How to Export Exchange 2016 Mailbox to PST Quickly?

Possible Reasons to Export Exchange Server Mailboxes to PST

Some of the possible reasons why organizations want to export their mailboxes from Exchange 2016 to Outlook PST are:

• You can apply passwords to PST files and make your Exchange Mailboxes more secure.
• PST files are easily accessible and they can be imported to Outlook easily.
• When the Exchange Server storage exceeds, then you’ll need to export the exchange mailbox to PST.
• PST is suitable for storing Exchange Server mailboxes for regulatory purposes.

Methods to Export Exchange 2016 Mailbox to PST

There are three ways through which you can migrate all the mailboxes and folders from the Exchange Server to PST. The first two methods are free of cost but pose some limitations. On the other hand, is a professional tool for quick and efficient conversion. The methods are discussed in detail below.

Manually Export Mailboxes from Exchange 2016 to Outlook PST through the Exchange Admin Centre

You can make use of the Exchange Admin Centre and export mailboxes from Exchange to PST. Here are some simple steps that you need to apply:

1. Start by signing in to the Exchange Admin Centre
2. Click on the Recipients option and then on the Mailboxes.
3. Then, click on the More (...) link and pick the "Export to a PST File" option.
4. Choose the mailbox you want to export and click Next in the dialogue box.
5. Define the path and then click on the Next Button.
6. Then, choose or deselect the boxes as per your requirements.
7. Additionally, if you want a confirmation email sent to you after the task is completed, please provide that address. Finally, hit Finish.

Your Exchange Mailboxes will be exported to the PST File. If you aren’t comfortable with this method then try the PowerShell command to export Exchange 2016 Mailbox to PST.

Use PowerShell Command to Export Exchange Mailbox Manually

You will have to launch the Exchange Management Shell or Powershell. Then you can run the following command for exporting different folders of Exchange 2016 to PST.

1. Run the Command: New-MailboxExportRequest
2. Enter the below command to Export the User Mailbox to PST
   
3. Export the Archive Mailbox to PST with this command:
   
4. Run the below command to Export Shared Mailbox to PST
   
5. Last, use the following command to Export a Specific Date Range
   

Drawbacks of Manual Methods

Although the manual methods are free of cost and resolve your problem, there are certain drawbacks as stated below:

• It is not easy for a non-technical user to implement manual methods.
• Everyone is not familiar with the commands used in PowerShell.
• The commands might differ in different versions of MS Exchange.
• It might consume a lot of time and a small error can have bad consequences.
• Technical glitches and chances of human error are high.

Export Exchange 2016 Mailbox to PST with an Automated Tool

So, if the above methods aren’t feasible for you then try the SysInfo EDB to PST Converter software. This tool is user-friendly and it will export Exchange Mailbox to PST with attachments and all other folders. It doesn’t require any technical expertise. The software will convert all mailboxes in bulk at once while maintaining data integrity. Furthermore, it has some beneficial features, such as:

• Allows preview of mailbox items like emails, calendars, contacts, tasks, notes, journals, etc.
• Recover data from Exchange backup and convert exchange EDB to PST file without size limitations.
• Provides three different recovery modes and is highly compatible with systems.

Steps to Export Emails from Exchange to Outlook PST

1. Launch the software on your Windows as an administrator.
2. Add the Exchange 2016 EDB File to the software.
3. Select the Recovery Mode: Standard, Advanced, or Deep, and click Next.
4. Preview and select mailbox items that you are willing to export to PST.
5. Afterward, click the Save Button at the bottom.
6. Choose the Save in PST option and select the additional filters. Click Next.
7. Further, browse and specify the destination to save all Exchange mailboxes.
8. At last, click Next to complete the conversion process from EDB to PST.

Conclusion

So, you can see that we have described three major methods to export Exchange 2016 Mailbox to PST. You are free to choose any method. We would suggest the technical users first try the manual method. However, non-technical users should use the professional tool. It will save them effort and will export mailboxes from Exchange 2016 to PST without any hassle.