Canonical Names and Email Address Translations Usage?

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This article will help you to explore the Canonical Names & Email Address Translation in detail with their usage. Join us to know each and everything about the EAT(Email Address Translation).

First of all, you should know about the Canonical Names which will further help in understanding the translation process easily.

What are Canonical Names Format?

It is available in Lotus Notes, those names which consist of user, server, and group names are saved in a text format called Canonical Names Format. The Lotus Notes authentication system used this format that comprises the below components:

  • CN refers to Common Name
  • OU refers to Organizational Unit
  • O refers to Organization
  • C refers to Country

Canonical naming is useful when there is a need to trace and differentiate emails from a group of people within a specific workgroup based on different conditions.

Now, let’s begin with the main topic…

What are Email Address Translations and their usage?

Email Address Transactions are the process of converting canonical names into SMTP names so that Outlook email clients can use it. As Outlook uses the SMTP naming system, this conversion becomes necessary at that time.

If you want to use this feature then you have to use NSF to PST Converter utility. As Lotus Notes includes a canonical naming system, it needs to be converted into SMTP format for Outlook application. So, Lotus Notes NSF files can be moved into Outlook supported PST files using this utility without any data loss.

How to perform Email Address Translation to convert Canonical Names?

This tool has this Email Address Translation feature that converts all canonical names of Lotus Notes into SMTP names of Outlook. So, use this option, follow the below steps:

Step 1 : Download and launch Sysinfo NSF Converter and select the path for the log file

Step 2 : Add the NSF file for the conversion to the software wizard. Then, click on the Open button.

Step 3 : Select NSF files from the list and click on the Export button.

Step 4 : Now, the utility will start the scanning process and will generate a preview of mailboxes.

Step 5 : Check the tree-structured preview of all the mail items of the selected NSF file. Select the folders to be converted and click on the Export button.

Step 6 : Opt for the saving path to save the data and click on the OK button.

Step 7 : Go to the Advanced Setting option.

Step 8 : Tick the Email Address Translation option and also tick the “Set SMTP Manually” option. Within this, enable Set SMTP.

Use the below steps for System to System Folder Mapping-

Step 9 : Now, click on the drop-down corresponding to the "SMTP Format" and select the related email address format. The SMTP format consists of various components:

  • First Name
  • Domain Name
  • Last Name
  • First Initial (F.I.)
  • Last Initial (F.I.)

Step 10 : Provide the domain name which should be added to the SMTP name in the text box of "Domain Name."

Step 11 : You can apply the add CSV File option as per need.

Step 12 : Press the OK option.

Step 13 : The software will start the saving process, wait for its completion.

Step 14 : Soon all the data of mailbox will get saved along with the email address translation. Click on the OK button and exit.

Now, by this method, you can easily use the Email Address Translations method and convert canonical names into SMTP formats


This blog provides all about the Email Address Translations in detail. Hope this guide assists you in understanding the topic.

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