How to Export Emails from Outlook.com to USB Drive - Easy Guide

An Overview

Although desktop email applications are immensely popular these days, some users are still using web-based email services. Outlook.com is one of them and is quite popular with email users. It is the upgraded version of Windows Live Hotmail, a discontinued email service of Microsoft.

The existing Hotmail users can log into Outlook.com by using their old email address, i.e. abc@hotmail.com. But now users cannot create new email accounts with that domain. Instead, they can only create an email address of the @outlook.com domain. However, the email accounts with both domains are supported by Outlook.com.

Why Save Emails from Outlook.com?

Sometimes you need to save email messages from Outlook.com on a USB drive or any other media for backup. The other reasons are as follows:

• Save important emails and attachments from being lost due to accidental deletion or any other reason.
• Use the backup file to transfer your mailbox data from one computer to another.
• Also, Outlook doesn’t provide offline access to your emails and other data.
• Moreover, can be used for records in case of legal issues and protects from cybercrime.

Methods to Export Emails from Outlook.com to a USB Drive?

It is a good choice to protect your essential data from any kind of threat or unauthorized access. There are two methods to migrate your emails from Outlook.com. These are the manual method and the professional tool. The detailed step-by-step guide for these methods is discussed below.

Steps to Save Outlook.com Emails on USB Drive Manually

1. Open Microsoft Outlook. Click the File tab > Info > Add Account to add a new email account in Outlook.
   
2. The Add Account dialog box appears. Enter the details of your email account, and click Next to start the configuration process.
   
3. It may take several minutes. Once the configuration is complete, click the Finish button.
   
   You will now see all your Outlook.com emails and mailbox folders in Microsoft Outlook. Close Microsoft Outlook, and insert the USB drive or other storage media into the USB port on the system.
4. Now open Microsoft Outlook again. Click File tab > Open & Export > Import/Export.
   
5. Select Export to a file and click Next to continue the process.
   
6. Further, select Outlook Data File (.pst) and again click Next.
   
7. Subsequently, select the mailbox folder to export from. You can also include the subfolders (if any) by clicking the Include subfolders option.
   
8. Now click the Browse button and select the USB drive as the location to save your PST file backup. You can change the name of the PST file (if necessary). Click OK to confirm it.
9. At last, select the options to manage duplicate items. Finally, click Finish to start the process.
   
10. Within a few minutes, the PST file backup will be created and saved in the USB drive.

You can now safely eject the USB drive from your PC. The above manual solution is very effective but not at all convenient. It will take a lot of time and effort to perform every step manually. In case you have a large number of email messages, it may take several hours. Therefore, look at the automated solution given below.

Hassle-Free Approach to Export Emails from Outlook.com to Hard Drive

The SysInfo Hotmail Backup Tool is one of the most recommended solutions to backup emails to the local computer. It is user-friendly and within a few steps, completes the task. Moreover, you don’t require prior technical expertise to use this tool. Unlike the manual solution, it is quick, reliable, and highly efficient. Below are the key features that you get in this software:

• It exports the emails to different file formats and email clients.
• This tool maintains the integrity of the original mailbox data while export.
• Also, it can take the backup of contacts, calendars, attachments, etc.
• Additionally, you can filter the mailbox data as desired before backup.
• This software is highly compatible with Windows 11, 10, 8, and all earlier versions.

How to Use the Hotmail Backup Tool?

Follow the steps shown below:

1. Launch the tool on your system as an administrator.
2. Select Sign in Hotmail account and sign in with your Outlook.com credentials.
   
3. Preview and select the mailbox files/folder to backup.
   
4. Next, select the desired email file format from the drop-down menu to save.
   
5. Apply filters and click Next. Specify the path to save and hit the Download button.
   

Conclusion

This blog clearly explains how to export emails from Outlook.com to a USB drive or any other storage media. We have discussed two different methods i.e. manual and professional. The manual method is good, but it may take a lot of time and effort. Whereas, a professional solution like the Hotmail Backup tool is an advanced way to backup Outlook.com emails securely.