How to Save Gmail Emails with Attachments to the Hard Drive?

Gmail Overview

Gmail is an extensively used email service provider all over the world. It stores all the important contacts and important messages containing sensitive information. Users may require this information either for business opportunities, legal reasons, or for any other reasons. Gmail provides with various options to manage emails seamlessly. Moreover, when you have to switch your account to the new mail services or any other account. Then, you may be required to back up the entire Gmail data.

Why Do We Have to Save Gmail to Hard Drive?

The maximum capability of Gmail to hold data is 15 GB. If it crosses that limit, then it leads to the non-functioning of Gmail services. Sometimes it even leads to personal data loss. Due to these issues in Gmail, users prefer to move Gmail data to the hard drive. Moreover, the users often get frustrated due to the destabilization of Gmail resulting in the inaccessibility of the Gmail account. Therefore, users are always advised to save their data to USB Drives, External Hard Drives, etc. It will help users to access their data when it's required.

Methods to Transfer Gmail Data to Hard Drive

There are different solutions available for saving Gmail data on your local drives. But we have shortlisted the two best solutions in this blog. The first is a manual method and the other is a professional tool. Let’s explore their procedure in detail below.

Manual Approach to Save Gmail to Hard Drive

Users can transfer Gmail data into any desired location through Google Takeout Services. Google Takeout can download the selected data and save it in a .zip file. Let's go through the steps to learn how to save Gmail emails with attachments to the Hard Drive.

1. Sign in to your Google Takeout profile.
2. After that, deselect all items and choose Mail from the Select Data to Include options. Then, click Next Step.
   
3. Now, choose the destination, file type, size, and frequency for your data.
4. At last, click the Create Export button to start the downloading process.
   
5. As soon as the downloading starts, users can check the progress of the process.
   
6. Once all the mailbox items get downloaded, extract all the contents from the zip file. Furthermore, you can save Gmail data to an external hard drive or SD card by clicking the Save icon.

Note: You have two alternate manual methods too. These are to save Gmail emails as PDFs. Or first import them to Outlook, and then migrate those PST files to the hard drive. However, these methods are not reliable and are inefficient. Therefore, it is better to not opt for them.

Limitations of Manual Method

• Google Takeout usually gets destabilized while downloading Gmail data.
• It doesn't guarantee a safe download of Gmail data.
• Downloading is extremely time-consuming and prolonged.
• Saves a single Gmail email at once and needs stable internet connectivity.
• A non-technical person might find it challenging to perform these steps.

Trusted Solution to Save Gmail to Hard Drive

If you want to swiftly download multiple emails at once, use an automated tool. One such powerful application is the SysInfo Gmail Backup Software which safely downloads data to your local device and drives. The user can easily export the Gmail data to other email clients such as Thunderbird, Outlook, and Yahoo. This tool can effortlessly save exported files to any desired format such as PDF, HTML, EML, MSG, MBOX, etc. Users can also download their Demo Version for free and save up to 50 emails. Additionally, some more exclusive features this tool has are:

• Compatibility with all the latest and previous versions of Windows system.
• Provides options to remove duplicates, manage attachments, date filter, etc.
• Allows to convert contacts, calendars, notes, tasks, and more as required.

Step-by-Step Guide for Using the Gmail Backup Tool

1. Run the software in your system as an administrator.
2. Select the Gmail (Backup Mails Only) option and Sign In with your email ID and password.
   
3. Further, choose the Gmail folders to save as backup and press Next.
   
4. Afterward, select the desired File Format from the drop-down list.
   
5. Additionally, select the filters to apply and click the Next button.
   
6. Then, click Save Path and choose the destination for the resultant file.
7. At last, hit the Download button to initiate the saving process.
   
8. As soon as the backup process is completed, click OK.
   

Conclusion

To conclude, we have explained the ways to save Gmail to Hard Drive with attachments. You can use them to save your entire Gmail inbox or individual emails. However, it's suggested to opt for a professional tool because it'll allow to easily back up multiple files within seconds. Besides, you can also use it for other tasks without restrictions or size limitations.