How to Change Outlook Email Account from IMAP to POP3?

The article focuses on the intriguing ways that users change outlook email accounts from IMAP to POP3. First, let us summarize the process to migrate IMAP emails to POP3 semantically.

Outlook’s Auto Account Setup tries to set up your mail account as an IMAP profile. So when your mailbox is compatible with both IMAP and POP3 servers, then it will be set up as an IMAP Account.

Although you cannot straightforward "migrate" your current IMAP account to a POP3 account, it is still an easy migration process comprising the following steps:

  1. Include your POP3 account.
  2. Migrate all your inbox folders.
  3. Convert and then import your mailbox items.
  4. Eliminate your existing IMAP account.

Moving on to the detailed process to convert IMAP to POP3 for proper navigation.

Methods: How do I Change from IMAP to POP3 in Outlook 2013?

Manual Approach

Step 1: Include your POP3 email account

  • For Outlook version 2007:Go to Tools -> hit Account Settings -> tap the new button.
  • For Outlook versions 2010, 2013, and 2016:Redirect to the File menu -> go to the Info tab -> tap Account Settings -> hit Account Setting -> and press the New button
  • Outlook being part of Office 365:The new setup wizard doesn’t allow you to include the same account more than one time. However, you can use a Mail application.
  1. First, go to the File menu-> tap the Info tab-> hit Account Settings-> press Manage Profiles
  2. Secondly, exit the Outlook application.
  3. Thirdly, in the following dialog box, opt the Email Accounts option.
  4. In the end, under the Email section, hit the New button.

You can try using the "Auto Account Setup" wizard where you require the need to enter your credentials like name, mail id, and relevant security- password. Besides, MS Outlook will try to locate the settings required for your account. If this idea fails or if it locates the IMAP settings. Then, you can simply tap the "Manually configure server settings or additional server types" alternative

While configuring the POP3 account using manual instructions, make sure you have all the required details ready. You can ask your email service provider for the required settings if you don’t have one.

Step 2: Migrate IMAP to POP3

  • To migrate your emails, simply pick the messages or folders that you wish to store in your POP3 mailbox and generate a replica, use the shift command, or try the drag & drop method.
  • If you choose drag & drop emails or folders options by using the right-click, then you’ll get an option to either shift or replicate the chosen items.

Note: You cannot forward or duplicate the Inbox or Sent Items folders since these are crucial folders. To move these inbox items, you may have to choose the specific messages rather than picking the whole folder.

Step 3: Outlook 2016 export rules as text

When you have any message rules setup in your IMAP profile, and you wish to utilize these in your POP3 account as well. Moreover, it is suggested to migrate your rules prior to eliminating your IMAP profile.

  • First, for setup, the rules can be changed on a specific account to remove the account.
  • Secondly, if you import them once and later realize that emails are missing. Then, try to import them again.
  • After importing the message rules, you must reselect the folder for any rule using the "move to folder" option.

Step 4: How to remove account from Outlook App

After all your data has been replicated to the POP3 inbox, you can securely eliminate your IMAP profile with the help of the Account Settings wizard.

  • In Outlook 2013 or 2016, set the PST file of POP3 as a default setting prior to removing the IMAP profile.
  • You can configure this on the "Data Files" section, by tapping your POP3 mailbox store (pst-file) and then hitting the "Set as Default" button.
  • After replacing your default inbox settings from IMAP to POP3, you must reopen the Outlook application.
  • Now, after relaunching the Outlook profile, return to the Account Settings dialog box and eliminate the IMAP account.

Automated Approach:

The above manual approach might sound lengthy and confusing to the nontechnical user. Besides, the technical instructions might not provide the user with detailed navigation. Hence, the user might end up with extreme data loss. To avoid such a scenario, you must try to backup your IMAP emails using IMAP Email Backup Tool. The tool is indeed proficient and claims 100 % secure conversion without data modification.

Summing It Up:

The blog suggests the relevant techniques that are known to resolve the query "how to change outlook email account from IMAP to POP3" effortlessly. Although, a manual approach might sometimes not provide the desired outcome due to messy instruction. On the other hand, the automated approach is specifically designed to meet up the user demands by providing the 100% secure transfer from IMAP to POP3. Choose your method wisely as one wrong decision might end up in permanent data loss.

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