How to Bulk Convert MBOX to PDF at Once?

author Written By Deep Sikha
author Approved By Sonika Rawat
Updated on 24th August 2024
Reading Time 8 minutes

With advancements in technology, users need to streamline their data management. Generally, MBOX files are used with email clients. Whereas, PDFs are universally compatible and require no specific platform to open. Therefore, users tend to migrate between formats. Go through the blog below to find out the needs and methods to convert MBOX to PDF. Along with that, an MBOX to PDF Converter is also suggested. It helps to effectively transfer MBOX files and is quick and reliable.

Before learning techniques to export MBOX to PDF, let’s understand the difference between the two formats.

MBOX vs. PDF

MBOX Format PDF Format
MBOX is a standard email storage file format used by different email clients like Mozilla Thunderbird, AppleMail, and more. PDF (Portable Document Format) is developed by Adobe. It is versatile, secure, and independent of email platforms.
MBOX (or Mailbox) stores multiple mail messages in a single file in plain text format. PDFs maintain the data formats and allow to view, edit, or share documents.
Generally, MBOX includes sender information, receiver details, timestamps, subject lines, and message bodies. PDFs contain text, images, hyperlinks, graphs, and much more. Moreover, it has different formatting and layout options.

Reasons to Convert MBOX File to PDF

HThere are many significant reasons users transfer MBOX files online into another format. Some of these are:

  • PDF files don’t require any specific platform to open or view the files. Moreover, they take less storage space.
  • The PDF files can be printed in bulk and accessed anywhere, at any time, on any device.
  • PDF files can be encrypted and are password-protected for security from hackers, viruses, or threats.
  • Also, these are easily compatible with all OS, such as Windows, Linux, and Mac.
  • PDF is widely used across different fields. Medical practitioners, investigators, and lawyers choose PDF as it works as legal evidence.

Methods to Move MBOX Files to PDF

You can transfer MBOX files manually and professionally, by understanding the procedure. Explore both methods below in detail and follow any of the methods.

Best Free Convert MBOX to PDF With Mozilla Thunderbird

Before beginning, install Mozilla Thunderbird on your PC or Laptop. Afterward, follow the steps mentioned below.

  1. Launch the Mozilla Thunderbird Application on your local system.
  2. After that, go to Account Settings and choose the Add-on and Themes option.
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  3. Next, search the ImportExportTools NG and add the tool add-on to the Mozilla Thunderbird.
  4. Further, start the Thunderbird application again after installation is completed.
  5. Subsequently, right-click on the desired folder > ImportExportTools NG> Export All Messages in Folder. In addition, select PDF as the saving format.
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  6. Afterward, a dialog box will appear. Browse and choose the folder to save your resultant PDF file.
  7. At last, click the Select Folder button to start exporting files from Thunderbird MBOX to PDF.

Hence, I have completed the conversion process of MBOX to PDF files. However, every manual method has some limitations.

Drawbacks of the Manual Approach
  • This method needs to be implemented carefully. Otherwise, it may result in the loss of crucial data.
  • The manual method is time-consuming and needs technical expertise.
  • Also, there are limited conversion options available in this method.
  • Particularly, it does not allow the transfer of attachments with emails in bulk.

Therefore, it is advisable to use the professional method for easy MBOX to PDF conversion.

Automated Tool to Convert MBOX to PDF With Attachments

SysInfo MBOX Exporter Tool is the most trustworthy and reliable software that helps in the conversion process of MBOX to PDFs directly. It allows batch conversion at once while maintaining the folder hierarchy and data integrity. There is another data range feature to filter unwanted files and remove duplicate emails. For a clear understanding and to convert MBOX files to PST or any other format within seconds, follow the steps mentioned below.

Process to Migrate Multiple MBOX Files to PDF
  1. Download the MBOX Exporter Tool on your system. Launch it as an administrator.
  2. Next, click the Select File(s) button to add Single or Multiple MBOX files. In addition, click the Select Folder button to add a folder.
  3. Further, browse and locate your MBOX files, select the file to convert, and click Open.
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  4. Now, you can check the added MBOX files. Click Next to continue.
  5. After that, check the folders to migrate. You can also preview the file content and attachments along with it. Click Next.
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  6. Furthermore, choose the PDF option from the drop-down list to convert the MBOX file.
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  7. Subsequently, select the additional filter options to Remove Duplicate and manage attachments.
  8. Additionally, specify the destination path to save the resultant file.
  9. At last, click the Convert button.
Conclusion

To sum up, we have discussed the needs and methods for conversion in the above technical guide. I have gone through two procedures to convert MBOX to PDF files. Although, you can opt for any of them, choosing the dedicated tool is a better option. It is versatile and universally compatible. Moreover, you can convert files quickly and easily.

Frequently Asked Questions

Q1. How do I convert MBOX emails to PDF?

Ans. To do so, follow the steps given below:
  1. Install the MBOX Exporter Tool on your system and run it.
  2. Further, click Select File(s), locate MBOX files to add, and click Open. Click Next.
  3. Afterward, preview the file's content and attachments and select the folders to migrate. Click Next.
  4. Further, choose the PDF as a file-saving format to convert the MBOX file.
  5. Subsequently, select the additional filter options and specify the destination to save.
  6. At last, hit Convert to convert MBOX emails to PDF.

Q2. Can I move MBOX data to PDF with attachments?

Ans. Yes, you can easily move MBOX data to PDF with attachments by using the MBOX Exporter Tool. This tool includes attachments with files automatically and provides other features for it too. It allows you to save attachments separately, convert them into PDFs, and more. Overall, it is a comprehensive solution for your conversion process.

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