Easy Tricks to Export Lotus Notes Documents to PDF File Manually

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HCL Notes is a safe and prominent email client product managed by the HCL. While users can create their account in Lotus Notes, they will get several advantages and benefits like instant messaging, email, calendars, contacts, management of tasks, blogs, personnel directory, and forums to organizations. Apart from this, your secured information or email record means database files will be stored in NSF files at multiple network locations.

But, when users want to access the document stored in the NSF file, it can't be opened or read without the HCL notes email client. Thus in these situations, it will be difficult for the users to work with NSF file data. To overcome such scenarios, one can export Lotus Notes documents to PDF files.

HCL Notes emails in PDF(portable document format) are always a perfect choice for the user. This conversion provides multiple benefits to the users like:

Why Do We Need to Save Lotus Notes Emails into PDF?

  • To conveniently access the Lotus Notes documents data to offline PDF files.
  • Users can quickly transfer their Lotus notes emails in the form of PDF.
  • When one can store their HCL notes data into a PDF file, they can directly or indirectly avoid the chances of the accidental deletion of the data.
  • To overcome the corruption issues of Lotus Notes NSF files due to different kinds of unwanted errors.
  • By storing data in PDF file format, one can easily access the Lotus Notes mailbox data into other non-lotus email clients.
  • Users did not access their Lotus Notes files on any other platform without changing its format.
  • Some professional users complained that the Lotus Notes is not user-friendly and is not up to the mark.

These are the different needs that influence users to export Lotus Notes documents to PDF Files. Any question arises like: How to Convert Lotus Notes Email to PDF File? Now, check out the step-by-step procedure of the manual solution to download Lotus Notes emails to PDF.

Manual Ways to Export Lotus Notes Documents to PDF File

This manual solution is performed in three steps. Firstly, you have to save the Lotus notes document folder in the EML file. After that, add that EML file into Outlook and download it as the HTML file. Lastly, open the HTML files into the Word application and save them as PDF.

Part 1: Export Lotus Notes Documents to EML File

Step 1: Firstly, open HCL Notes on your system.

Step 2: Now, move all the emails for export into a particular folder.

Step 3: Right-click on the folder and select Save as an option from the drop-down.

Step 4: A Save as wizard opens on the screen. Here perform the following process:

  • Select the saving location for a new .eml file.
  • Assign a name to the new file.
  • Verify extension in the Save as type option.

Step 5: After that, click on the Save button.


Part 2: Import EML Files to Outlook (Check in Details)

Step 1: Launch Outlook on your computer.

Step 2: Navigate to the path where EML files are saved and then select a file.

Step 3: Drag the selected EML files and drop them into the Outlook application.

Step 4: After that, select the folder and click on the File tab.

Step 5: Opt with Save As option and then go for option HTML.

Part 3: Open HTML into Word Application

Step 1: Open your HTML files into the MS Word desktop app.

Step 2: Click on the File option and select Save As.

Step 3: A Save as tab pop-up. Here, enter the name of the new file.

Step 4: From the Save as type, select the PDF option and click the Save button.

Step 5: Finally, the process to export Lotus Notes documents to PDF file is completed.

Alternate Solution to Export Lotus Items into PDF

Using an expert solution like SysInfo NSF to PDF Converter is safe and reliable for converting an HCL Notes database NSF file to a PDF file with 100% data accuracy. The software allows users to export the bulk of Lotus Notes NSF files into PDF format in a single conversion cycle.

The tool is competent enough to convert emails, contacts, calendars, notes, appointments, tasks, journals, and other messaging data from Lotus Notes to a portable document file format.

Steps to Export Lotus Notes Documents to PDF File

Prerequisites: Installation of IBM Lotus Notes is mandatory.

Step 1: Download and Install Lotus Notes to PDF Software.

Step 2: After completing the installation steps, run the tool as an administrator.

Step 3: Click on the Select Files or Select Folder option to add NSF files into the software.


Step 4: Here, you will get a preview of the folders present in the added NSF files.


Step 5: Check the folders from the tree and preview the mail and their attachments.


Step 6: Now, select PDF format from the left side panel.


Step 7: Choose needed feature from Mail Date Filter option:

  • Date Filter: Check this to separate the items into a specific date range.
  • Naming Convention: Opt with the saving format for the new resultant folder.

Step 8: Go through with the Advance Filtration option:

  • Exclude All Folder: Check this to exclude all document folders the added NSF files.
  • Remove Duplicate Mail: Opt with this to remove similar emails.
  • Remove Encryption: Select this option to remove encryption from the new PDF files.
  • HTML Formatting: It allows users to exclude HTML-based files.

Step 9: Tap on the Select Path button to assign the destination path for a new output folder.


Step 10: Finally, click on the Convert button to start the conversion of NSF files into PDF.


Step 11: Wait while the process is on the running stage.


Step 12: At last, you will find a pop-up showing: NSF files Conversion Completed.


By ending my words, I will only say that choosing an appropriate solution is more needed to perform complete and safe document conversion from Lotus Notes to PDF format. Both manual and automated solutions are easy to do. Select one and export Lotus Notes documents to PDF File.

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