How to Save Email from Office 365 Webmail to Desktop?

How to Save Office 365 Emails to Desktop for Free?

There are various ways to save data from Office 365 locally. We have found two prominent ones which are, saving Office 365 mailbox data to HTML and PDF. Also, we will see how to export emails from Office 365 through professional software.

Download Office 365 Emails in HTML Format

Saving emails in HTML file format is one of the top-notch approaches. You just need to follow the steps which export mailbox items in HTML.

1. First, start the MS Outlook on your system.
2. Open the folder of mailbox items and select an email to save.
3. After that, click on the File tab and choose the Save As option.
4. Click the destination path where you want to save your O365 emails.
5. Then, provide the name of the resultant file and expand the Save as Type.
6. In the end, choose the option HTML from the list and click the Save button

From the above procedure, you will able to save email from office 365 webmail to desktop in HTML. However, this process is not ideal for saving multiple Office 365 emails. To convert multiple emails into HTML files, you need to perform the above method repeatedly. Another significant process is discussed further.

Backup Office 365 Emails to PDF Files

Usually, there is no direct method to save O365 emails as PDF files. First, you need to convert O365 emails into HTML files and then transfer them into PDF files. You just need to understand and follow the steps to clear all your doubts:

1. Go through the above steps for downloading O365 emails in HTML format.
2. Now, open the saved HTML file in Microsoft Word: Select File > Open With > MS Word.
3. Once the HTML file is open in Word, go to File > choose the Save As option.
4. Moving ahead, select PDF as saving format > Save button.

In the end, your Office 365 email file will be saved in PDF format. Furthermore, the above procedures have some limitations. They are very time-consuming. Even there is a high chance of losing crucial data while saving Office 365 emails in other file formats.

Therefore, we will get to the most reliable solution, that is using professional software. It will be beneficial for you to transfer O365 emails on a desktop with the tool discussed below.

How to Save Email From Office 365 Webmail to Desktop Online?

SysInfo Office 365 Backup Tool is reliable software that will help users to export emails from Office 365 Webmail. The tool allows users to backup Office 365 emails into PST, PDF, MBOX, and many other formats. That too, you can save complete mailbox data at once in your desired format. Apart from creating a local copy of the O365 mailbox, the software is proficient in migrating emails to other clients as well.

Undoubtedly, the tool is handy for all kinds of users and you get 24*7 technical support regarding the tool, if required.

Steps for Saving O365 Locally Using the Tool

1. Launch the tool > authenticate the Office 365 login process.
2. Now, choose the user mailbox to backup and select the Mailbox option.
3. Further, choose PDF or any other compatible format to save emails.
4. After that, you can go with the additional features as per your requirements.
5. In the end, define the path on the desktop and click on the Convert button.
6. All your emails from Office 365 Webmail will be saved to your desktop.

Final Words

Hopefully, this technical guide was helpful to save emails from Office 365 webmail to desktop. We have discussed various procedures including a free manual way and a professional tool. All the methods have their significance, depending on your requirements. Go through them thoroughly and choose any one that performs well for you.