How to Move Business Domain Email to Gmail at Once?

Business Domain vs Gmail

Why Business Move Domain Email to Gmail?

The domain of a business is its identity. However, the hosting services of such domains don’t provide as many features as Gmail has. Therefore, the need for migrating business domain emails arises. Some major reasons for this can be described as:

• Gmail provides free storage and is easily accessible across platforms.
• It is more scalable and has many customization and collaboration features
• Gmail provides two-factor authentication and protection from phishing attacks.
• Also, Gmail can handle bulk attachments and users can utilize Workspace too.

2 Proven Methods to Transfer Email Domain to Gmail

Here are the easy ways that will help you to do the migration and transfer emails with attachments. We will go through the step-by-step procedure for the manual method and a professional tool in detail.

Manually Move Domain Email to Gmail Using Gmail IMAP Settings

This is an easy way to add your business domain to Gmail. Follow these steps to access and manage all your domain emails from your Gmail account.

1. Open Gmail > Make a Gmail Login > Click on Gear Icon > See All Settings.
   
2. Then click the Accounts and Import option as shown below.
   
3. Go to the Check mail from other accounts option and click the Add a mail account link.
4. Then a new wizard opens. Enter the Business Domain Email Address that you are willing to move. Click Next to continue.
   
5. Further, choose the Import emails from my other account (POP3) option and click Next.
   
6. Now, Enter the Domain Email account password and click Continue.
7. Then enter the username and password of your business domain email account. (Enter the complete email address as username)
8. Subsequently, verify your POP Server and Port No.
9. Choose the below options if needed:
   
   • Leave a copy of the retrieved message on the server
   • Always use a secure connection (SSL) when retrieving mail,
   • Label incoming messages
10. Afterward, continue by clicking the Add Account button to move the domain email to Gmail.
    
11. Now, you will be asked to send an email to this address. Choose the option and click Next.
12. Provide your name associated with the email address.
13. Next, provide settings through SMTP servers > Verify the SMTP settings > Click Add account.
14. Then, move to your inbox folder of the business domain email account.
15. Open the confirmation code email and copy the received verification code.
16. Finally, paste the received confirmation code where it is asked and click Verify.

Once you verify the business domain email account, you can view all the emails in your Gmail account.

Shortcomings of the Manual Method

• Though free, it is time-consuming and lengthy.
• It is complex and needs technical expertise.
• You will have to follow a lot of steps and implement each one carefully.
• A minor error can disturb your default settings and also cause data loss.

Move Domain Email to Gmail Using the Automated Tool

If you want to overcome all the disadvantages of the manual method. Then you must use the SysInfo IMAP Email Backup Tool. This software can move emails from, any domain to your Gmail account. It has a user-friendly interface and is ideal for beginner users too. This utility is compatible with all Windows OS. Moreover, it provides exceptional features that reduce the time and effort of migration, such as:

• Preserves data integrity and folder hierarchy throughout the backup process.
• Backup emails and other mailbox items to various File Formats and Email Clients.
• Removes duplicates, handles attachments, and offers preview options.
• Migrates single as well as multiple files at once without size limitations.

Quick Steps to Transfer All Email from a Domain to Gmail

1. Install and launch the IMAP Backup Tool as an administrator.
2. Select Single Mode for one account and Batch Mode for multiple accounts.
3. Enter the Username and Password of your Domain. Import CSV for multiple accounts.
4. Then provide the IMAP Host and Port No. and click on the Sign-in Button.
5. Preview and select the Business Domain Emails from the tree format. Hit Next.
6. Choose Gmail as the option to save and authenticate the Gmail Login.
7. Subsequently, apply the additional features of the tool.
8. At last, click the Convert button to complete the migration.

All your emails will be moved to Gmail from your Business Domain account

Conclusion

You have seen that it is quite easy to move domain email to gmail in bulk. If you want to migrate emails for free, then you must use the Gmail IMAP or POP3 setting. However, it has its limitations. But for quick and bulk email migration from domain to Gmail, you can opt for professional software.