Export Wizard, implement the following steps:

Step 4: Select the Saving location for a CSV.

Step 5: Pick the Comma Separated File from the drop-down of Save as Type.

Step 6: Assign a name to the resultant file and click on the Export button.


Step 7: A CSV Export dialog box appears on the screen. Opt with the appropriate option and click the OK button.


Step 8: The exported CSV file is downloaded at the chosen location automatically.

Part 2: Import CSV Into Outlook

Step 1: Open Outlook and click on the File option.


Step 2: Go to Open & Export and click Import/Export.

Step 3: In Import and Export wizard, select Import from another program or file, and click Next.


Step 4: On Import a File tab, select the Comma Separated Values and tap Next.


Step 5: Select the Browse button and add the CSV file containing Lotus Notes emails.

Step 6: You can also choose the different built-in options and click the Next button.


Step 7: After that, on the next wizard click Finish.

Step 8: Finally, the HCL Notes database emails will get imported into Outlook.

Way 4: Save Lotus Notes Emails to Hard Drive Via Automated Software

One of the easier and simpler methods to save email from lotus notes to hard drive is to convert an NSF file into DOC/TXT/PDF format using NSF to PST Converter Software. After completing the installation steps you will be able to save Lotus Notes emails into 15+ file formats.

Steps to Backup Lotus Notes Emails Locally

Step 1: Download and Install the SysInfo NSF Converter Tool.

Prerequisites: Installation of HCL Notes is mandatory.

Step 2: Tap on the Select Files or Select Folder button to add the NSF files.

Step 3: Select the folders from the tree and preview the mail and attachments.

Step 4: Opt with DOC/TXT/PDF format from the left side menu.

Step 5: Select the inbuilt features of Mail Date Filter.

Step 6: In addition, you can also choose the Advanced Filtration option.

Step 7: Click on the Select Path button and assign the saving location.

Step 8: Finally, tap on the Convert to initiate the backup of NSF items into the chosen format.

Why do Users Prefer Professional Solution Over Manual?

There are multiple benefits of the expert solution that insists users save Lotus Notes emails to a local drive. Some of them are listed below:

  • Allows users to convert Single and Multiple NSF files at a time.
  • It is competent enough to save attachments of NSF file emails.
  • There are no chances of data loss and the conversion is 100% secure.
  • Backup NSF files Into PST, PDF, OST, TXT, DOC, PNG, and other formats.
  • Equipped with Preview feature to check the mailbox content of the NSF files.
  • Migrate NSF files to Gmail, Office 365, Thunderbird, AOL, IMAP, etc.
  • Offer feature to remove duplicate emails from the chosen folders.
  • Supports all the versions of the Windows operating system like 10, 8.1, 8, 7, etc.


In this technical blog, we discuss the complete solutions of How to Save Lotus Notes Emails to Hard Drive with Attachments? It is upon you what methods you want to select: either manual or automated solution. In addition, we also check out some common reasons behind the backup of Lotus Notes emails into the hard drive.

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