A lot of organizations worldwide use Exchange 2016 for maintaining their company’s database. But when they want to export the mailboxes from their Exchange server to Outlook then they need to convert EDB File to PST. Therefore here you can see the techniques to change the exchange EDB file format to PST so that you can export exchange 2016 Mailbox to PST. There are three methods to export the mailboxes from the exchange server and they are through Exchange Admin Centre, Powershell Command, or EDB to PST Converter Software.
Methods to Export Mailboxes from Exchange 2016 to Outlook PST
Here are the three ways through which you can migrate all the mailboxes and folders from the Exchange Server to PST. The first two methods are free of cost but you will have to spend some bucks for exporting exchange mailboxes through Professional Software. The three methods are:-
- Export Exchange 2016 Mailbox through Exchange Admin Centre
- Use PowerShell Command to Export Exchange Mailbox
- Try Exchange to PST Converter to Export Mailboxes
Export Exchange 2016 Mailbox through Exchange Admin Centre
You can make use of the Exchange Admin Centre and export mailboxes from Exchange to PST. Here are some simple steps that you need to apply and do your task.
- Start by signing in to the Exchange Admin Centre.
- Click on the Recipients option and then on the Mailboxes.
- Then click on the more link that appears next to Refresh.
- Pick the "Export to a PST File" option.
- Choose the mailbox you want to export and click Next in the dialogue box.
- Define the path and then click on the Next Button.
- Then, choose or deselect the boxes as per your requirement.
- Additionally, if you'd want a confirmation email sent to you after the task is finished, please provide that address.
Your Exchange Mailboxes will be exported to the PST File. If you aren’t comfortable with this method then you can try the PowerShell method to export exchange 2016 Mailbox to PST.
Use PowerShell Command to Export Exchange Mailbox
Another method to migrate all mailboxes from Exchange 2016 to PST is through the Powershell Command. You will have to launch the Exchange Management Shell and run the Command - New-MailboxExportRequest. Then you can run the following command for exporting different folders of Exchange 2016 to PST.
Use the Following Command to Export User Mailbox to PST
Use the Following Command to Export Archive Mailbox to PST
Use the Following Command to Export Shared Mailbox to PST
Use the Following Command to Export a Specific Date Range
The above commands will help you to move Exchange 2016 Mailboxes to PST but if in case you aren’t able to follow this method then you will have to go for an automated tool.
Try Exchange to PST Converter to Export Mailboxes
So, if the above methods aren’t feasible for you then you can try the Exchange to PST Converter Software. This software doesn’t need any expertise and it will export Exchange 2016 Mailbox to PST with attachments and all other folders. You will just have to add the Exchange 2016 EDB file and choose the saving format as PST. The software will convert all mailboxes and this is how you can export mailbox from Exchange 2016 to PST without any hassle.
Steps to Export Emails from Exchange to Outlook PST
- Launch the EDB to PST Converter Software.
- Add the Exchange 2016 EDB File to the software.
- Then preview all the mailbox items on the left side.
- After Previewing, mark the mailbox items that you are willing to export to PST.
- Then click on the Save Button at the bottom.
- Choose the Save in PST option and save all Exchange 2016 mailboxes to PST.
Possible Reasons to Export Exchange Server Mailboxes to PST
Go through some of the possible reasons why organizations and companies want to export their mailboxes from Exchange 2016 to Outlook PST.
- You can Apply Passwords to PST Files and make your Exchange Mailboxes more secure.
- PST Files are easily accessible and they can be imported to Outlook easily.
- When the Exchange Server Storage exceeds then you’ll need to export exchange mailbox to PST.
- PST is suitable for storing Exchange Server Mailboxes.
Drawbacks of Manual Methods
If you feel that Professional Software will force you to spend some bucks then you must check the drawbacks of the manual methods. Although the manual methods are free of cost and resolve your problem, there are certain drawbacks of them that you can explore below:-
- It is not easy for a non-technical user to implement manual methods.
- Everyone is not familiar with the commands that we have used in PowerShell.
- The commands might differ in different versions of MS Exchange.
- It might consume a lot of time and a small error can have bad consequences.
- Technical glitches and chances of human error are high.
Make Your Choice
So, you can see that we have described three major methods to export Exchange 2016 Mailbox to PST. You are free to choose any method. We would suggest the technical users implement the free methods because it will save some bucks. But non-technical users should use the Professional Tool because it doesn’t need any technical expertise. So, you have to make a final choice and export the exchange server data to PST.